Summary
Overview
Work History
Education
Skills
Volunteer Experience
Extracurricular Activities
Timeline
Generic

Rubina Takhmazian

Summary

Passionate and driven Pre-Medical graduate with a solid academic foundation and hands-on clinical experiences, including surgical techniques and diverse medical specialties. Possesses a demonstrated commitment to community health, advocacy, and cross-cultural collaboration. Proven leadership in health-focused outreach programs and strategic planning initiatives. Seeking admission to the Master's in Medical Sciences program, offering a unique blend of clinical proficiency, interpersonal skills, and a genuine dedication to advancing medical knowledge and practice. Eager to contribute to the dynamic academic environment of the program.

Overview

11
11
years of professional experience

Work History

Practice Administrator - Anesthesiology

Vituity-Henry Mayo Newhall Hospital
Valencia, CA
08.2023 - Current
  • Serve as the primary liaison between Vituity leadership, hospital C-Suite, and the community, ensuring effective communication and collaboration.
  • Provide executive support to the site medical director and management team, facilitating adherence to contract expectations.
  • Oversee site financials, including contract stipends, expense reimbursements, and payroll timecards.
  • Act as the key point person for all Vituity and hospital software applications, ensuring smooth operations and troubleshooting.
  • Manage office operations, including meeting coordination, office systems, supplies, and customer service.
  • Directly handle aspects of daily patient census and attend multi-disciplinary rounds as needed.
  • Coordinate site clinical schedules to ensure optimal coverage without disrupting patient care.
  • Collect, track, and manage all site financial and operational data.
  • Lead or support various operational programs, including Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, and recruitment/onboarding initiatives.
  • Oversee recruitment and onboarding processes for new providers, ensuring compliance with licensing, certificates, and credentials.
  • Ensure site partners and employees comply with employment laws, Vituity policies, and hospital programs.
  • Manage People Operations (HR) relations, maintaining compliance with employment law and Vituity policies.
  • Develop and maintain site orientation manuals and policies and procedures.
  • Take responsibility for medical records and data submission to RCM, ensuring timely and accurate charge capture.
  • Oversee billing and documentation compliance, managing WIP/TAD lists, routine questions, and participating in monthly meetings with the RCM billing team.
  • Ensure completion of mandated forms and requests, including death certificates, physician office requests, workers' compensation, DMV reporting, and pharmacy requests.

Caregiver

In Home Supportive Services
Glendale, CA
05.2019 - Current
  • Provided compassionate and dedicated care to individuals in need, demonstrating empathy and interpersonal skills
  • Assisted clients with daily activities such as grooming, dressing, medication management, showcasing hands-on experience in basic healthcare and patient support.
  • Collaborated with healthcare professionals, including nurses and therapists, to ensure coordinated and comprehensive care for clients
  • Checked and recorded vital signs regularly, showcasing proficiency in monitoring health indicators and understanding their significance.
  • Performed daily household chores and food preparation, contributing to a clean and safe living environment for clients
  • Scheduled and accompanied clients to doctor appointments, ensuring timely and comprehensive medical care.
  • Effectively communicated with healthcare professionals, including nurses and therapists, to coordinate and provide comprehensive care for clients, reflecting teamwork and interdisciplinary collaboration.
  • Took an active role in scheduling and attending surgery appointments, providing support in post-operative care, including assisting with surgical incisions, pain management, and gradually increasing daily activity levels.
  • Communicated with family members to discuss medical updates and treatment plans, fostering effective and transparent communication.
  • Followed up with the care team to ensure clients' recovery progressed well, emphasizing attention to detail and commitment to post-operative care.

