Rowan Zubi
Fairview,NJ
Summary
Adapted Administrative Assistant, Social Media Specialist, and Event Coordinator with a proven ability to increase brand engagement and improve operational efficiency. Skilled in strategic content creation, event planning, and team optimization. Effective communication and keen attention to detail lead to successful outcomes. Committed to supporting organizational goals and driving brand growth.
Overview
5
5
years of professional experience
Work History
Event Coordinator Admin Assistant ( Temporary)
Englewood Health Foundation
05.2024 - 08.2024
- Front desk coverage; reception, phones, walk-in traffic
- Provides support to Event Coordinating Team
- Performs data entry using Excel and Raiser Edge Programs, including address corrections, donor and prospect record updates and data management
- Coordinate special purpose fund records, disbursement, donor reporting schedules and reconciliation with the Finance Office
- Processes daily correspondence, distributing documents, copying, faxing, filling, typing
- Responsible for updating electronic donor recognition boards throughout the hospital
- Provides back up to Coordinator, System Information, in entering gifts and producing daily reports.
- Managed social media platforms; including Facebook, Instagram to help promote EWHF events , engaged with followers and fostering community outreach.
Admin Assistant (Temporary)
NJIT University
04.2024 - 05.2024
- Front desk coverage; reception, phones, walk-in traffic
- Scheduling appointments and maintaining the electronic calendars of all C-CAPS mental health clinical staff and the consulting psychiatrist
- Assisted in the triage process to determine level of care needed (e.g
- Routine, urgent or emergency care) based upon students initial paperwork using established protocols, judgment and consultation and consultation with professional staff
- Provided direct support as needed to C-CAPS consulting psychiatrist including scheduling, coordination of client/patient care, completion of paperwork, medication refill requests.
Admin Assistant ( Contract)
My Second Chance
09.2023 - 12.2023
- Coordinated and scheduled meetings, appointments, and events for staff and clients, effectively managing calendars and prioritizing tasks to optimize productivity and workflow efficiency
- Managed social media platforms, including Facebook, Instagram, and Twitter, to promote My Second Chance’s programs, events, and initiatives, engaging with followers and fostering community outreach
- Assisted with fundraising efforts, including donor communications, grant applications, and event planning, contributing to the organization’s financial sustainability and growth.
Social Media Representative / Event Coordinator
Premiere Response (Client- Colgate - Palmolive)
01.2020 - 05.2023
- Managed social media correspondence for Facebook, Instagram, and Twitter
- Resolved 75% of customer issues without replacement, resulting in cost savings
- Provided product information and created troubleshooting guides
- Collaborated closely with the client, Colgate - Palmolive, to gain a deep understanding of their products, target audience, and brand objectives, fostering a strong working relationship and trust
- Presented regular reports and insights to the client, showcasing the impact of social media efforts on brand perception, consumer sentiment, and key performance indicators (KPIs), and providing actionable recommendations for optimization and growth
- Led a team in improving workplace culture through team-building events
- Planned and executed various in-person interaction events, overseeing all stages
- Organized team bonding activities and initiatives in collaboration with both internal teams and external clients, fostering meaningful connections and rapport-building opportunities in a relaxed and enjoyable environment
- Managed office celebrations for birthdays and holidays, orchestrating inclusive and festive events that united colleagues and clients in commemorating special occasions and nurturing a lively and supportive workplace atmosphere.
Admin Assistant
ZenZune Entertainment
06.2019 - 06.2021
- Supported social media initiatives by coordinating content creation and scheduling, helping to promote the business’s mission and engage with its audience effectively
- Facilitated communication between the DJ and clients to ensure alignment on event details
- Communicated with clients to understand event requirements and preferences
- Acted as the right-hand person to the DJ at ZenZune Entertainment
- Prepared the DJ for events by coordinating logistics and ensuring readiness.
Event Coordinator Intern
Artworks, Naomi Cohain Foundation
09.2019 - 05.2020
- Orchestrated a successful fundraising event that raised $185,000, surpassing fundraising goals and providing crucial support for the foundation’s programs and initiatives
- Leveraged social media and digital marketing channels to promote events, increase awareness, and drive attendance, effectively reaching target audiences and maximizing fundraising potential
- Utilized my platform and voice to advocate passionately for patients and families, championing the transformative power of art in their lives
- Engaged with patients and families to understand their experiences and perspectives, actively listening to their stories and insights on how art has positively impacted their healing journey.
Education
Bachelor of Science - Family Science and Human Development
Montclair State University
08.2020
Skills
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
- Social Media Management (Facebook, Instagram, Twitter)
- Budgeting and Financial Management
- Leadership and Team Management
- Effective Communication
- Customer Service Excellence
- Administrative Support
- Epic
- Raiser’s Edge
- Customer Service
- Service Recovery
- Basic Medical Terminology
Activities
- Rowan’s Annual Toy Drive, 2004, current, Organized annual toy drive, coordinating donations for Tomorrow’s Children at Hackensack Hospital
- Advocate for Non-Profits, unknown, unknown, Raised $200,000 through advocacy for various non-profit organizations and hospitals
- Shilo NJ, 2021, current, Manages applications and documentation for Shilo NJ, ensuring timely submissions and compliance with requirements Led volunteer outreach efforts, recruiting and coordinating volunteers for various initiatives and events Advocate for the homeless community through awareness campaigns and fundraising efforts
Languages
Arabic
Professional Working
Timeline
Event Coordinator Admin Assistant ( Temporary)
Englewood Health Foundation
05.2024 - 08.2024
Admin Assistant (Temporary)
NJIT University
04.2024 - 05.2024
Admin Assistant ( Contract)
My Second Chance
09.2023 - 12.2023
Social Media Representative / Event Coordinator
Premiere Response (Client- Colgate - Palmolive)
01.2020 - 05.2023
Event Coordinator Intern
Artworks, Naomi Cohain Foundation
09.2019 - 05.2020
Admin Assistant
ZenZune Entertainment
06.2019 - 06.2021
Bachelor of Science - Family Science and Human Development
Montclair State University
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