Ruth Alexandra Amador

Perform a variety of administrative and support tasks to ensure the smooth operation of the office such as:

• Scheduled on site orientation training appointments for new hire employees.
• Organized on site scan badges for new hires
• Monitored office supplies inventory levels and placed orders as needed.
• Date entry: inputting and updating information into computer systems or databases daily.
• Filing and organizing: maintaining both physical and electronic filing systems to keep documents organized.
• Document management: filing, organizing, and maintaining records, both physical and digital. Including distributing mail as well as check stubs to new hires.
• Answering phone calls/texts from employees during onboarding process.
• Answering Emails: responding to inquiries and assignments colleagues.
• Processing mail: sorting, distributing, and sometimes responding to incoming and outgoing mail.
• Attend safety tool box meetings daily by choice and volunteered to be apart of the BBO safety committee to help identify safety hazards in certain working areas.
• Create spreadsheets in Microsoft Excel for daily time management and daily sign in sheets for crews.
• Tracked and submitted employee timesheets to prepare for payroll processing.
• Scanned, photocopied, filed, and faxed documents as required.
• Provided administrative support to various departments within the organization.
• Handled incoming calls and directed callers to appropriate department or employee.
• Created spreadsheets using Microsoft Excel to track time data.
• Assisted with special projects as assigned by department heads.
• Prioritized and organized tasks to efficiently accomplish on site goals.

• Responsible for identifying and developing new business opportunities, leading sales negotiations, managing accounts, and maintaining strong customer relationships
• Responsible for achieving sales targets and collaborating effectively with the operations team to deliver excellent customer service and satisfaction
• Marketing research by gathering and analyzing data on the target market, competitors, and the industry patterns to make decisions and promote growth
• Learning how to identify new opportunities by identifying new markets through networking, meetings, and other channels
• Building relationships, developing plans, negotiating contract terms with clients and communicating with stakeholders
• Monitoring projects to ensure contracts are being executed as agreed
• Making and giving presentations to prospective clients and internal executives
• Analyzing business processes, reviewing spending habits, marketing and branding efforts, as well as factors that can have an influence on performance
• Producing reports for management and estimator
• Applying organizational skills by managing time and prioritizing important tasks
• Applying communication skills by handling oneself professionally with prospects, customers, and colleagues

• Timekeeping tasks for assigned Corpus Christi Jobs such as processing transfer paperwork, termination paperwork, New Hire paperwork, ROF processing, and Per Diem Processing
• Tracking and Management of Invoicing and Billing of Instrumentation & Electrical Material for assigned Corpus Christi Lumpsum & T&M Projects
• Send out Monthly Phone allowance expense report at the end of the month
• Tracking and Management of ordered Instrumentation & Electrical Material being delivered to the Contech office
• Business Development assistance to Marc Morales
• Learning how to identify new opportunities by identifying new markets through networking, meetings, and other channels
• Analyzing business processes, reviewing spending habits, marketing and branding efforts, as well as factors that can have an influence on performance
• Set up meetings with potential clients, assist with setting up events, lunches, attend meetings, attend Lunch and Learns, and attend Business mixers with Project Manager Ike Garcia and Business Development Manager Marc Morales

• Manage all controlled documentation generated by the Company to be stored in the documentation management system
• Manage and collect documentation in the progression of phases regarding the completeness and accuracy
• Ensure documents are associated with updates by management of change are following the correct processes
• Manage transmittals of information between company and client to expedite information flow
• Work with other similar skilled project document control to ensure consistency of training, process, and enforcement of document control procedures
• Expedite and track status of all documents reviewed internally by the facility
• Maintain document control logs and other reporting mechanisms as instructed by supervisor
• Verify, record, send and receive for approval, archive, and distribute Drawings, specifications, procedures, inspection reports and other project documents for all active jobs (per Distribution Matrix set up for that specific job)
• Identify which documents that are electronically stamped 'Approved for Construction' and are stamped with 'Controlled Document'
• Weld Mapping: confirm welder stencils are active; place missing welder stencils on weld maps in accountability log
• Assist in resolving field issues including assisting with reporting issues and information discrepancies
• Responsible for the information accuracy that is entered into various Bay Ltd
• Documentation systems (in hard copy and electronically)
• Responsible for ensuring the safekeeping of hard copy and/or electronic Bay Ltd
• Files, project records and other confidential documentation
• Receive, process, distribute and archive all documents in and out of the office
• Follow all Bay Ltd
• Safety and Quality Policies and Procedures with full Stop Work Authority
• Enter time daily into Excel Timekeeping Log using designated work cost codes

