RUTH DE LOS ANGELES
Jersey City,NJ
Summary
Detail-oriented Administrative Assistant with strong interpersonal and communication skills, experienced in partnering with hiring managers and HR to ensure proper hiring processes. Skilled in drafting job postings, managing employee records, and providing comprehensive administrative support, including scheduling, report processing, and mail distribution. Proficient in MS Office and Windows, multitasking, and fluent in Spanish. Known for strong organization, planning, and the ability to manage multiple tasks in fast-paced environments.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Communication & Development Coordinator
WomenRising Inc.
Jersey City, NJ
11.2023 - 08.2024
- Cultivated relationships with new donors through personal visits, email campaigns, and phone calls.
- Created and managed a development database to track donor information, gifts, and relationships.
- I processed all donations received, including acknowledgement letters and thank you notes.
- Reviewed incoming donation requests and determined which should be accepted or denied based on criteria established by the organization.
- Coordinated annual fundraising events, including setting the budget, selecting vendors, and managing event day logistics.
- Developed marketing materials such as brochures, flyers, newsletters, emails, and website content to promote fundraising initiatives.
- Organized volunteer recruitment drives for special projects and events.
- Collaborated with other departments on cross-promotional activities related to fundraising initiatives.
- Analyzed data from past campaigns to inform future strategies better.
- Managed social media accounts dedicated to promoting development efforts.
- Produced reports, spreadsheets, and trend forecasts to enhance decision-making processes.
- Researched potential sponsorship opportunities to increase donations.
- Drafted press releases, media advisories, and updated printed materials.
- Established and maintained both community and corporate partnerships.
- Developed project plans and timelines for successful completion of projects.
Receptionist /Office Administrative Assistant
WomenRising Inc.
Jersey City, NJ
11.2023 - 04.2024
- Developed and maintained filing systems for confidential documents and records.
- Facilitated communication between different departments within the organization.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Composed letters, memos, reports, emails, presentations, and other written correspondence as required by management staff.
- Ensured efficient operation of office equipment such as printers, copiers, and fax machines.
- Organized and maintained filing systems for physical and electronic documents, ensuring the accuracy and confidentiality of records.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Managed office supplies inventory and placed orders when necessary.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
Telephone Operator
Plaza Rehabilitation & Nursing Center
Bronx, NY
10.2016 - 12.2021
- Operated telephone switchboard & handled incoming and outgoing calls according to standard operating procedures.
- Took messages from callers and accurately relayed details to intended staff.
- Alerted staff of emergency information and general announcements using PA system.
- Respond to customer inquiries in a clear, concise and friendly manner to establish an excellent first impression.
- Search relevant directories to find contact information for employees and residents family members.
- Updated and maintained personal copy of staff directory and other resources to verify accurate dispensing of information.
- Train or assist with training new telephone operators in performance of job duties.
Education
Bachelor of Arts - Liberal Studies - Communications & Leadership
Arizona State University
Tempe, AZAssociate of Arts Degree -
Tarrant County College
Skills
- Motivated team player
- Excellent work ethic
- Goal-oriented
- Quick learner
- Strong interpersonal skills
- Detail-oriented
- Skilled problem solver
- Exceptional communication skills
- Calendar Management
- Front desk operations
- Customer service
- Exceptional time management skills
- Strong conflict resolution skills
- Planning and organization
- Types 55 WPM
- MS Windows proficient
- Strategic Planning
- Relationship building and management
- Marketing Communications
- Developing campaigns
- Administrative Support
- Event Planning
- Office Management
- Clerical Support
- Multitasking and prioritization
Languages
Accomplishments
- Spring 2024 Dean's List at Arizona State University
Certification
- Arizona State University - Digital Marketing Track (Global Tech Experience) Jan 2024 - April 2024
Timeline
Communication & Development Coordinator
WomenRising Inc.
11.2023 - 08.2024
Receptionist /Office Administrative Assistant
WomenRising Inc.
11.2023 - 04.2024
Telephone Operator
Plaza Rehabilitation & Nursing Center
10.2016 - 12.2021
Bachelor of Arts - Liberal Studies - Communications & Leadership
Arizona State University
Associate of Arts Degree -
Tarrant County College
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<ul><li>Supervises, coaches, and evaluates teaching staff and Family Support Workers</li><li>Serves as site leader and keeps effective operation of Children’s Services programs</li><li>Collaborates with the Operations Coordinator to ensure that facility issues are reported and resolved promptly</li><li>Ensures that the site supports all safety standards, such as emergency drills, at the proper intervals</li><li>Always supports compliance with DCFS licensing standards</li><li>Provides guidance on problem solving, classroom management and curriculum implementation to teachers daily</li><li>Schedules and facilitates monthly site and team meetings, as appropriate</li><li>In addition to the responsibilities listed above, as a Program Site Manager of Marillac St</li><li>Vincent DePaul Social Center employees are responsible for the following:</li><li>Demonstrated success navigating complex organizational structures; using influence and soft skills to move ideas to implementation; comfort with ambiguity, adapting to change; and managing under different circumstances</li><li>Sophisticated communication style that shows ability and commands respect, while also recognizing and using knowledge of others</li><li>Outstanding listening skills with the ability to uncover the factual issues affecting sites</li><li>Experience working successfully in a multi-site organization with proven success integrating into new work environments</li><li>Participates in civic engagement activities that advance the mission of Marillac Social Center</li><li>Advances parent leadership development</li><li>Performs other duties as assigned</li><li>Must be able to lift to fifty pounds (average child’s weight)</li></ul> at Marillac Social Center<ul><li>Supervises, coaches, and evaluates teaching staff and Family Support Workers</li><li>Serves as site leader and keeps effective operation of Children’s Services programs</li><li>Collaborates with the Operations Coordinator to ensure that facility issues are reported and resolved promptly</li><li>Ensures that the site supports all safety standards, such as emergency drills, at the proper intervals</li><li>Always supports compliance with DCFS licensing standards</li><li>Provides guidance on problem solving, classroom management and curriculum implementation to teachers daily</li><li>Schedules and facilitates monthly site and team meetings, as appropriate</li><li>In addition to the responsibilities listed above, as a Program Site Manager of Marillac St</li><li>Vincent DePaul Social Center employees are responsible for the following:</li><li>Demonstrated success navigating complex organizational structures; using influence and soft skills to move ideas to implementation; comfort with ambiguity, adapting to change; and managing under different circumstances</li><li>Sophisticated communication style that shows ability and commands respect, while also recognizing and using knowledge of others</li><li>Outstanding listening skills with the ability to uncover the factual issues affecting sites</li><li>Experience working successfully in a multi-site organization with proven success integrating into new work environments</li><li>Participates in civic engagement activities that advance the mission of Marillac Social Center</li><li>Advances parent leadership development</li><li>Performs other duties as assigned</li><li>Must be able to lift to fifty pounds (average child’s weight)</li></ul> at Marillac Social Center