Ruth Garcia
Miami,FL
Summary
Highly organized and results-driven Administrative Assistant with extensive experience in bookkeeping, scheduling, and office management. Adept at streamlining business operations, coordinating events, and maintaining financial records with precision. Technologically savvy with expertise in Microsoft Office Suite, QuickBooks, and executive-level administrative support. Recognized for strong interpersonal skills and ability to manage multiple priorities efficiently.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Secretary Manager
Crawford Development LLC
02.2015 - Current
- Managed staff scheduling and resource allocation to ensure seamless operations.
- Processed and updated invoices, customer contacts, and delivery details in the company database.
- Maintained an organized filing system, including digital and physical document management.
- Assisted in financial operations, including bank reconciliations, A/P, invoicing, and billing.
- Oversaw budgets, payroll, and accounts payable and receivable.
- Processed vendor payments bi-weekly, ensuring timely and accurate disbursements.
- Developed and implemented office policies and procedures to facilitate smooth workflow.
- Worked with senior management to initiate new projects and assist in various processes.
- Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
Office Manager
Golden Yacht Charter
10.2003 - 11.2014
- Developed and implemented strategies to maximize customer satisfaction.
- Managed scheduling, resource allocation, and office operations to optimize efficiency.
- Coordinated financial reporting, including reconciliation of bank and credit card accounts.
- Resolved client account issues, improving customer satisfaction ratings.
- Recruited, trained, and developed an administrative team to support corporate objectives.
- Scheduled employees for shifts, taking into account customer traffic and employee strengths
- Cultivated strong relationships with customers to build loyalty and repeat business.
- Monitored budget and expenditures, keeping facility within budget.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
Education
High School Diploma -
Miami Springs Senior High
Miami, FL05.2004
Skills
- Office Administration & Back-Office Operations
- Executive Support & Calendar Management
- Microsoft Office Suite & QuickBooks
- Payroll Processing & Financial Reporting
- Employee Training & Development
- Vendor & Client Relations
- Recordkeeping & Bookkeeping
- Project Planning & Coordination
- Travel & Event Coordination
Certification
Public Notary
Languages
Spanish
Full Professional
English
Full Professional
Timeline
Secretary Manager
Crawford Development LLC
02.2015 - Current
Office Manager
Golden Yacht Charter
10.2003 - 11.2014
High School Diploma -
Miami Springs Senior High
Similar Profiles
Clyde CrawfordClyde Crawford
Owner/ Plumbing Contractor at Crawford Plumbing LLCOwner/ Plumbing Contractor at Crawford Plumbing LLC
Alan CrawfordAlan Crawford
Transportation Supervisor at ACD Crawford, LLCTransportation Supervisor at ACD Crawford, LLC
Bayardo TomBayardo Tom
Production Team Manager at Oxygen Development LLCProduction Team Manager at Oxygen Development LLC