Hospice & Home Health Administrative Assistant

Golden Hearth Hospice, Inc.
Los Angeles, CA
09.2020 - 01.2023
  • Provided comprehensive administrative support, including phone management, appointment scheduling, correspondence preparation, and meeting organization.
  • Maintained accurate records, including patient files, staff records, and financial data, while updating electronic medical records and databases.
  • Assisted with billing and invoicing tasks, tracked payments, verified insurance coverage, and submitted claims.
  • Communicated effectively with patients, families, healthcare providers, and other stakeholders, ensuring coordination with various departments for continuity of care.
  • Ensured compliance with regulatory requirements (HIPAA, OSHA, state, and federal regulations) and contributed to quality assurance initiatives.
  • Managed office supplies, medical equipment, and other necessary items, performing additional duties as assigned by the Home Health and Hospice Supervisor.
  • Collaborated with physicians, family members, and healthcare professionals to coordinate patient care based on assessments, developing personalized care plans.
  • Oversaw all aspects of patient care, including scheduling appointments, arranging necessary medical equipment, and ordering medications.
  • Maintained accurate and up-to-date records of patient care, including assessments, care plans, progress notes, and communication with healthcare providers.
  • Verified patients' insurance coverage and obtained necessary authorizations for services.
  • Coordinated and scheduled the delivery of care services, including nursing visits, therapy sessions, and home health aide visits based on patient needs and care plans.
  • Received patient referrals from various sources, gathered necessary information for the admission process, and provided information about the agency's services to patients, families, and healthcare providers.

Indepedent Reviewer

LA Currency, Inc
Van Nuys, CA
08.2018 - 07.2020
  • Conducted thorough reviews of financial transactions, ensuring compliance with regulatory standards and company policies.
  • Provided detailed analyses of foreign market rates, contributing to the accurate pricing of currencies sold to customers.
  • Collaborated with LA Currency staff to enhance operational efficiency and ensure adherence to industry best practices.
  • Developed a strong understanding of MoneyGram protocols, showcasing adaptability and proficiency in navigating complex financial systems.
  • Communicated effectively with LA Currency management to address any identified issues promptly and implement corrective measures.
  • Maintained a high level of confidentiality and integrity in handling sensitive financial information.
  • Contributed to continuous improvement by suggesting and implementing process enhancements.

Laboratory Research Assistant

Moores Cancer Center at UC San Diego Health
La Jolla, CA
03.2019 - 01.2020
  • Conduct laboratory experiments, including cell culture, DNA/RNA extraction, protein isolation, and molecular biology techniques, under the direction of the senior research staff.
  • Collect and analyze experimental data using software tools such as Excel, CellQuest Pro, NIS Element.
  • Western blot techniques used to detect specific proteins in a sample of tissue or cell extract.
  • Maintaining laboratory equipment and supplies, including cleaning, restocking, and ensuring that all instruments are properly calibrated and functioning.
  • Ensure compliance with laboratory safety protocols, such as wearing personal protective equipment (PPE) and properly disposing of hazardous materials.
  • Maintaining accurate and detailed records of laboratory procedures and experimental results.
  • Perform animal care duties as needed, including monitoring animal health, administering treatments, and collecting samples.
  • Used Confocal microscopy techniques to capture high-resolution images of biological samples, such as cells or tissues to analyze their cellular structures and functions.
  • Used Keyence microscopy techniques to identify and quantify of various features of the samples.
  • Immunohistochemistry used to detect specific proteins in tissue samples using antibodies and immunofluorescence used with fluorescent dyes to detect and localize target proteins within sample.
  • Cell culture media preparation, PCR, and autoclaving.
  • Using BD FACSCalibur to sort and analyze cancer cell in mice.
  • Trained for the maintenance of a breeding colony, anesthesia, surgery and euthanasia of small animals.
  • Trained for the use of Recombinant and Synthetic Nucleic Acids in labs.

Legal Assistant

The Parkman Law Firm
San Diego, CA
12.2018 - 10.2019
  • Assisted in the preparation and organization of legal documents, developing proficiency in handling complex information
  • Conducted legal research and analysis, cultivating critical thinking abilities.
  • Coordinated schedules, meetings, and appointments for legal professionals, showcasing organizational and time-management skills
  • Contributed to the efficiency of the legal team through administrative support, highlighting adaptability and teamwork

Manager

LA Currency, Inc.
Van Nuys, CA
09.2015 - 08.2018
  • Demonstrated strong leadership and organizational skills as a manager, overseeing daily operations and fostering a cohesive team environment.
  • Applied effective communication skills in coordinating tasks, resolving issues, and ensuring a smooth workflow among team members.
  • Managed financial transactions and maintained accurate records, highlighting precision and accountability.
  • Successfully handled customer inquiries and concerns, demonstrating empathy, patience, and effective problem resolution
  • Trained and supervised staff, showcasing mentoring and leadership skills
  • Implemented and maintained security protocols, ensuring a safe and compliant work environment, emphasizing attention to safety
  • Had active involvement in professional development and training initiatives to keep up to date on daily analysis of the foreign market rates. This facilitated the accurate reflection of currency rates for customer transactions and enabled effective communication with customers regarding market trends.

