Accomplished Contract Specialist with a proven track record at The Matian Firm, expertly managing over 1,100 contracts to enhance procurement efficiency and compliance. Skilled in database administration and project management, adept at cross-functional collaboration and negotiation, significantly boosting financial objectives and operational agility.
Hi, I’m
Ruben Alvarez
Dallas,TX
Summary
Overview
6
years of professional experience
1
Certification
Work History
The Matian Firm
Contract Specialist
10.2023 - 08.2024
Job overview
- Managed full procurement cycle by planning, reviewing, soliciting, awarding, administering and closing out contract to achieve seamless transition at all levels of procurement
- Maintained digital and paper and contractual files, ensuring compliance with regulatory mandates and company policies, and have personally worked on over 1,100 contracts
- Collaborate with cross-functional teams to streamline contract management processes and enhance overall efficiency in contract administration, which included working with attorneys, supervisors, and other members of legal teams
Dallas County Elections Dept
Administrative Assistant
04.2023 - 09.2023
Job overview
- Ensured accurate record-keeping with diligent data entry and database management for vital company information, which included 100+ of entries a day
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
FCC Environmental
File Clerk
02.2023 - 04.2023
Job overview
- Managed high volumes of daily paperwork, prioritizing tasks effectively to meet deadlines without compromising accuracy or organization.
- Examined, categorized, and sorted incoming documents, and recorded inventory weekly for 100+ items
- Worked with warehouse personnel or outside storage vendors to assure safe archiving of documents
- Assisted with data entry and administrative support tasks to help meet team goals.
Salesforce
Portfolio Administrator Intern
08.2022 - 02.2023
Job overview
- Used data analytics skills, including the ability to read and interpret data, strong Excel/Google Sheets skills, and the ability to learn and utilize Tableau
- Required project management skills and familiarity with agile methodology
- Created Tableau dashboards that effectively interpret and tell a story with data to support teams in evaluating their transformation to agile
- Experienced an influx of Intake Packages and FY24 Planning while supporting materials creation for strategic portfolio reviews
Parkland Hospital
Student Intern
06.2018 - 08.2018
Job overview
- Gained operational knowledge and supported departmental needs, including compiling data, training employees, and preparing presentations
- Developed time-management skills through balancing multiple assignments while consistently meeting deadlines during the internship period
- Gained exposure to various aspects of the industry through active participation in company workshops and training sessions, including how to collaborate, make important decisions, and to lead a team
Education
El Centro CollegeDallas, TX
Certificate from Business Operations
02.2023
University Overview
Year Up is a leading one-year career development program with 450 corporate partners around the country; the program includes college-level courses, professional training, and a six-month internship
- Accrued 200+ hours of hands-on training in Business Operations.
- Earned the equivalent of 36 college credit recommendations recognized fully by El Centro College, and 2,000 other colleges/universities nationwide
- Relevant courses include Intro to Accounting, Business English, Business Math, Spreadsheets, and Computer Applications
- Served as Year Up Student Ambassador of 2022
Eastfield CollegeMesquite, TX
Associate of Arts from Liberal Arts
12.2021
University Overview
- 3.7+ GPA
- Accumulated over 50+ hours of volunteering time
- Earned Excel Certification
Skyline High SchoolDallas, TX
High School Diploma
05.2019
University Overview
- Earned Honor Roll
- Awarded Dallas ISD Scholar Award
- Top 15% GPA of graduating class
Skills
- Software Competency: Word, PowerPoint, Excel, Outlook, Trailhead (20,000 points), Tableau, Clio, and Airtable
- Agile Waterfall Familiarity
- Database Administration
- Project Management
- Office Administration
- Bookkeeping
Certification
Excel Certification
Languages
Spanish
Professional Working
English
Full Professional
Timeline
Contract Specialist
The Matian Firm
10.2023 - 08.2024
Administrative Assistant
Dallas County Elections Dept
04.2023 - 09.2023
File Clerk
FCC Environmental
02.2023 - 04.2023
Portfolio Administrator Intern
Salesforce
08.2022 - 02.2023
Student Intern
Parkland Hospital
06.2018 - 08.2018
El Centro College
Certificate from Business Operations
Eastfield College
Associate of Arts from Liberal Arts
Skyline High School
High School Diploma
Excel Certification
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