Summary
Overview
Work History
Education
Skills
Timeline
Generic

Ruby Barrientos

Lancaster,CA

Summary

Experienced leader with strong background in guiding teams, managing complex projects, and achieving strategic objectives. Excels in developing efficient processes, ensuring high standards, and aligning efforts with organizational goals. Known for collaborative approach and commitment to excellence.

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

18
18
years of professional experience

Work History

Executive Assistant/House Manager

Youth With A Purpose
04.2024 - Current
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
  • Improved office efficiency by implementing new filing systems and document management processes.
  • Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
  • Facilitated training and onboarding for incoming office staff.
  • Managed household budgets, analyzing expenses, and making recommendations for cost-saving measures.
  • Assisted residents with daily hygiene and living tasks.

Executive Assistant

University of Antelope Valley
03.2023 - Current
  • Prepare correspondence, presentations and other documents
  • Manage and maintain executives' schedules, appointments, and travel arrangements
  • Coordinate and arrange meetings and events
  • Data entry and bookkeeping
  • Support Athletic travel with finance, hotel and transportation
  • Developed and maintained filing systems for confidential documents, emails, spreadsheets and other materials
  • Utilized excellent communication skills to liaise between internal departments, external partners and clients as needed
  • Managed and organized confidential information to maintain privacy
  • Efficiently managed incoming and outgoing calls while exercising discretion when handling sensitive information
  • Monitored inventory levels of office supplies and placed orders when necessary
  • Created purchase orders for office supplies using cost effective methods
  • Monitored and managed bank deposits, payroll and tax forms
  • Set up appointments between drivers and brokers
  • Entered financial information and payments to reconcile quarterly reports of P & L
  • Monitored customer accounts for overdue payments while providing friendly reminders via email or phone calls
  • Organized filing systems for client accounts ensuring easy access when needed
  • Performed general office duties, such as filing, answering telephones, and handling routine correspondence

Bookkeeper

W.B. Trucking
04.2010 - Current
  • Monitored and managed bank deposits, payroll and tax forms
  • Entered financial information and payments to reconcile quarterly reports of P & L
  • Monitored customer accounts for overdue payments while providing friendly reminders via email or phone calls

Restaurant Manager

Panda Express
08.2006 - 04.2022
  • Recruit, hire, train, and coach over 30 staff members on customer service skills, food & beverage knowledge, sales, and health & safety standards
  • Reduced costs by 7% through controls on overtime, operational efficiencies, and reduced waste
  • Consistently exceed monthly sales goals by a minimum of 10% by training FOH staff on upselling techniques and by creating a featured food and beverage program
  • Cultivated positive relationships with customers through excellent hospitality services
  • Analyzed customer feedback and implemented strategies to improve service
  • Ensured compliance with all applicable federal, state, local laws and regulations regarding food safety, sanitation and labor practices
  • Managed payroll records accurately ensuring timely payment of wages

Education

Highland High school -

01.2006

Associates - Business

Antelope Valley Collage
01.2003

Skills

  • Bilingual in Spanish
  • Accounting & Budgeting
  • Poised under pressure
  • Executive Support
  • Customer Service-Oriented

Timeline

Executive Assistant/House Manager

Youth With A Purpose
04.2024 - Current

Executive Assistant

University of Antelope Valley
03.2023 - Current

Bookkeeper

W.B. Trucking
04.2010 - Current

Restaurant Manager

Panda Express
08.2006 - 04.2022

Highland High school -

Associates - Business

Antelope Valley Collage

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Ruby Barrientos