Sales Associate

Marshalls
Montrose, CA
04.2014 - 06.2015
  • Demonstrated exceptional customer service skills by assisting diverse customers with their needs
  • Adapted to a fast-paced work environment, demonstrating the ability to multitask efficiently and manage time effectively
  • Collaborated with team members to achieve sales goals and contribute to a positive and efficient work environment.
  • Demonstrated flexibility by handling various tasks, such as restocking shelves, organizing displays, and managing inventory.
  • Maintained a positive attitude and resilience in a dynamic retail environment

Sales Associate

Payless Shoe source
Pasadena, CA
07.2013 - 12.2013
  • Restocked shelves as needed to ensure sufficient inventory levels.
  • Organized stockroom shelves according to size, color or style.
  • Performed cashier duties such as accepting payments, issuing receipts and counting money back change.
  • Helped customers find specific products, answered questions and offered product advice.
  • Answered incoming telephone calls to provide store, products and services information.

Seasonal Sales Associate

Aeropostale
Glendale, CA
11.2012 - 01.2013
  • Greeted customers and provided exceptional customer service.
  • Assisted customers with product selection, sizing and styling.
  • Provided accurate information about products, prices and services.

Education

Bachelor of Science - Cognitive Science Specialization in Neuroscience

University of California, San Diego
La Jolla, CA
09.2020

Transfer Student -

Glendale Community College
Glendale, CA
08.2017

High School Diploma -

Anderson W. Clark Magnet High School
La Crescenta, CA
06.2013

Additional Coursework -

San Diego Miramar College
San Diego, CA
12.2020

Additional Coursework -

UC San Diego Extended Studies
La Jolla, CA
12.2023

Skills

  • Surgical Techniques
  • Clinical Interventions
  • Health Awareness Initiatives
  • Adaptability
  • Teamwork
  • Patient Advocacy
  • Project Leadership
  • Strategic Planning
  • Effective Communication
  • Critical Thinking
  • Analytical Skills
  • Preventive Medicine
  • Patient-Centric Approaches
  • Logistics

Volunteer Experience

Solvita Residential Care, Inc. | Los Angeles, CA

September 2021- Present

  • Collaborated with healthcare professionals and caregiving staff to provide compassionate support for residents in a board and care facility.
  • Engaged residents in recreational activities, promoting social interaction and mental stimulation to enhance their overall well-being.
  • Monitored and reported changes in residents' conditions to the caregiving team, ensuring prompt and appropriate responses to evolving healthcare needs.
  • Trained within the facility on dementia care protocols, equipping myself with the necessary skills and knowledge to address the unique needs of residents with cognitive challenges.
  • Contributed to a positive and nurturing atmosphere by offering companionship, empathy, and emotional support to residents facing physical and cognitive challenges.

Glendale Memorial Hospital | Glendale, CA

June 2011 - August 2013

  • Assisted nursing staff in patient care activities, showcasing strong interpersonal skills and a compassionate approach to patient interactions.
  • Facilitated patient comfort by addressing non-medical needs, including providing information, offering emotional support, supplying necessary items, such as water and supplies, and maintaining a clean and organized environment.
  • Engaged in direct patient interaction, demonstrating effective communication and empathy while adhering to confidentiality guidelines.
  • Promoted to Lead Volunteer, entrusted with the responsibility of training and mentoring new volunteers in the Postpartum Unit and Front Desk at the Hospital Main Entrance.

Dream Center Foundation | Los Angeles, CA

August 2012 - August 2013

  • Collaborated with a dynamic team to support the mission of the Dream Center Foundation, contributing to various community outreach initiatives.
  • Assisted in organizing and executing events aimed at providing essential services to underserved populations, demonstrating a commitment to community welfare.
  • Participated in outreach programs focused on education, healthcare, and social services, contributing to the improvement of community well-being.
  • Took on additional responsibilities by conceptualizing and organizing enriching activities for local children, actively fostering a spirit of creativity and community involvement within the neighborhood.
  • Established meaningful connections with the local children, cultivating a trusted environment where they feel comfortable sharing concerns or seeking assistance in times of need.

