Rosemary Grosz
Summary
Dynamic professional with extensive experience in administrative coordination, project support, and stakeholder communication, adept at optimizing operational efficiency through strategic scheduling, resource management, and comprehensive reporting. Expertise in leveraging Salesforce, SharePoint, and Microsoft Office Suite to streamline workflows and enhance collaboration across teams. Proven track record in driving successful project outcomes by aligning organizational goals with actionable strategies. Ready to apply organizational acumen and project management skills to a challenging Project Coordinator role that offers opportunities for growth and impact.
Overview
19
19
years of professional experience
Work History
Project Coordinator
R&C Management
Yamhill, OR
02.2019 - Current
- Support Project Managers by handling administrative, organizational, and communication tasks to keep projects on track, focusing on scheduling, documentation, resource coordination, budget tracking, and stakeholder updates to ensure smooth daily operations and successful project delivery.
- Manage timelines, organize meetings, prepare reports, track progress, and act as a liaison, ensuring resources and information flow between the team and management.
Executive Assistant
BEAR Consulting Services
Portland, OR
07.2017 - 11.2017
- Provided high-level administrative support to senior leaders, managing complex schedules, correspondence, travel, and projects, acting as a crucial liaison and gatekeeper to ensure the executive's efficiency and focus on strategic goals. EAs
- Handle everything from daily calendar management and email filtering to organizing events and preparing presentations, often with strict confidentiality and discretion, evolving from traditional admin roles to strategic partners.
Support Specialist
City of Vancouver
Vancouver, WA
05.2015 - 07.2017
- Provided administrative support to all levels of management.
- Scheduled and organized meetings and training for division manager and staff.
- Processed travel requests and P-Card purchases.
- Attended board meetings and transcribed meeting minutes.
- Maintained website for Planning Commission, DRA and CCRA.
- Prepared correspondence, reports, requisitions and public notices.
- Received, entered and filed appeals for parking citations with the District Court.
- Learned the detailed steps of the complicated process to convey appeals to the District Court, and defined those steps for the District Court into subtasks.
- Answered telephone calls from the public regarding citations, appeals, and parking permits.
- Researched and entered information for appeals into Excel and streamlined the process for monitoring and reconciling appeals.
- Used the Peabody method to create numerous tasks for the Policy & Procedure Manual for use by future employees.
Sr. Admin Asst.
US Federal Probation
Portland, OR
10.2006 - 01.2015
- Prepared, revised, and edited court documents to include presentence reports, violation reports, petitions for warrants, petitions for modifications and status reports.
- Maintained statistical data and transactions in agency’s record keeping system.
- Prepared criminal record checks.
- Maintained case files.
- Played a vital role as agency transitioned to a paperless work environment.
- Answered and screened telephone calls and visitors
Skills
- Computer: Word, Excel, PowerPoint, Outlook, WordPerfect, Salesforce, Oracle, T2Flex, SharePoint, LEDS, PPDS, ATLAS, HTE Government Permit Program, GIS, Navision Data Base
- Business: Administration, customer service, training, sales, marketing, PPM
Timeline
Project Coordinator
R&C Management
02.2019 - Current
Executive Assistant
BEAR Consulting Services
07.2017 - 11.2017
Support Specialist
City of Vancouver
05.2015 - 07.2017
Sr. Admin Asst.
US Federal Probation
10.2006 - 01.2015