Sakyarh Chatman

Salary: $88,281 Hours per week: 40

Grade:6

Duties, Accomplishments and Related Skills:

Contract Processor/Government Purchase Card Holder

Executes contract administration for sixteen contracts for Operational Support Services related to GSA building and vehicle lease, postage, federal protective services, ID card services, maintenance and repairs and courier services totaling $1.5 million dollars. Negotiate products, price and delivery that is most advantageous to the needs of the agency. Ensure funds are available prior to processing procurement request using the Oracle database. Monitor vendor's progress, modification and price adjustments during period of performance. Managed purchases, receipts and documentation of materials and packaging for submission in reports. Review and verify vendor’s invoice for accuracy before payments are disbursed. Maintained compliance with internal financial controls and protocol. Expeditiously and effectively resolved purchasing claim issues. Settled new and existing agreements or statements of work, requests for information, and requests for proposals.

Determine the government purchase card is used with the best cost-effective value and from authorized sources and vendors. Ensure funding is available prior to purchase and falls within the authorized single purchase limit. Proactive in utilizing sound judgement to resolve any oversights and conducts time-efficient resolutions to rectify any problems encountered. Expedites distribution of materials to locations. Maintain sufficient financial spreadsheets and files as it relates to the purchase card. Oversees supply and demand, supplier quality, delivery and financial performance of vendors. Develop and maintains a rapport with vendors. Reconcile purchases monthly for audit accuracy.

Budget

Establish and maintain the logistics budget utilizing Microsoft Teams. Determine cost effectiveness of funding requests and expenditures through review of budget transactions and analysis of productivity, workload, and program accomplishments. Created lines of accounting for fiscal year 2024 funding requests. Reviewed and submitted 100+ funding requests fiscal year 2024. Conduct funds distribution to the budget object class for funding availability. Executed a zero-based budget for the logistics section until fiscal year 2029. Awarded for 100% execution of fiscal year 2023 budget. Maintain budget documentation files to support budget activity.

Inventory

Serves as the Support Services Property Custodian. Assists with the agencies annual inventory of accountable property. Maintains oversight for laptops, monitors, tv, iPads, iPhones, and printers.

PIV/Kastle Cards

Provide the agency with Personal Identity Verification (PIV) “smart” identification cards. Oversee the Kastle card contract and surveillance cameras and all physical security access and alarms for agency headquarters. Provide staff with card readers to access controlled areas.

Facilities

Overseeing building projects, renovations, managing contractors, and ensuring timely completion within budget. Managing and reviewing service contracts to ensure needs are being met. Coordinating intra-office moves and managing space allocation and layout planning to optimize the space. Responding to emergency situations or other urgent issues. Overseeing facility security measures, including access controls systems, surveillance, and emergency response.

Agency Programs

Oversee the agencies programs provided at headquarter transit/parking subsidy program, and civilian fitness program.

Salary: $68,146.00 Hours per week: 40 Grade: 09

Duties, Accomplishments and Related Skills: Serves as an Inventory Manager for Central Distribution Department-COD utilizing the Defense Medical Logistics Standard Support (DMLSS) database. Responsible for the maintenance of 300 assigned stocked lines to administer patient care. Create usage, levels, reorder point, and maximum release quantity for assigned stockage list(ASL) items. Ensure locations are properly labeled and have adequate space to accommodate stock. Responsible for the reduction of over aged Due Ins. Request status update along with shipping documentation from source of supply of orders exceeding twenty days past estimated ship date. Post pertinent information regarding the order in the notepad section of order. Daily check Zero Balance Report and work lines on manufacturer backorder thirty days or more. Implement source of supply recommended substitute. Confer with customers affected for product suitability and reliability for mission. Review and update catalog record to ensure proper grouping of products. Proficiently manage and use PYM credits monthly resulting in no financial loss to the government. Confer with prime vendor monthly to resolve any problems with the balance of credits. Strategically select lines for credit orders that would best serve the replenishment needs of the organization without creating excess. Review and update Usage Report quarterly to ensure the estimated monthly usage is ideal for the needs of the mission. Use DMLSS tools such as Pending Actions to update ASL records as needed. Send Temporary Out of Stock Report to Command to improve communication and information flow to clinical staff. Post status update results on the Supply Chain intranet share drive on a monthly basis. Efficiently worked lines from non-contracted source of supplies to ecommerce. This action aligned with Department of Defense (DOD) and Defense Logistics Agency (DLA) initiative to reduce overall credit card purchasing while increasing the usage with existing prime vendors and other forms of ecommerce sources of supply. Change existing stocked lines to new item numbers due to loss of Defense Acquisition and Program Administration (DAPA), Standardization, Medical Material Enterprise Standardization Offices (MMESO), product discontinuation, and vendor mergers. Analyze suitable level and reorder point for replacement. Closed old record to avoid accidental ordering by customers. Update all required data fields for a successful transfer from old to new item. Ensure staff awareness of ASL record change. Conduct monthly, annual, and special inventories. Input counts into DMLSS, conduct causative research for inventory adjustment discrepancies. Adjust record to bring back to inventory accuracy. If excess is discovered, customers and local entities are contacted concerning the reutilization of excess medical supplies. Excess is then prepared for distribution using proper documentation for accountability. Communicate to customer concerning order cancellations and rejections. Assist customers in order placement using DMLSS. Teach incoming customers and not familiar with DMLSS processes to submit new item request, establish order and track order status. Aid customers with tum in of misshipped, expired, and excess items. Serves as a Purchase Order Processor, input purchase requests into General Funds Enterprise Business System (GFEBS) for internal customers without access to the database. Update, modify, and attach contract documentation to order. Ensure commitment and obligations do not exceed authorized limits. Coordinate with Budget Analyst for funds availability for prompt payment to vendors. Maintain a record of improving efficiency, effectiveness and productivity in all areas concerned. Zero IDOC errors on all accounts during a 12 month cycle.

