Rozlynn Vasquez
San Antonio,Texas
Summary
Meticulous Executive Assistant, experienced in coordinating key activities for company leaders. Orchestrates travel arrangements coordinates meetings, and manages records. Versed in cross-cultural business environments.
Overview
9
9
years of professional experience
Work History
Executive Assistant
ATKG Advisors
San Antonio, TX
07.2022 - Current
- Organize and manage the complex calendar of appointments, meetings, and travel arrangements for three firm partners.
- Maintain confidential records and files related to executive operations.
- Coordinate with internal departments regularly to ensure efficient functioning of day-to-day operations.
- Monitor incoming emails and respond accordingly, on time.
- Act as a liaison between the firm partners and internal and external stakeholders to facilitate communication flow.
- Assist in developing policies and procedures on office administration matters.
- Manage all aspects of catering needs for special events hosted by the organization.
- Perform data entry tasks into various software programs, including MS Excel spreadsheets.
- Maintain company confidence and protect business operations by keeping sensitive information confidential.
- Open, read, and reply to emails, letters, and correspondence on behalf of 3 firm partners.
- Manage daily invoices, reports, and proposals.
- Obtain signatures for financial documents, internal invoices, and external invoices.
- Take detailed notes in meetings, and disseminate information afterward.
- Research and prepare information for presentations to high-level executives.
- Schedule travel and hotel reservations for meetings, conferences, and seminars.
Executive Assistant
GoodHeart Brand Specialty Foods
San Antonio, TX
06.2021 - 06.2022
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Revised and maintained the master calendar for client appointments.
- Detailed and arranged travel arrangements and venue reservations for conferences and seminars.
- Processed executive subscriptions, license renewals, continuing education requirements, and membership renewals.
- Set up meeting and event logistics for senior management, and updated calendars.
- Managed daily invoices, reports, and proposals.
- Supported auditors during the review process with clerical support.
- Prepared accurate financial reports each month by collecting, analyzing, and summarizing account information.
- Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing, and collections.
- Alleviated financial discrepancies by preparing bank reconciliations, managing field audits, and reviewing accounting records for accuracy.
- Certify and process payroll, electronic deposits, and pay adjustments while distributing checks.
- Processed invoices and checks, and maintained daily cash logs and deposits.
- Performed calendar management and scheduling of appointments for the executive.
- Ran errands to help with daily tasks, enabling employers to focus on more pressing duties.
- Checked personal and professional activities to remind employer of priority tasks and deadlines.
- Booked flights, hotel accommodations, and ground transportation for smooth business travel.
- Managed household inventory and maintenance schedule.
Billing Supervisor/ Bookkeeper
Martinez/Tijerina, PLLC
Brownsville, Texas
09.2017 - 12.2021
- Generated invoices for clients monthly billing cycle.
- Deposited checks to several accounts for firm.
- Prepared monthly reports for case and office expenses.
- Updated clientʹs financial information on Excel base format.
- Reconciled the firmʹs 10 banking accounts and credit cards.
- Verified all employeesʹ reimbursements.
- Accounts payable/receivable.
- Assisted CPA with tax preparations.
Billing Clerk
Codysur Trucks
San Benito, Texas
03.2017 - 09.2017
- Performed accounts receivable duties including invoicing, researching chargebacks and reconciliationʹs for three companies.
- Prepared reports for various vendors and upper management.
- Uploaded invoices on websites when applicable.
- Billed various companies daily ranging in the amounts from $50,000 ‐ $60,000.
Billing/Personal Assistant
Cowen Mask Blanchard
Brownsville, Texas
05.2015 - 03.2017
- Oversaw inventory and office supply purchases.
- Sourced vendors for special project needs and negotiated contracts.
- Coordinated special projects and managed schedules.
- Oversaw daily operations for a staff of 4 employees.
- Composed and drafted all outgoing correspondence and reports for the operations manager.
- Entered all incoming invoices, conducted payroll, and handled all credit cards in QuickBooks.
Education
Bachelor of Business Administration - Management
The Robert C. Vackar College of Business And Entrepreneurship The University of Texas Rio Grande
01.2019
The University of Texas Rio Grande Valley
Skills
- Travel Coordination
- Calendar Management
- Executive Support
- Appointment Setting
- Project Oversight
- Business correspondence
- Appointment setting
- Information confidentiality
References
References available upon request.
Timeline
Executive Assistant
ATKG Advisors
07.2022 - Current
Executive Assistant
GoodHeart Brand Specialty Foods
06.2021 - 06.2022
Billing Supervisor/ Bookkeeper
Martinez/Tijerina, PLLC
09.2017 - 12.2021
Billing Clerk
Codysur Trucks
03.2017 - 09.2017
Billing/Personal Assistant
Cowen Mask Blanchard
05.2015 - 03.2017
The University of Texas Rio Grande Valley
Bachelor of Business Administration - Management
The Robert C. Vackar College of Business And Entrepreneurship The University of Texas Rio Grande
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