SHIELA MAE CHUA
Doha
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Experience delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data entry and database administration.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Child Life Assistant
Sidra Medicine
05.2017 - Current
- Evaluated internal needs and developed plans for maintaining optimal supply level via Lawson
- Input, analyzed and reported on data covering all aspects of procurement operations.
- Provided accurate and up-to-date records of leading procurement procedures in the Department
- Completed physical inventory counts each month.
- Performed data entry and completed proper paperwork.
- Developed and implemented strategies to keep stocks organized and reduce excess inventory.
- Implemented systems for tracking and managing stock levels with accuracy and precision.
- Observed children to recognize and maintain strong awareness of developmental progress.
- Communicated respectfully and thoughtfully with parents and guardians by remaining sensitive to different families' cultures, values and needs.
- Implemented daily routines and activities to stimulate and engage children.
- Created safe and engaging learning environment for groups of diverse children
Training /Administrative Assistant
Qatargas Operating Company
08.2009 - 03.2017
- Monitored training reports within learning management system for respective roles to promote initial and annual training completion.
- Liaised between trainers and course participants.
- Provided assistance for delivery of training courses by scheduling meeting rooms and managing team calendars.
- Coordinated travel arrangements for trainers and trainees.
- Created reports and provided administrative support of training systems and databases such as SAP and SharePoint.
- Assisted with support functions such as budgeting and technology coordination.
- Trained and mentored new personnel hired to fulfill roles training and education.
- Used surveys, focus groups and interviews to assess and determine training needs.
- Filed, organized and archived training materials to support future training sessions.
- Coordinated day-to-day administration and logistics of face-to-face and online training courses.
- Liaised with trainers and participants to provide logistical and technical support before, during and after learning course.
- Scheduled venue, prepared course materials and formatted and branded materials to facilitate smooth training session.
- Process Training Invoices in SAP for PR/PO/SE and Prepare Contract Work Order
- Created and maintained databases to track and record training providers data.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management
- Scheduled office meetings and client appointments for staff teams
- Restocked supplies and placed purchase orders to maintain adequate stock levels
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
Education
Master of Arts - Educational Administration
Bukidnon State University
Malaybalay City Bukidnon Philippines03.2002
Bachelor of Science - Elementary Education
University of The Immaculate Conception
Davao City, Philippines03.2001
Skills
- Developing training materials
- Workshop coordination
- Training material development
- Data organization
- Spreadsheet management
- Meeting minutes
- Office administration
- Invoice Processing
- Writing reports
- Employee training and development
- Administrative support
- Presentation design
- Travel administration
- Customer and client relations
- Database Management
- Attendance record management
- Lawson
- SAP
Certification
- Licensed Teacher- Philippines
Languages
English
Proficient
C2
Timeline
Child Life Assistant
Sidra Medicine
05.2017 - Current
Training /Administrative Assistant
Qatargas Operating Company
08.2009 - 03.2017
Master of Arts - Educational Administration
Bukidnon State University
Bachelor of Science - Elementary Education
University of The Immaculate Conception
- Licensed Teacher- Philippines
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