SABRINA YIYI QIU
Westminster,CA
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Hardworking, passionate, proactive, and detail-oriented team player with strong organizational skills. Strong ability to handle multiple projects simultaneously with a high degree of accuracy. Successfully manages high-volume workloads in rapidly changing environments. Ready to help team achieve company goals.
Overview
12
12
years of professional experience
Work History
Executive Assistant, Purchasing & Operations Specialist
EDO Performance
08.2023 - Current
- Administration: provide admin support to owner, schedule meetings, order office supplies, prepare documents and reports, manage office operations, coordinate administrative tasks such as mail distribution, filing, and record-keeping
- Accounting: audit bills, enter and issue invoices, credit memos, sales orders in QuickBooks, revise account payable and receivable, check accounts reconciliation and bank transactions, contact customers for outstanding payments
- Purchasing: negotiate pricing, issue purchase orders to vendors, ensure products deliver on time, manage and track inbound shipments from domestic and international vendors, coordinate with freight forwarders and update internal teams on inbound delivery status, check inventory in QuickBooks and analyze the sales report on Amazon FBA;
- Operations: process orders on Shopify, Ebay, Walmart, Amazon FBM, create sales orders and coupons, post on daily basis on Webgility and Quickbooks, coordinate with the operations and warehouse team for domestic and international shipments, create commercial invoices, packing lists, shipping labels
- HR: edit and review employee timesheet, create and post job descriptions on Indeed, interview new candidates, prepare HR and SOP documents, run background checks, managed warehouse team and part-time staff.
Executive Assistant & Operations Specialist
Allocacoc Corporation
02.2020 - 08.2023
- Administration: track and maintain office assets, order office supplies, organize numerical data and files, coordinate agendas and travel plans, provide admin support
- Accounting: obtain and organize invoices, receipts, bank statements for bookkeeping purposes, review accounts reconciliation and transactions in QuickBooks, check the account payable and account receivable, contact B2B clients for outstanding payments
- Operations and Customer Service: process orders received via EDI, emails and other online channels and handle customers inquiries; coordinate and collaborate with the logistics team and other departments to resolve orders issues; keep records of company assets such as equipment and inventory
- Supply Chain and Logistics: collect requests and information from sales team for orders, returns, and replacements, coordinate samples and container shipments with oversea suppliers and local logistics agents and 3PL for import and shipping procedures.
Executive Admin Assistant
NOCCCD
01.2018 - 01.2020
- Provided administrative support and coordination to top executives
- Managed calendar and meeting schedules, tracked project deliverables, prepared reports and materials for signature and distribution
- Acted as the point of contact among executives, employees, clients, and other partners
- Responded to phone calls and emails, communicated messages to the executive team
- Participated in planning and coordinating meetings, trade fairs, and social events
- Collected necessary documents for accounting and bookkeeping purpose
- Coordinated and arrange complex travel plans by creating itineraries and agendas
- Performed miscellaneous duties and projects as assigned.
Executive Assistant & Purchasing Specialist
CT Group
01.2015 - 12.2017
- Sourced consumer products in China: small electronics, accessories, and household gadgets
- Identified new suppliers and worked with old vendors to ensure on-time delivery
- Maintained good relationship with hundreds of suppliers and negotiated MOQ, pricing, exclusivities, payment terms, packaging, samples, and production delivery
- Created and tracked purchasing orders, prepared shipping documents for import/export such as PO, CI, PL, sales contract, custom declaration forms and other legal documents
- Administrative Support: Assisted CEO with the daily administrative duties, organized calendar, and managed meetings, prepared internal and external corporate documents
- Project Management Support: assisted in contract management, including compiling documentation, proofreading, collecting signatures and document storage.
Purchasing Coordinator
Uno International Trading
01.2012 - 12.2014
- Sourced garments raw materials in China for Italian motorcycle brand “Dainese”
- Supported supply chain department and worked with production manager
- Created purchasing orders, managed and processed orders in the SAP system
- Prepared quotes, contracts, packing lists, invoices, and samples for B2B customers
- Followed up with overseas suppliers on production schedule and samples status
- Coordinated with warehouse and quality control teams
- Checked cargo to ensure quality and on-time delivery
- Accompanied customers to trade shows, events, and factories
- Translated documents from Italian to English and Chinese
- Visited overseas clients and participate training in Italy
Education
Bachelor of Science - International Business
Cal State University Fullerton
Fullerton, CA2020
Associate Degree - Business Administration
Fullerton College
Fullerton, CA2014
Certificate - Entrepreneurship
Fullerton College
Fullerton, CA2014
Skills
- Trilingual: EN, CH, IT
- Operations Management
- Office Management
- Organizational Skills
- Time-Management Skills
- Communication Skills
- Negotiation Skills
- Customer Service
Languages
English
Italian
Chinese (Mandarin)
Spanish
Hobbies
Hiking, Workout, Event Planning, Traveling, Networking
Timeline
Executive Assistant, Purchasing & Operations Specialist
EDO Performance
08.2023 - Current
Executive Assistant & Operations Specialist
Allocacoc Corporation
02.2020 - 08.2023
Executive Admin Assistant
NOCCCD
01.2018 - 01.2020
Executive Assistant & Purchasing Specialist
CT Group
01.2015 - 12.2017
Purchasing Coordinator
Uno International Trading
01.2012 - 12.2014
Bachelor of Science - International Business
Cal State University Fullerton
Associate Degree - Business Administration
Fullerton College
Certificate - Entrepreneurship
Fullerton College
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