Ruth Keirn

Processed all US and European payments for all locations. Locations total more that 100.

• Provided Customer Service to approximately 300 vendors and in house employees.
• Processed invoices as needed to ensure payments were sent for approval and paid on time.
• Worked with many outside vendors to ensure timely payment and processing of submitted invoices.
• Worked with outside programs to research payment.

Worked with MicroSoft suite of programs. AS400, Coupa and Zendesk

• Processed up to 800 invoices per week for 9 locations.
• Provided coding of invoice for approval.
• Did 3 way matching of Purchase Order, Invoices and Receiving/Shipping document.
• Coordinated with vendors to ensure proper invoicing.
• Obtained proper approval of invoices prior to input.
• Maintained up-to-date customer records, facilitating accurate invoicing and prompt payment receipt.
• Managed a high volume of invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
• Streamlined accounts payable processes by implementing efficient invoice tracking and payment systems.
• Processed employee expense reimbursements, verifying accuracy of submitted documentation against company policies before approval.

• Successfully implemented new technologies and process automation to encourage continuous improvement.
• Facilitated successful internal and external audits through sound and thorough documentation.
• Processed transactions for payment through ACH or EFT.
• Researched and resolved accounts payable discrepancies.
• Balanced monthly general ledger accounts to accurately record cost and month end accruals.
• Coded and entered at least 75 invoices each day into the in-house accounting software for the corporate jet.
• Reconciled vendor statements and handled payment complaints or discrepancies.
• Reviewed all expense reports for accuracy and proper expense disclosure.
• Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
• While performing A/P function processed up to 1000 invoices per week for 12 locations.

• Successfully implemented new technologies and process automation to encourage continuous improvement.
• Posted receipts to appropriate general ledger accounts.
• Monitored payments due from clients and promptly contacted clients with past due payments.
• Reconciled discrepancies between accounts receivable general ledger account and accounts receivable trial balance account.
• Researched and resolved accounts payable discrepancies.
• Coded and entered at least 25 invoices each day into the in-house accounting software.
• Reconciled vendor statements and handled payment complaints or discrepancies.
• Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.

• Maintained 95% accuracy in calculating discounts, interest and commissions.
• Successfully implemented new technologies and process automation to encourage continuous improvement.
• Posted receipts to appropriate general ledger accounts.
• Monitored payments due from clients and promptly contacted clients with past due payments.
• Coded and entered at least 50 invoices each day into the in-house accounting software.
• Reconciled vendor statements and handled payment complaints or discrepancies.
• Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.

• Assisted military members in all aspects of payroll and travel reimbursements.
• Processed invoices in excess of 150 per week for the commissary(Grocery Store).
• Within the medical accounting system processed up to 300 invoices per week.
• Provided vendors with the applicable tax forms to ensure we were not charged tax and that items were "at cost" with no mark-up.
• Assisted in the preparation of annual budgets, working closely with department heads to gather necessary information.
• Streamlined budget processes for increased accuracy and timely completion of financial reports.