Rosemary Noonan
Lockport,IL
Summary
Highly organized and proactive Executive Assistant and Office Manager with experience in legal administration, office operations, and executive support. Adept at managing schedules, overseeing office operations, and ensuring compliance with legal and financial regulations.
Overview
29
29
years of professional experience
Work History
Executive Assistant/Office Manager
Reidy Law Office LLC
Orland Park, IL
06.2019 - 01.2025
- Provided high-level administrative support to attorneys and the owner, ensuring efficient time management and prioritization of tasks.
- Managed complex calendars, and scheduled client meetings.
- Drafted correspondence and agendas.
- Acted as a liaison between attorneys, clients, and the legal team, ensuring smooth communication and case progression.
- Oversaw daily office operations, including vendor management, procurement, and facilities coordination, to maintain a professional and efficient work environment.
- Developed and implemented office policies, procedures, and best practices to enhance workflow and compliance.
- Maintained and updated client records, billing information, and trust accounts using legal management software.
- Facilitated new employee onboarding, training, and performance evaluations to support firm growth.
- Organized team meetings and firm-wide events to enhance employee engagement.
- Processed and reconciled weekly deposits for trust and income accounts, ensuring accuracy and compliance with legal and financial regulations.
- Worked with the billing department in maintaining records of client payments, retainers, and disbursements in accordance with IOLTA guidelines.
Area Supervisor
Kohl's
Downers Grove, IL
09.2012 - 08.2015
- Responsible for opening and closing the department store.
- Supported sales, marketing, and administrative teams on a daily basis.
- Handled daily paperwork and cooperated with the accounting departments on invoicing and shipping problems.
- Scheduled weekly inventory pickups and deliveries with vendors.
- Ensured a superior customer experience by addressing customer concerns, demonstrating empathy, and resolving problems on the spot.
- Monitored cash drawers in multiple checkout stations to ensure an adequate cash supply.
Administration Executive
Nicholas Excavating and Construction, Inc.
Lemont, IL
03.1996 - 06.2010
- Managed inventory and office supply purchases.
- Supervised daily operations for a staff of 18 employees.
- Provided a superior customer experience to generate a loyal clientele.
- Maintained accurate records of past-due customer account activity.
- Updated customer orders in an accurate, and timely manner.
- Assumed ownership over team productivity and managed workflow to meet or exceed quality service goals.
Education
Associate of Arts - Business
Lewis University
Romeoville, IL01-1992
Skills
- Case management and file organization
- Trust and income account management
- Calendar and schedule management
- Office workflow optimization
- Vendor and supply management
- Staff supervision and training
- Policy and procedure development
- Client communication and relationship management
- Team leadership and cross department collaboration
Timeline
Executive Assistant/Office Manager
Reidy Law Office LLC
06.2019 - 01.2025
Area Supervisor
Kohl's
09.2012 - 08.2015
Administration Executive
Nicholas Excavating and Construction, Inc.
03.1996 - 06.2010
Associate of Arts - Business
Lewis University
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