Sabina M. Acevedo
Anaheim,CA
Summary
Dedicated and driven bilingual Administrative Secretary, fluent in Spanish, bringing top strengths in balancing multiple responsibilities, multi-tasking, and the experience I gained during my 20+ years in education and 5 years as a Legal Secretary. Performed a wide range of administrative tasks while ensuring that our students and parents receive the best service. I have a strong work ethic and experience with several computer programs, such as EIS (payroll), Aeries, SEIS, Oracle, Word, FileMaker Pro, Outlook, Google Docs, PowerPoint, Excel, SharePoint, Adobe Sign, Shoreline, Human Resources (HR) 2.0, Xpress Portal (TBs), and Illuminate.
Overview
32
32
years of professional experience
1
1
Certification
Work History
Student Records Technician
Orange County Department of Education
Anaheim, CA
05.2022 - 09.2022
- Manage and supervise office staff, delegate projects, and process payroll for staff and the administrator.
- Sealed, confidential student files.
- Bilingual translator in Spanish for students, teachers, and administrators.
- Maintain all office machines, equipment, and supplies.
- Multi-task a busy program with multiple interruptions.
- Create spreadsheets to log all devices loaned to students.
- Schedule or reschedule student appointments.
- Update student information in Aeries and SharePoint.
- Maintained positive working relationship with fellow staff and management.
- Transmitted information or documents to customers through email, mailings or facsimile machine.
- Assisted with the implementation of new record management software, ensuring a smooth transition.
- Created or updated records with new files or information.
- Scanned paper documents into electronic format for storage in computer databases.
Student Records Technician
Orange County Department of Education
05.2022 - 09.2022
- Contact parents/students regarding summer registration summer school applications and provide instructions for signing the application
- Prepped and checked all student enrollment forms and pre-registered S1S Students in Aeries
- Prepared 601 packets for the probation officer’s signature
- Identified students as eligible for 601 funding due to truancy or behavioral issues
- Maintained student records of S1S Students and updated student information on SharePoint
- Ensured compliance with all applicable policies regarding the handling of confidential materials.
- Evaluated reports and documents for discrepancies and inaccurate information.
- Assisted customers by answering routine administrative questions and resolving problems.
Administrative Assistant II
Orange County Department of Education
05.2022 - 09.2022
- Run TB Report from HR 2.0 onto a spreadsheet
- Email employees notification of TB expiring and update and print out daily meetings and trainings
- New employee orientation onboarding
- Assist HR staff with special assignments
- Main Receptionist, answer heavy call volume, open and close lobby, communicate with the public in Spanish and distribute Human Resources mail
Administrative Secretary
Santa Ana Unified School District
05.2015 - 06.2018
- Purchased supplies and managed vendor relations
- Oversee department budget, prepared weekly testing stats for superintendent and board members
- Manage multiple priorities in a challenging environment
- Possesses strong critical thinking and problem-solving abilities; capable of anticipating the director’s needs
- Engaged with incoming students and their parents to collect demographic documentation for school, and grade placement
- Set up testing appointments, arrange executive meetings, including travel and accommodations, and manage office staff, and payroll using EIS System and coordinate with IT for computer technical issues
Administrative Secretary
Santa Ana Unified School District
07.2008 - 05.2015
- Prepared and typed statistical data reports for the superintendent and board members
- Arranged appointments for the administrator, including scheduling meetings, flights, hotel accommodation, itineraries, and conferences
- Assist Director preparing board meetings
- Submitted all reimbursements for department staff
- Proficient with Microsoft Office and various computer programs, order and proctor student testing materials at schools to ensure accuracy
- Processed Agenda Items for board meetings, scheduled and overseen projects, confidential documentation
- Planned all department events, initiative-taker, resourceful, and proactive
Administrative Secretary
Santa Ana Unified School District
06.2006 - 07.2008
- Processed and logged all Inter/intra-district requests
- Assisted the public with transcript and records requests
- Organized paperwork database for SARB, RFA’S, PPC’s, and expulsion referrals
- Oversaw office supply inventory management and replenishment, including coordination with vendors
- Created PowerPoint presentations for director
- Processed conference and mileage reimbursements
- Revised student handbook and policy manuals
- Prepared documents including correspondence, timelines, charts, tables, agendas, and minutes
- Successfully managed special projects independently or with a team
Secretary
Santa Ana Unified School District
10.1999 - 02.2006
- Developed agenda items for all construction projects and ensured their execution upon receiving approval
- Organize and coordinate groundbreaking ceremonies and other momentous events
- Schedule meetings and manage the director’s calendar, demonstrating strong planning, organization, and time management
- Managed all Change Orders, Progress Payments, plans and contracts
- Received and processed Preliminary Notices, Conditional and Unconditional Lien releases
- Assist in the preparation of proposals and bids and ensure that all bidding projects are published in the local newspaper
- Obtain and examine subcontracts, subcontractors' insurance policies, contractors’ insurance policies, and contractors' licenses
- Schedule meetings with the Measure C Bond Oversight Committee, board members, and superintendent
- Provided support to inspectors by preparing detailed reports on their projects
- Prepare and modify documents including reports, correspondence, drafts, memos, and emails
Administrative Clerk II
Santa Ana High School
08.1997 - 10.1999
- Assistant to the Director of Guidance
- Assisted students with college applications
- Translated and assisted students, parents, teachers, and counselors
- Collaborated extensively with law enforcement and social workers on student-related cases
- Assisted students and parents with transcript requests, diploma collection, and issuance of work permits
- Assisted with student awards ceremonies and graduation
- Offered technical support and attended district training
- Enrolled students and/or dropped
- Supported the Dollars for Scholars' scholarship committee by maintaining a comprehensive database of students who received scholarships
