SAIF ALI KHAN
Sterling,VA
Summary
Job Objective: Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic. Talented Administrator highly successful at motivating teams and streamlining operations. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
9
9
years of professional experience
1
1
Certification
Work History
ADMIN Manager
KSA
01.2012 - 05.2021
- Arabian International company for Steel Structure, Duties performing at AIC Steel: working in Head Office and handling procurement jobs along with administrative work
- Working in company IFS (International Financing System)
- Recording in IFS all company projects petty cash’s inside and outside KSA, likewise Kuwait, Oman, Bahrain, and submitting to finance
- Creating Purchase requests and Purchase orders for Heavy Equipment
- Department and forwarding payment invoices to Finance for payment process
- Carrying out large volumes of filing while retaining good level of accuracy and efficiency
- Making Factory Scrap report with scrap types
- Making sure that information is quick and easy to locate
- Ordering and maintaining office stationery and equipment
- Typing up correspondence including letters, minutes and memos
- Offering a warm and friendly welcome to any visitors
- Sorting and distributing incoming post
- Processing staff payrolls, keeping account of finances and updating staff files
- Receiving and redirecting telephone calls
- Raising and progressing purchase orders
- Booking travel and accommodation for senior managers Managing electronic and printed files.
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Updated reports, managed accounts, and generated reports for company database.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Organized and updated databases, records and other information resources.
- Delivered performance reviews, recommending additional training or advancements.
- Cultivated strong relationships with vendors and partners supporting administrative operations.
Senior Admin Manager
AIC Steel Sites
01.2013 - 02.2017
- Updated reports, managed accounts, and generated reports for company database.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Greeted visitors, employees and clients politely and professionally for excellent reception service.
- Developed and implemented improved filing systems for enhanced order and accuracy.
- Met department budgets by monitoring and reporting on office expenses.
- Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
Administration supervisor
Fadhili Jubail
01.2016 - 01.2017
- In SADARA refinery Project (Aramco) 2015 for one year
- Worked in Yesrab (Aramco) project
- Maintained personnel records and updated internal databases to support document management.
- Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
- Troubleshot employee concerns and recommended corrective actions to resolve issues.
- Entered and maintained departmental records in company database.
- Completed forms and reports to facilitate admission, transfer or discharge.
- Managed company schedule to coordinate calendar and arrange travel.
- Coordinated with human resources department to handle payroll and personnel databases.
- Studied processes, implemented cost reductions and developed reporting procedures to maintain administrative workflow.
Administrative Supervisor
PROJECTS
01.2014 - 01.2015
- Worked in Doosan Rabigh Plant (2014) 6 months
- Worked in Riyadh KAFD (King Fahad finance district)
- Updated reports, managed accounts, and generated reports for company database.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Monitored and evaluated personnel performance to complete annual reviews, recommend advancement, or address productivity concerns.
- Delivered performance reviews, recommending additional training or advancements.
- Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
ADMIN SUPERVISOR
PROJECTS
01.2013 - 01.2014
- Months Worked in Shoaiba power electric plant (2013) 8 months
- Monitored and evaluated personnel performance to complete annual reviews, recommend advancement, or address productivity concerns.
- Updated reports, managed accounts, and generated reports for company database.
- Assisted management with special projects to complete all tasks by deadlines.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Maintained databases and contact lists to keep important contact information accurate and up to date.
ADMIN Officer
Al Attas Steel KSA
12.2011 - 12.2012
- Al Attas Steel: Maintaining effective administration system
- Rapidly responding to and resolving any administrative problems
- Managing related legislative, regulatory and compliance issues
- Coordinating office procedures
- Handled accounts as well
- Managing transportation
- Handled dispatch work
- Administrative Skills: Ability to work within busy and demanding team environment
- Well organized, and be able to priorities work in efficient manner
- Providing high quality Customer Service
- Good level of numeracy
- Good at juggling tasks and prioritizing
- Impeccable telephone manners
- Resolving and managing queries to closure.
Education
Bachelor’s Degree - International Relation (IR
University of Peshawar Pakistan
Old Jamrud Road , Qadir Road, Peshawar06.2008
Master’s Degree - International Relation (IR
University of Peshawar Pakistan
Old Jamrud Road, Qadir Abad, Peshawar08.2011
Skills
- Presentation Design
- Inquiry Requests
- Proposal Writing
- Disciplinary Action
- Travel Coordination
- Special Requirements
- Scheduling and Coordinating
- Project Planning
- Document Control
- Advanced Arrangements
- Process Improvement
- Budgeting
- Performance Improvement
Certification
- Best Employ of the Year, AIC Steel- 2017
- Computer Software, Ahmad Computer Institute - 2009
Languages
English
Full Professional
Arabic
Full Professional
Urdu
Native or Bilingual
pashto
Native or Bilingual
Punjabi
Full Professional
Spanish
Limited Working
Timeline
Administration supervisor
Fadhili Jubail
01.2016 - 01.2017
Administrative Supervisor
PROJECTS
01.2014 - 01.2015
Senior Admin Manager
AIC Steel Sites
01.2013 - 02.2017
ADMIN SUPERVISOR
PROJECTS
01.2013 - 01.2014
ADMIN Manager
KSA
01.2012 - 05.2021
ADMIN Officer
Al Attas Steel KSA
12.2011 - 12.2012
Bachelor’s Degree - International Relation (IR
University of Peshawar Pakistan
Master’s Degree - International Relation (IR
University of Peshawar Pakistan
- Best Employ of the Year, AIC Steel- 2017
- Computer Software, Ahmad Computer Institute - 2009
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