Ruby Vega
Woodland,CA
Summary
Solution driven, dependable and enthusiastic individual seeking an opportunity with an organization that will benefit from years of hands-on experience of high level responsibility in daily office operations.
Office management professional with track record of optimizing administrative functions and fostering productive work environment. Recognized for strong focus on teamwork and achieving operational success. Reliable and adaptable, with skills in office software, scheduling, and resource management to meet changing needs.
Overview
12
12
years of professional experience
Work History
Office Manager
Jordan Real Estate Investments
04.2018 - 09.2023
- Within 1st year responsibilities increased including serving as executive assistant to the CEO, helping manage books for apartment rentals
- Lead office management including day-to-day operations
- Carry out other human resources tasks and office administration duties when necessary
- Calendar management and scheduling
- Plan, coordinate, and administer small and large events
- Coordinate Web and Video conferences
- Create and manage expense reports
- Compose letters, reports, emails, proposals, as needed
- Mail, phone lists, schedule meetings, process invoices, set up vendors, set up new hire computers and workstations, etc
- Provide direct administrative support as needed including scheduling appointments, meetings, events, booking travel, maintaining file systems, mailing, and shipping packages and updating contacts, database, and employee lists
- Oversee and maintain office equipment for uninterrupted function; identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
- Ensured office efficiency was maintained and developed through continued procurement of office policies and systems
Administrative Assistant
Impact Academy Charter School
06.2016 - 05.2017
- Supported Principal and Vice Principal
- Responsible for managing student attendance
- Calendar management and file maintenance
- Maintain technology-based discipline system
- Update daily attendance in Power School
- Provide Spanish translation for school wide meetings, parent meetings, phone calls and written communications
Administrative Assistant/Promoted to Sales
Humboldt Redwood
01.2012 - 12.2015
- Assisted with performance reports while maintaining high level of confidentiality
- Ensure complete customer satisfaction and maintained good relationships with the customers
- Prepare and process sale orders and quotes
- Handle responsibility with minimal supervision in a fast paced/ multi-directional environment
- Investigate and resolve significant customer matters and handle customer complaints
- Communicate inventory policies regarding shortages and price changes directly to customers
Education
High School Diploma -
Pioneer High
Woodland, CASkills
- Quickbooks
- Microsoft Office Suite
- EPICOR
- Google Suite
- Strong Communicator
- Bilingual in Spanish
- Operating photocopiers
- Operating fax machines
- Operating phone systems
- Strong organizational skill
- Time management
- Office management
- Office administration
- Clear oral/written communication
- Scheduling and calendar management
- Bookkeeping
- Document management
- Account reconciliation
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Office Manager
Jordan Real Estate Investments
04.2018 - 09.2023
Administrative Assistant
Impact Academy Charter School
06.2016 - 05.2017
Administrative Assistant/Promoted to Sales
Humboldt Redwood
01.2012 - 12.2015
High School Diploma -
Pioneer High
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