• Print cable Heat Shrink and Overall labels using Panduit label printers
• Print and file cable Pull Card and Termination Card packages
• Create cable Pull and Termination Packages
• Maintain cable pull & termination packages
• Maintain turnover documentation
• Enter Installed component quantities from returned pull and termination sheets using Kiewit software systems (InEight)
• Learned new software systems from client (Exxon) such as Hexagon data system to track and enter components and quantities
• Engineer Stainless Steel, Phenolic, and Dog Tags using Gravostyle V8 24001 Laser Style Graphic Software
• Run the software to the Gravograph Laser Machine & create these tags then distributed to my Engineering team for install
• Handled Metal Laser Marking Spray as a step process of prepping the stainless-steel tags
• Enter and submitted Time/Hours worked daily using SAP Business Client also known as ESS Employee Self Service Software

• Prepare loop package folder
• Prepare loop package barcode labels for each folder
• Prepare loop walk down packages for each machine system
• Log in update loop completion progress (sold or not sold)
• Log in update of loop accepted progress (sold or not sold)
• File all loop packages with barcode in proper cabinet location accordingly
• Participate in daily planning of loop checking activities
• Maintain the folders listed above on a daily basis
• Scan barcode labels into teamwork's database
• Drive to other department areas to deliver Loop Packages, check stubs, mail Etc
• All the above goes for all the Fire and Gas loop packages for Lead Field Engineer Chuck Mut as well
• Managed calendars and meetings
• Distributed incoming mail
• Distributed check pay stubs to employees
• Keep track of office inventory
• Corresponding with internal/external clients and vendors
• Performed walk-downs with superintendent
• Data Entry of Components into Infoworks data system
• Timekeeping duties
• Checked Outlook mail daily
• Replied to emails daily
• Enter employees time into E-track system
• Fill out time adjustments for employees that have missing hours
• Check per diem qualifications
• Create time sheets for craft crews etc
• Build graphs & charts using Excel

• Experience handling confidential tasks and performing routine work effectively as far as:
• Data Entry into TeamWorks data system
• Timekeeping duties
• Check per diem qualifications
• Managed calendars and meetings
• Drive to a few different job sites and other department areas to deliver check stubs, mail Etc
• Distributed incoming mail
• Distributed check pay stubs to employees
• Checked Outlook Mail daily
• Replied to emails daily
• Enter employees from all craft departments time into E-track system
• Fill out time adjustments for employees that have missing hours
• Create time sheets for craft crews
• Build graphs and charts using Excel to keep up with crafts daily attendance

• Prepared/Built Packages for Quality Control
• Filed accordingly to the type of package
• Printed and Attached A sheets
• Performed walk-downs with Quality Control
• Took notes regarding inspections
• Checked outlook Mail daily
• Replied to emails daily

• Assisted with the installation of Insulation, passed out equipment to insulators, and used safety harnesses while on scaffolds
• Fit insulation around pipes, and shape insulating materials and protective coverings to the size of pipe
• Cut insulation using my tools
• Measured materials or objects for installation or assembly
• Cut pearl light, rubber and other different types of insulation materials

• Attend safety meetings every morning
• Distribute tools/material to Ironworkers and riggers
• Made sure all inventory was put away and tracked
• Tag and label affected material
• Prepared periodic inventory and maintained and tracked perpetual inventory of tools and equipment
• Stocked up Rigging Conex with new Rigging inventory
• Marked tools and equipment with safety color tape

• Gather employee applications
• Filed employee applications information into database system
• Managed calendars and meetings
• Distributed incoming mail
• Answered phones
• Payroll tasks
• Timekeeping duties
• Checked Outlook mail daily
• Replied to mail daily
• Check per diem qualifications
• Scheduled interviews
• Filed applications accordingly for office use
• Provided full secretarial and admin support to Senior recruiter Freddy Love