Roxanne Sahagun
Van Nuys,USA
Summary
Forward thinking executive assistant with 8+ years of experience in legal administration and operational management. Expertise in scheduling, vendor coordination, and maintaining confidentiality. Proven track record in team training and meeting coordination, enhancing office efficiency and communication aligned with strategic objectives.
Overview
10
10
years of professional experience
Work History
Operations Manager
Perfume Ventures Inc.
Van Nuys, CA
06.2020 - Current
- Directed daily office operations to ensure compliance with company policies and operational efficiency.
- Managed and mentored staff, fostering collaboration and enhancing professional development.
- Oversaw onboarding, training, and scheduling to optimize team productivity.
- Led management meetings and coordinated activities aligned with organizational goals.
- Maintained confidentiality while handling sensitive employee information and internal communications.
- Resolved employee conflicts to promote a positive workplace culture.
- Tracked attendance and performance, implementing solutions to enhance operational outcomes.
- Supported project management initiatives, contributing to process improvements for office efficiency.
Executive Administrative Assistant
Quantum Solutions, Inc.
Calabasas, CA
11.2018 - 06.2020
- Delivered high-level administrative support to executives, managing calendars and professional correspondence.
- Maintained both digital and physical filing systems for efficient document access.
- Handled sensitive matters with confidentiality and meticulous attention to detail.
- Coordinated travel arrangements, meetings, and events for effective logistics management.
- Managed vendor relationships and office supply inventory to enhance operational efficiency.
- Organized internal and client meetings, producing accurate reports and follow-up actions.
- Facilitated monthly conference meetings, maintaining professional communication with stakeholders.
- Managed incoming communications, prioritizing messages and directing inquiries appropriately.
Executive Assistant/Personal Assistant
Ivener & Fullmer, LLP
Los Angeles, California
03.2016 - 09.2018
- Managed executive calendars, scheduled appointments, and coordinated meetings for legal professionals.
- Handled confidential legal documents, maintained secure filing systems, and ensured compliance with privacy standards.
- Organized case files and supported file production needs to enhance legal operations.
- Screened calls and communicated with clients and vendors to nurture professional relationships.
- Assisted with personal and professional tasks while upholding discretion and confidentiality.
- Communicated with clients to gather necessary information for cases.
- Communicated regularly with clients via phone, email or mail regarding the progress of their cases.
- Prepared immigration applications and petitions for various visa categories.
Education
Bachelor of Science - Psychology
Boise State University
Boise, ID12-2015
Skills
- Staff management and leadership
- Time management
- Effective communication
- Conflict resolution
- Team training and development
- Human resources management
- Attention to detail
- Recruitment and onboarding
- Confidentiality maintenance
- MS Office and Google Drive proficiency
- Prioritization and scheduling
- Problem solving
References
Available upon request
References
References available upon request.
Timeline
Operations Manager
Perfume Ventures Inc.
06.2020 - Current
Executive Administrative Assistant
Quantum Solutions, Inc.
11.2018 - 06.2020
Executive Assistant/Personal Assistant
Ivener & Fullmer, LLP
03.2016 - 09.2018
Bachelor of Science - Psychology
Boise State University