Child Education Center | La Crescenta, CA

June 2013 - December 2013

  • Engaged in one-on-one interactions with children to provide academic support, honing my ability to adapt communication styles for different age groups.
  • Formed deep bonds with the children, establishing myself as a trusted figure; they would often seek comfort and support during challenging times.
  • Learned effective communication strategies specifically tailored to 2-3 year-olds, enabling them to express their needs and emotions more clearly.
  • Observed and assisted with activities that promoted physical fitness and healthy lifestyle habits among children, reinforcing the connection between physical activity and overall health.

My Wonder Years | Glendale, CA

November 2014 - January 2016

  • Collaborated closely with lead teachers to create a supportive and dynamic learning environment
  • Assisted in the development and implementation of age-appropriate lesson plans, demonstrating adaptability and attention to individualized learning
  • Provided personalized support to students, adapting teaching methods to accommodate diverse learning styles, showcasing the ability to communicate complex information
  • Fostered a positive and inclusive classroom atmosphere, emphasizing empathy and cultural sensitivity
  • Contributed to classroom management strategies, showcasing effective communication and conflict resolution skills
  • Actively participated in extracurricular activities promoting holistic child development

Extracurricular Activities

Clinical Internship | Medics In Armenia | Armenia

Summer 2021

Actively scrubbed into surgeries, gaining hands-on experience in diverse medical specialties, including

OBGYN, Cardiac, Children's Hospital Heart Institution, and Plastic Surgery.

• Developed advanced surgical skills, specifically in suturing techniques, through dedicated classes at Yerevan

State University.

• Applied clinical knowledge to understand and assist in various surgical procedures, showcasing a commitment to excellence in surgical practice.

• Shadowed physicians across a spectrum of medical fields, including OBGYN, Cardiac, Children's Hospital Heart Institution, and Plastic Surgery.

• Acquired an in-depth understanding of medical practices in each specialty, demonstrating a comprehensive grasp of clinical procedures and patient care protocols.

• Led health-focused outreach programs in underserved communities, delivering essential medical assistance with a clinical focus.

• Initiated and implemented health awareness initiatives, emphasizing preventative healthcare strategies within diverse populations.

• Collaborated seamlessly with a diverse team of healthcare professionals during clinical engagements, fostering adaptability and teamwork

• Gained clinical insights into the challenges faced by global healthcare systems, contributing to a nuanced perspective on medical care in different environments.

• Contributed to global health initiatives with a focus on clinical interventions and preventive healthcare measures.

President | Alpha Gamma Alpha | University of California, San Diego

Spring 2018 - Spring 2020

  • Cultivated positive relationships with other sororities, fraternities, and university administrators, contributing to a collaborative Greek community.
  • Ensured adherence to national and local policies, guidelines, and standards, demonstrating commitment to organizational integrity.
  • Facilitated regular meetings, including chapter and executive board meetings, fostering open communication and engagement among sorority members.
  • Collaborated closely with the alumni chapter to preserve traditions and strengthen connections between current members and alumnae.
  • Managed the sorority's finances, overseeing budget development and financial transactions in alignment with national and local guidelines.
  • Planned and executed diverse events and activities, with a special emphasis on philanthropic initiatives. Led fundraisers during spring quarter and utilized platforms like GoFundMe, with all profits dedicated to renovating a school for children in Armenia.
  • Coordinated efforts involving a significant portion of the members traveling to Armenia every summer to donate the funds raised. In cases where the monetary goal is not met for renovation, organized the creation of goodie bags for children, donated by members during summer.
  • Championed a positive and inclusive culture within the sorority, addressing issues related to diversity, equity, and inclusion to create a welcoming environment.
  • Led and participated in community outreach programs, leveraging the sorority's resources to make a meaningful impact in the broader community.