Supervisor: James Martin ((301)400-3215) Okay to contact this Supervisor: Yes

Salary: $53,932.00 Hours per week: 40 Grade: 7

Duties, Accomplishments and Related Skills: Serve as the 25k Blanket Purchase Agreement (BPA) and Ordering Officer for Contracts using government purchase card (GPC) holder for Customer Service Branch. Create purchase requisitions in Defense Medical Logistics Standard Support System (DMLSS) to order and pay for medical/office supplies. Manage, negotiate and verify vendor's progress, modification and prices. Ensure government credit card purchases were from authorized vendors who accepted government credit cards; reconcile purchases for the organization to ensure funding is available; create spreadsheets to calculate expenditures. Reviews and create business objects reports and research errors or conflicting information within DMLSS. Provide support to the DHA A/OPC & GPC Program manager to implement internal operating procedures related to the purchase card in DMLSS. Serve as technical expert and principal advisor in all aspects of the logistics customer service office. Advise, counsel or instruct customers on supply ordering procedures; addressed inquiries and complaints of over 360 external recurring customers regarding purchases, approvals, and authorizations to solve issues at the lowest level. Procure office supplies and services; monitor business accounts and authorized users and informed customers of upcoming expiration date to avoid delinquent government accounts. Perform requisitioning receipt, inventory management, storage, preservation, stock control and quality, and accounting of medical supplies and equipment for 13 major wards and clinics. Builds and updates supply records in DMLSS ordering system, contact vendors about product information and suspense dates. Provide training to peers on supply systems such as DMLSS and US Bank AXOL. Assist with all aspects of logistical support to include familiarization with requesting medical supplies and services. Ensure user knows how to correct complex errors within both systems. Process monthly reconciliation in to ensure funds accuracy. Serves as a Purchase Order Processor, input purchase requests into General Funds Enterprise Business System (GFEBS) for credit card orders. Insures commitment/obligations do not exceed authorized limits. Maintains a record of improving efficiency, effectiveness and productivity in all areas concerned. Zero IDOC errors on all accounts during a 12 month cycle.

Supervisor: Prudence V. Henderson (301-295-8945) Okay to contact this Supervisor: Yes

Salary: $42,732.00 Hours per week: 40 Grade: 6 Duties, Accomplishments and Related Skills: Item manager for Class 2, 4, 7, and 9 equipment, performs extensive research on supply transactions using the Logistics Information Warehouse (LIW). Responsible for the identification, accounting, controlling, receipt, issue, shipping and disposal of excess equipment and management using Global Combat Support System ­Army(GCSS-Army). Communicate with major commands to coordinate and resolve issues pertaining to disposition of sensitive items. Contact item managers for disposition instructions for equipment. Serves as the order processor for internal and external customers without access to GCSS-Army. Ensure and recommend revisions for requisitions to meet funds allocated threshold. Correct errors and approve transactions created from requisitions processed through GCSS-Army. Analyze data and output requirements pertaining to stock numbers, shipping status and receipt processing. Evaluate and approves special local products requested by customers. Count supplies when received, process receipts and assign locations for orders. Coordinate with customer times to pick up supplies. Conduct extensive research for information pertaining to customers obtaining stock numbers for specialized and unique items that may not be readily identifiable. Update database as required. Retrieves and uses data for program reviews and vendor inquiries. Obtain logistics data on existing national stock numbers. Process with appropriate documentation, and transfers useable items to property holding accounts for issue and use within the installation. Research discrepancies found in the system. Process monthly reports Assigned Stockage List (ASL) Zero Balance Report and Reconciliation Reports.