Sabine Wild
Tuscaloosa,AL
Summary
Proactive Executive Assistant with extensive experience in managing executive calendars, organizing conferences, and handling travel arrangements. Skilled in office management, financial reporting, and providing top-tier administrative support. Demonstrates strong problem-solving abilities and exceptional customer service, fostering productive client and team relationships.
Overview
22
22
years of professional experience
Work History
Executive Asstistant
City Administration Esslingen Am Neckar
01.2018 - 06.2024
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Retail Business Management Assistant
Der Pavillon
11.2015 - 02.2018
- Fostered strong relationships with clients by providing exceptional customer service during interactions both in-person and via phone or email correspondence.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
- Assisted in recruitment efforts by screening resumes, scheduling interviews, and coordinating onboarding activities for new hires.
- Managed inventory levels efficiently by establishing reorder points, reducing stockouts, and minimizing excess inventory costs.
- Increased client satisfaction through prompt response to inquiries and resolution of issues.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Administrative Office Manager
Debeka Insurance
03.2002 - 09.2015
- Developed strong relationships with clients through exceptional customer service and timely responses to inquiries.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Designed office space and worked with construction and utility contractors.
- Optimized workflow within the office by delegating tasks effectively among team members according to expertise levels.
- Oversaw budgeting process, ensuring accurate financial reporting and adherence to established guidelines.
- Assisted executive management with special projects as needed to support overall business objectives.
Education
Associate of Applied Science - Adminstration
City Administration
Lauda Koenigshofen02-2002
High School Diploma -
High School
Bad Mergentheim09-1999
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Schedule & calendar planning
- Customer Service
- Scheduling
- Calendar Management
- Meeting planning
- Excel spreadsheets
Languages
German
Native or Bilingual
Timeline
Executive Asstistant
City Administration Esslingen Am Neckar
01.2018 - 06.2024
Retail Business Management Assistant
Der Pavillon
11.2015 - 02.2018
Administrative Office Manager
Debeka Insurance
03.2002 - 09.2015
Associate of Applied Science - Adminstration
City Administration
High School Diploma -
High School
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