Ruby Alvarez
Costa Mesa,California
Summary
Versatile Office Assistant offering 16 years administrative experience in non-profit office environments. Goal oriented with ability to meet long term goals through daily organization.
Overview
20
20
years of professional experience
Work History
Administrative Assistant to the Principal
Jeffrey Trail Middle School
Irvine, CA
08.2012 - Current
- Mange Staff Absence and Substitutes
- Scheduling and coordination of meetings, events, and travel arrangements.
- Budget management by tracking expenses, processing invoices, and generating financial reports.
- Contributed to successful event planning for various school functions such as graduation ceremonies, parent-teacher conferences, and staff development days.
Summer Program Assistant
Irvine Public Schools
Irvine, CA
08.2007 - Current
- Manage Enrollment, classroom set up, day to day activities
- Provided support to instructors, allowing them to focus on teaching and maximizing student engagement.
- Assist in Health Office
Enrollment/Records Office Assistant
Rancho San Joaquin Middle School
Irvine, CA
08.2006 - 06.2012
- Student Enrollment
- ESL student enrollment
- Facilitated new student orientation sessions, providing essential information on campus resources, policies, and expectations.
- Daily Attendance
- Managed records of incoming and outgoing students
Budget Technician
Irvine Unified School-Guidance Resource
Irvine, CA
07.2004 - 08.2005
- Improved budget accuracy by diligently reviewing and analyzing financial data and reports.
- Streamlined budget processes for increased efficiency, implementing new software tools and templates.
- Enhanced financial transparency with clear, concise budget summaries and presentation materials.
- Reduced discrepancies in budget tracking through rigorous reconciliation of expenses and revenue.
Education
Associate of Arts -
Santa Ana College
Santa Ana, CA2007
Skills
- Adaptability
- Strong Work Ethic
- Team Player
- Budget Management
- Schedule Management
Timeline
Administrative Assistant to the Principal
Jeffrey Trail Middle School
08.2012 - Current
Summer Program Assistant
Irvine Public Schools
08.2007 - Current
Enrollment/Records Office Assistant
Rancho San Joaquin Middle School
08.2006 - 06.2012
Budget Technician
Irvine Unified School-Guidance Resource
07.2004 - 08.2005
Associate of Arts -
Santa Ana College
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