- Prepared registration packets for incoming students
Legal Secretary
G. David Haigh, Esq.
Santa Ana, CA
01.1991 - 07.1996
- Company Overview: Criminal Defense Attorney
- Handled attorney’s calendar and scheduled appointments
- Answered phone calls from new and existing clients, addressing inquiries, and redirecting as needed
- Provide Spanish translations for document communication with clients, and client interactions, as needed.
- Dealt with the clerks from the Supreme Court, Municipal Court, Court of Appeals, and Superior Courts.
- Typed all investigative reports from the investigator.
- Flexible, to adapt and act quickly when urgent matters require it, mailing, faxing, or arranging for the delivery of legal correspondence to clients, witnesses, and court officials.
- Organized and maintained documents and case files.
- Assisted the attorney by visiting correctional facilities to provide case updates, and translating in Spanish for inmates.
- Filed motions, complaints, and briefs in federal and state courts; drafted and typed motions, office memos, letters, and correspondence to the courts.
- Prepared and processed legal documents and papers, such as summons, subpoenas, complaints, and appeals.
- Assisted the attorney in collecting information relevant to caseloads and assisted the attorney for trial and court appearances.
- Checked office supplies stock and placed orders to maintain levels.
- Organized and maintained law libraries, documents and case files.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Assisted in maintaining department attorney personnel files with utmost confidentiality.
- Acted as liaison between clients, vendors and attorneys.
- Proofed documents and submitted to attorneys for review.
- Took detailed notes in meetings and disseminated information afterward.
- Assisted in trial preparation activities such as organizing exhibits, preparing witness binders and assembling jury instructions.
- Opened new client files and new matters in Word.
Education
Degree -
Southern New Hampshire University
01.2027
Code Enforcement Officer
Santiago Canyon College
Orange05-2022
Some College (No Degree) - Public Works (class)
Santiago Canyon College
Orange, CA05-2007
Legal Secretary Certificate Program - Legal Secretary
Orange County Business College (El Dorado College)
Anaheim, CA06-1991
Some College (No Degree) - Counseling (class)
Santa Ana College
Santa AnaSkills
- Clear Interpersonal Communication
- Customer service
- Fluent in Spanish
- Skilled at Prioritizing Responsibilities
- Project Execution Management
- Deadline-Oriented Time Management
- Office Management
- Organizational Meeting Coordination
- Confidentiality protocols
- Collaborated With Executives
- Travel arrangement
- Billing and invoicing
- Scheduling and calendar management
- Report preparation
- Document preparation
- Minute taking
- Administrative support
- Spreadsheet creation
- Presentation development
Certification
- Code Enforcement Officer
Languages
Spanish
Professional
References
References available upon request.
Timeline
Student Records Technician
Orange County Department of Education
05.2022 - 09.2022
Student Records Technician
Orange County Department of Education
05.2022 - 09.2022
Administrative Assistant II
Orange County Department of Education
05.2022 - 09.2022
Administrative Secretary
Santa Ana Unified School District
05.2015 - 06.2018
Administrative Secretary
Santa Ana Unified School District
07.2008 - 05.2015
Administrative Secretary
Santa Ana Unified School District
06.2006 - 07.2008
Secretary
Santa Ana Unified School District
10.1999 - 02.2006
Administrative Clerk II
Santa Ana High School
08.1997 - 10.1999
Legal Secretary
G. David Haigh, Esq.
01.1991 - 07.1996
Degree -
Southern New Hampshire University
Code Enforcement Officer
Santiago Canyon College
Some College (No Degree) - Public Works (class)
Santiago Canyon College
Legal Secretary Certificate Program - Legal Secretary
Orange County Business College (El Dorado College)
Some College (No Degree) - Counseling (class)
Santa Ana College
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