Rubi Urias
Tempe,AZ
Summary
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Focused on optimizing processes and supporting team objectives.
Overview
7
7
years of professional experience
Work History
Office Administrator
Phoenix Fibers
09.2022 - Current
- Interacted with customers by phone, email, or in-person to provide information.
- Scheduled conference rooms, prepared agendas, and maintained calendars to prepare for meetings and events.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Reconciled account files and produced monthly reports.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Updated and maintained databases to track shipments and inventory.
- Registered vendors and customers on database to maintain updated roster.
- Generated documentation and information required for customer shipments.
- Monitored and adjusted inventory levels according to demand.
- Oversaw and managed hiring process and assisted human resources.
- Performed internal and external audits and research and administrative reviews of programs and plans to support HR administration.
- Partnered with management team to coordinate on-boarding and off-boarding processes.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Prepared and processed requisitions and purchase orders for supplies and equipment.
- Managed vendor and supplier selection process based on price, quality and reliability.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
Staffing Supervisor
Premier Employee Solutions
07.2018 - 08.2022
- Partnered with departmental managers to ascertain hiring needs and subsequently provide candidate recommendations..
- Studied job descriptions and qualifications to determine applicant requirements.
- Developed recruiting strategies to identify qualified candidates and build network.
- Conducted reference checks, background screening and other pre-employment checks.
- Operated and maintained applicant tracking and candidate management systems.
- Placed advertisements, evaluated applicant credentials, conducted initial interviews and pre-screening assessments.
- Conducted phone interviews to assess applicants relevant knowledge, skills, experience and aptitudes.
- Advised managers on best practices to maintain compliance with applicable laws.
- Coordinated schedules to arrange management interviews with applicants.
- Administered employee benefits programs and assisted with open enrollment.
- Collaborated with managers to identify and address employee relations issues.
- Developed and implemented plans to improve recruitment process.
- Evaluated strengths and weaknesses of candidates through effective screening processes.
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
- Developed and implemented onboarding and orientation programs for new employees.
- Hired employees and initiated new hire paperwork process.
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Updated employee files with new details such as changes in address or salary levels.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Audited timesheets and payroll records for accuracy.
- Completed payroll accurately and timely to meet employee expectations.
- Conducted periodic compliance audits and reviews to identify areas of improvement.
- Developed strong relationships with clients by maintaining consistent communication and addressing concerns promptly.
- Optimized job postings for online platforms, resulting in increased visibility among qualified applicants.
- Managed high-volume requisitions in a timely manner to meet client staffing needs efficiently.
- Enhanced recruitment process for faster hiring by utilizing various sourcing tools such as job boards, social media, and networking events.
Education
High School Diploma -
Pinnacle Highschool
2224 W Southern Ave, Tempe, AZ 8528205.2017
Skills
- Office Workflow Support
- Filing
- Microsoft Office
- Payroll
- Managing Office Supply Inventory
- Travel Coordination
- Office Equipment Proficiency
- Recordkeeping and File Management
- Candidate Pre-Screening
- Verbal and Written Communication
- Client Relationship Management
- Candidate Pipeline Development
- Recruitment and Staffing
- New Hire Paperwork Processing
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Professional References
Branch Manager
Grecia Aguilera (602)-737-4806
Sales Manager
Stephanie Magaña (602) 463-4873
Professional Colleague
German Cortez (602) 697-9827
Timeline
Office Administrator
Phoenix Fibers
09.2022 - Current
Staffing Supervisor
Premier Employee Solutions
07.2018 - 08.2022
High School Diploma -
Pinnacle Highschool
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