Microsoft Suite
Open To Work
Rosemary Bishop
Peacemaker, Advocate
Portland,OR
Summary
Experienced executive support manager with over 5 years of administrative experience across public, private, and contract sectors. Proven ability to manage complex scheduling, maintain strict confidentiality, and coordinate cross-functional communication in fast-paced environments. Known for integrity, professionalism, and a service-oriented mindset aligned with core values of accountability, respect, and trust. Seeking to bring strong organizational, communication, and interpersonal skills to a mission-driven role aimed in public service.
Overview
9
9
years of professional experience
3
3
Certifications
Work History
Event Setup
Metro-Oregon
Portland, OR
11.2023 - 12.2025
- Demonstrated reliability and proactivity in maintaining facilities, showcasing strong time management and self-management.
- Organized logistics for event setup and teardown, including AV equipment, furniture rental, signage production and booth design.
- Collaborated with production staff to ensure seamless execution of each event setup.
- Assisted in event setup and tear down and monitored crowd control during large events at the facility.
- Communicated effectively with supervisors about any issues that arise during an event setup or execution process.
- Collaborated with team members on various tasks related to event setup and tear down.
- Assisted with special event setup including barricades, signs, and traffic control measures.
- Coordinated activities between contractors, vendors, and other departments involved in event setup.
- Provided support to exhibition staff during the event setup, operation and breakdown.
Talent Acquisition Manager
Gurobi Optimization
, Remote
07.2021 - 07.2023
- Led hiring and onboarding processes, increasing company headcount from 100 to nearly 200 globally
- Collaborated with executive leadership to shape policy, reporting structures, and employee relations
- Developed and implemented retention programs based in equity, prioritizing employee mental health
- Developed recruitment strategies to attract top talent in optimization technology.
- Collaborated with hiring managers to define job requirements and candidate profiles.
- Managed full-cycle recruitment processes from sourcing to onboarding new hires.
- Utilized applicant tracking systems to streamline candidate evaluation and communication.
- Conducted interviews and assessments to identify suitable candidates for roles.
- Facilitated training sessions for hiring teams on best practices in talent acquisition.
- Implemented employer branding initiatives to enhance company visibility in the job market.
- Analyzed recruitment metrics to improve sourcing and selection strategies effectively.
- Consulted with hiring managers to further understand business requirements and inform pipeline development.
- Maintained applicant tracking system database records.
- Identified talent management priorities and goals and collaborated closely with human resource personnel.
- Advised senior leadership on staffing strategies for current and future organizational needs.
- Analyzed trends in hiring processes and made recommendations for improvement.
- Provided guidance on salary offers to ensure competitive positioning in the marketplace.
- Negotiated contract terms with third-party vendors providing recruitment services.
- Engaged and collaborated with employees to coordinate development, assessment and succession strategies.
- Provided support during employee relations issues such as disciplinary actions or terminations.
- Ensured compliance with all applicable laws pertaining to employment practices.
- Created and implemented employee retention strategies.
- Attended conferences, workshops and special events to recruit qualified candidates for company.
- Prepared presentations to company executives regarding employee performance and retention trends.
Administrative Assistant - Gatekeeper
U.S. Navy Federal Contract
Portland, OR
02.2018 - 03.2021
- Interim Executive Assistant during the height of the pandemic.
- Provided high-level administrative support to military leadership, managing complex calendars and meetings.
- Served as a liaison between top leadership and external contacts, requiring tact and discretion as a facilitator.
- Assisted with special projects requiring accuracy, confidentiality, and cross-functional collaboration, including conducting presentations for the public.
- Processed travel arrangements for staff attending training sessions.
- Supported onboarding procedures for new administrative team members.
- Collaborated with various departments to streamline office operations.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
Communications Manager
Can Font LLC
Portland, OR
05.2017 - 03.2020
- Managed social media platforms to enhance brand visibility and engagement.
- Created content for newsletters, press releases, and marketing materials.
- Facilitated training sessions on effective communication practices for staff.
- Analyzed audience feedback to refine messaging and improve outreach efforts.
- Oversaw event planning to promote company initiatives and strengthen community ties.
- Provided guidance on branding standards for internal teams to ensure consistency across all platforms.
- Produced monthly analytics reports detailing progress towards goals set by departmental leadership.
- Led executive communications, delivering consistent employee job training to improve skills.
- Negotiated contracts with vendors and service providers to support communication initiatives.
- Organized and managed high-profile private events, including political conferences, company launches, and annual community celebrations.
- Developed training materials and workshops for staff on best practices in communication and public relations.
- Led full-cycle recruiting, onboarding, and personnel file management.
- Mediated internal/ external conflict, and responded to customer and team needs with a professional and empathy-first mindset.
Education
Bachelor of Science - Psychology
Portland State University
Portland, ORSkills
- Confidentiality and discretion
- Organization and prioritization
- Stakeholder coordination
- Diversity, equity, and inclusion implementation
- Customer service in high-stakes environments
- Commitment to ethical standards
- Recordkeeping and reporting
- Complex calendar management
- Effective communication
- Cross-functional collaboration
- Conflict resolution
- Employee relations
- Documentation and control
- Event coordination
- Staff management
- Training and coaching
- Applicant tracking systems
- Data analysis
Certification
Equity Informed Mediation, Clackamas County / Resolutions Northwest
Restorative Justice Facilitation, Clackamas County
SCRUM Alliance
Accomplishments
Gurobi DEIB 2023 Workshop- Led Gurobi Optimization's first workshop implementing company wide diversity, equity, inclusion, and belonging initiatives.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Affiliations
- Oregon Mediation Association
Quote
You can't compete with me. I want you to win too.
Software
Adobe Pro
Lever
ADP
Workday
Kronos
Peoplesoft
Salesforce
Slack
Google Suite
Timeline
Event Setup
Metro-Oregon
11.2023 - 12.2025
Talent Acquisition Manager
Gurobi Optimization
07.2021 - 07.2023
Administrative Assistant - Gatekeeper
U.S. Navy Federal Contract
02.2018 - 03.2021
Communications Manager
Can Font LLC
05.2017 - 03.2020
Bachelor of Science - Psychology
Portland State University