Vice President | Junior Hearts and Hands | University of California, San Diego

Spring 2018 - Spring 2020

  • Oversaw all organizational registrations through the UCSD Center for Student Involvement, ensuring compliance with university protocols.
  • Led fundraising efforts and philanthropic initiatives, including the creation of care packages for disadvantaged women giving birth at hospitals. Donations were directed to support the UCSD Hospital's Doula Program under the supervision of the program's coordinator.
  • Compiled meeting minutes to facilitate the recruitment of new members and educate them about the role of a doula, available resources, and opportunities for doula certification programs. Emphasized outreach to low-income and disadvantaged individuals seeking doula services.
  • Coordinated guest speaker events featuring professionals in the field of doula care. Utilized online platforms (e.g., Instagram) to find speakers who provided insights into the doula profession, covering topics such as roles, experiences, pathways to becoming a doula, and the various areas they can work (e.g., private vs. volunteer). Highlighted the supportive role of doulas in breathing exercises, prenatal care, lactation support, and postnatal guidance, emphasizing their role as a vital support system.

Member | Medics In Armenia | University of California, San Diego

Fall 2017 - Spring 2020

  • Actively participated as a member of Medics in Armenia, a UCSD-based student organization dedicated to providing educational opportunities and training for students interested in or pursuing a future in medicine.
  • Engaged in the organization's mission, which involved traveling to Armenia to shadow medical professionals and contribute through volunteer work in impoverished communities across the country.
  • Contributed to the organization's goal of educating and training aspiring medical professionals, gaining practical insights into the field by observing and learning from healthcare practitioners in diverse settings.
  • Volunteered time and effort to provide support and assistance to underserved communities in Armenia, aligning with the organization's commitment to making a positive impact on local healthcare practices.
  • Collaborated with fellow members to establish meaningful connections with medical professionals, fostering networking opportunities and mentorship relationships within the medical field.
  • Demonstrated dedication to the organization's vision of guiding students toward a successful future in medicine, combining hands-on experiences with valuable connections in the healthcare industry.

Start Up Member | Partners In Life | San Diego, CA

Spring 2018 - Fall 2018

  • Contribute to the development of strategic initiatives aimed at reducing overcrowding in emergency rooms and minimizing wait times for critical medical care.
  • Collaborate on the creation of innovative solutions to streamline healthcare processes, ensuring timely access to medical professionals for urgent conditions like heart disease and other critical emergencies.
  • Advocate for patient-centric approaches to healthcare, emphasizing the importance of swift care delivery to prevent avoidable deaths and complications, particularly in urgent medical situations.
  • Work seamlessly within a multidisciplinary team, combining expertise and insights to address the root causes of prolonged wait times and improve the overall healthcare experience for individuals across the nation.
  • Went to disadvantaged areas in San Diego, holding meetings with Live Well San Diego and the County of San Diego Health & Human Services. Built relationships with community members to spread awareness and garner support for our startup.
  • Created and presented a video pitch for a basement-startup initiative for UCSD students. Actively participated in pitching our ideas, engaging with the startup community to seek collaboration and support for our mission.

Timeline

Practice Administrator - Anesthesiology

Vituity-Henry Mayo Newhall Hospital
08.2023 - Current

Hospice & Home Health Administrative Assistant

Golden Hearth Hospice, Inc.
09.2020 - 01.2023

Caregiver

In Home Supportive Services
05.2019 - Current

Laboratory Research Assistant

Moores Cancer Center at UC San Diego Health
03.2019 - 01.2020

Legal Assistant

The Parkman Law Firm
12.2018 - 10.2019

Indepedent Reviewer

LA Currency, Inc
08.2018 - 07.2020

Manager

LA Currency, Inc.
09.2015 - 08.2018

Sales Associate

Marshalls
04.2014 - 06.2015

Sales Associate

Payless Shoe source
07.2013 - 12.2013

Seasonal Sales Associate

Aeropostale
11.2012 - 01.2013

Bachelor of Science - Cognitive Science Specialization in Neuroscience

University of California, San Diego

Transfer Student -

Glendale Community College

High School Diploma -

Anderson W. Clark Magnet High School

Additional Coursework -

San Diego Miramar College

Additional Coursework -

UC San Diego Extended Studies
Rubina Takhmazian