Sabrina Odria
Tampa,FL
Summary
A highly organized and detail-oriented Senior Executive Business Administrator with over 20+ years’ experience providing thorough and skillful administrative support to C-suite executives. Dedicated, loyal and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals. An independent and self-motivated professional able to grow positive relationships with clients and colleagues at all organizational levels.
Overview
15
15
years of professional experience
Work History
Senior Executive Administrator - CDIO and GC
Baldwin Risk Partners
01.2021 - 11.2023
- Provided C-level support to the Chief Digital and Information Officer & General Counsel with a combined fifteen direct reports
- Worked closely along side four Senior Executive Administrators to support our Executive Leadership Team of twelve
- Managed and maintained multiple complex calendars in varying time zones
- Assisted with Board Meetings, Earnings and senior related business priorities
- Anticipated the needs of my executives
- Coordinated travel arrangements; flight, car service, hotel and restaurant
- Planned and coordinated successful events, including staff meetings, conferences and planning meetings resulting in 20% increase in attendance
- Maintained and nurtured relationships with key stakeholders and colleagues
- Exercised discretion with highly confidential and privileged information
- Coordinated presentations for various meetings
- Managed meetings on behalf of my executive
- Managed executive budgets and reconciled corporate credit card statements resulting in 10% reduction in expenses
- Notarized company legal documents
Senior Executive Assistant to the Chief Executive Officer
Strategic Property Partners, LLC/Water Street
04.2016 - 11.2020
- Provided C-level support to high-profile Chief Executive Officer and Ownership Group with nine direct reports
- Worked closely with external Executive Assistants within Ownership Group to ensure we were all synced on trips, tours, presentations and future C-level meetings
- Maintained complex calendars in multiple time zones
- Reconciled corporate credit card statements and approvals
- Coordinated travel arrangements; flight, car service, hotel and restaurant
- Coordinated Tours; Walking, Building, Marketing Center - locally, North America and abroad
- Track, monitor and prioritize all communication on a daily basis and provide follow-up and reminders
- Maintained professional level of communication and synergy with staff throughout organization and community, while exercising discretion with highly confidential and privileged information
- Prepared, compiled and distributed presentations and materials for all meetings
- Coordinated all event-planning and special projects; Board Meetings, Holiday Parties, Executive & Corporate Retreats, Executive Happy Hours and Dinners
- Anticipate and respond to changing business relationship issues
- Research and gather information via Internet and other resources
- Managed the company’s Corporate Suite including; tickets, food and maintained ticket log and invites
- Coordinate CEO appearances; press interviews and speeches
- Mentored two internal Executive Assistants
- Notarized company legal documents as needed
- Prepare other duties as assigned.
Executive Assistant to CEO and GC
Vinik Sports Group /Tampa Bay Lightning
12.2011 - 04.2016
- Provide C-level support to two Executives with seven direct reports
- Scheduled and maintain Executive calendar
- Coordinate travel arrangements, flight, car service, hotel and restaurant
- Inventory and order office supplies
- Track, monitor and prioritize all communication on a daily basis and provide follow-up and reminders
- Maintain professional level of communication with staff throughout organization, while exercising discretion with confidential information
- Prepare, compile and distribute presentations and materials for meetings
- Assist in event planning and special projects
- Anticipate and respond to changing business relationship issues
- Research and gather information via the Internet and other resources
- Prepare monthly expense reports and reconcile credit card statements
- Insurance liaison for car accidents, motor vehicle records and Certificates of Insurance
- Manage the company’s Corporate Hospitality Suite for the Tampa Bay Lightning including ticketing, ordering food, maintaining ticket log and client invites
- Host the Lightning Corporate Hospitality Suite during games by building relationships with existing Partners, Sponsors, Season Ticket Members and potential clients
- Liaison with the NHL and organize attendance to NHL meetings and annual events (All Star Game, Awards, Draft, etc.)
- Coordinate CEO appearances, press interviews and speeches
- Prepare other duties as assigned.
Human Resources and Legal Coordinator
Vinik Sports Group/Tampa Bay Lightning
05.2009 - 12.2011
- Administered staff benefits, programs and events
- Counseled applicants and employees on rules, policies, benefits, procedures and job opportunities
- Created and managed new hire offer letters & onboarding packets
- Established, organized and supervised the maintenance of department records, ensuring complete accuracy and confidentiality
- Managed the administrative processes of company’s Internship Program
- Assisted the Vice President of Human Resources with the maintenance and development of human resources policies and procedures
- Performed employment verifications for present and former employees
- Ensured the execution of background checks for potential new hires
- Coordinated and managed third-party subpoenas
- Facilitated the Workers Compensation process.
Education
Some College (No Degree) -
University of Tennessee At Martin
Martin, TNSkills
- Bilingual (Spanish)
- Florida Notary Republic
- RON Certified
- Microsoft Office Suite
- Monday
- Workday
- DocuSign
- SharePoint
- Concur
- American Express Travel
- Dropbox
- Adobe
- Teams
- Zoom
Professional Associations
- Florida Notary Public, 1998, Present
- RON Certified, 2021, Present
Timeline
Senior Executive Administrator - CDIO and GC
Baldwin Risk Partners
01.2021 - 11.2023
Senior Executive Assistant to the Chief Executive Officer
Strategic Property Partners, LLC/Water Street
04.2016 - 11.2020
Executive Assistant to CEO and GC
Vinik Sports Group /Tampa Bay Lightning
12.2011 - 04.2016
Human Resources and Legal Coordinator
Vinik Sports Group/Tampa Bay Lightning
05.2009 - 12.2011
Some College (No Degree) -
University of Tennessee At Martin
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