Sally Gandarela
Newark,CA
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
41
41
years of professional experience
Work History
School Business Assistant
HAYWARD UNIFIED SCHOOL DISTRICT
06.2015 - Current
- Assist site principal in purchases, special projects, budget, inventory and distribution of school material
- Maintain budget records for school principal's expenses, balance sheets and reconcile records for District and school administration
- Maintain/monitor school budgets for site, PE, ROP and library, including transferring of funds, initiate purchase requests, track purchase orders, run balance sheets for multiple budget strings through ESCAPE
- Collect, account for and transmit fees for damaged goods; prepare refund vouches; collect for materials used, collect for testing fees and other fees
- Maintain inventory of school media, text books, novels, supplies, office equipment and audio-visual equipment through DESTINY
- Maintain and control a revolving petty cash fund
- Receive, store, issue and deliver school supplies
- Check goods against invoices, purchase orders, prepare reports of discrepancies
- Communicate with purchasing and account payable
- Work with vendors and obtain quotes, including school buses, science equipment, media and text book materials
- Direct students who assist in warehouse and other activities
- Service and Maintain copy machines; stock machines and maintain records of use.
- Provided exceptional support during periods of high work volume or staffing shortages to maintain a seamless flow of operations.
- Facilitated strong working relationships among staff members by fostering open lines of communication across departments.
- Managed complex projects successfully from inception to completion while consistently meeting deadlines under pressure situations.
- Developed knowledge of company products and services to make suggestions according to customer needs.
- Reviewed invoices, payment requests, and expense reimbursements prior to approval.
- Built solid rapport with external vendors ensuring timely delivery of goods/services without compromising on quality.
- Engaged with customers to build business relationships.
- Assisted in the development and execution of marketing strategies to increase brand visibility and drive sales growth.
- Optimized workflow management through effective prioritization of tasks, delegation of responsibilities, and follow-up on progress.
- Ensured compliance with industry regulations by staying up-to-date on relevant changes in laws or policies affecting business operations.
- Enhanced customer experience using all omnichannel offerings.
- Maintained accurate financial records by processing invoices, tracking expenses, and reconciling accounts.
- Safeguarded sensitive information by establishing secure document storage systems and adhering to strict confidentiality protocols.
- Streamlined office processes by implementing efficient filing systems and organizational tools.
- Conducted regular reviews of operations and identified areas for improvement.
- Helped meet changing demands by recommending improvements to business systems or procedures.
- Collected, arranged, and input information into database system.
- Created and managed project plans, timelines and budgets.
Office Manager, Summer School Sessions
HAYWARD UNIFIED SCHOOL DISTRICT
06.2011 - 06.2015
- Administrative support to Summer School Principal, teachers and staff
- Responsible for enrolling, withdrawing, scheduling and maintaining attendance for summer school session
- Filing & maintaining of all student documents in cumulative files
- Compile student data for State of California Mandate Reports
- Review, input, & query information from student data base to formulate state reports and maintain accurate records
- Assist Campus Supervisor with student supervision during breaks and lunch, including arrival and dismissal times.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
Attendance Supervisor
HAYWARD UNIFIED SCHOOL DISTRICT
11.2010 - 06.2015
- Lead Assist administration as well as CWA with scheduling, monitoring and participating in the attendance accounting and record-keeping activities; compile and prepare a variety of mandated reports; perform responsible clerical and secretarial support duties
- Distribute, oversee and participate in the compilation and collection of a variety of attendance documents from faculty and for student records; generate daily, weekly, monthly and yearly attendance reports; provide accurate reporting for attendance of students; communicate with auditors to verify enrollment
- Perform a variety of responsible and complex clerical duties in support of the administration staff including typing, filing and scheduling appointments; prepare a variety of lists, forms, reports and correspondence as directed
- Answer telephones and greet visitors; provide student attendance information to staff, parents and outside agencies as requested; respond to complex or difficult questions
- Train and coordinate the work of assigned staff; monitor and adjust workflow and assignments to meet established time lines
- Train assigned staff in the use of computer and student information software
- Oversee, update and maintain student emergency cards
- Prepare and maintain a variety of student records and files and specialized attendance files; maintain confidentiality of sensitive and privileged information
- Work closely with Hayward Police Department, Alameda County Child Protective Services and Probation Department; handling student information, attendance and parent contact
- Translate for a variety of departments and meetings for students and parents; including IEP, CWA, 504, attendance, SARB and truancy meetings
- Translate written material for a variety of departments; including registration packets, newsletters and school handbook
- Administer basic first aide to students as necessary
- Assist diabetic student with monitor their sugar levels
- CPR/ First Aide Certified
- Trained in administrating Glucagon injection.
- Oversaw daily operations of the department, ensuring smooth workflow and timely completion of tasks.
- Applied strong leadership talents and problem-solving skills to maintain team efficiency and organize workflows.
- Improved customer satisfaction with timely response to inquiries, addressing concerns, and finding effective solutions.
- Increased team productivity by implementing efficient workflows and setting clear expectations for staff members.
- Resolved conflicts among team members promptly, maintaining a harmonious working environment conducive to productivity.
- Enhanced communication within the team by holding regular meetings and encouraging open dialogue among all members.
- Demonstrated commitment to the organization''s core values, leading by example and fostering a culture of excellence.
- Collaborated with other departments to achieve organizational goals, fostering teamwork across various functions.
- Managed diverse team, promoting inclusive work environment that leveraged individual strengths.
- Facilitated seamless communication between departments, ensuring that all teams were aligned with company goals.
- Implemented rewards and recognition program that significantly increased employee engagement and satisfaction.
- Collected, arranged, and input information into database system.
- Helped meet changing demands by recommending improvements to business systems or procedures.
- Devised and implemented processes and procedures to streamline operations.
Secretary II
NEWARK UNIFIED SCHOOL DISTRICT
01.2000 - 07.2010
- Responsible for scheduling of new students, schedule changes, master scheduling, creating and administering class schedule for students
- Create and mail report cards
- Filing & maintaining of all student documents in cumulative records
- Compile student data for State of California Mandate Reports
- Maintain immunization information
- Produce, distribute, and collect Immediate Attention Forms to prepare for parent/teacher conferences
- Organize and prepare for annual new student/parent orientation, as well as daily orientations for new students/parents on a rolling basis
- Review, input, & query information from student data base to formulate state reports and maintain accurate records
- Update student status in Special Education class, Resource, ELD (English Language Development), and Intelligence (GATE) courses
- Manage student affairs by working closely with police department, foster care system, social workers from Child Protective Services, and probation officers
- Create data for At Risk of Retention students
- Responsible for registration of new students, administer and score placement testing, withdrawal and drop students, prepare student transfers, and maintain student files which include confidential information
- Translate Spanish for staff and administration
- Maintain 'Use of Facility' calendar and permits
- Prepare materials for staff development days
- Established a change of address binder which compiles information in a central location
- Developed forms & a new filing system to better track student information (transfers, address, GPA, etc.) for future reference, requests, and audits
- Tracked student status with a spreadsheet that are required by the California Mandate Report.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained electronic filing systems and categorized documents.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Assisted in preparing detailed reports for management, enabling informed decision-making.
- Oversaw inventory of office supplies, ensuring availability and cost-efficiency.
Facilities Manager/Personnel Technician
GRID SYSTEMS
01.1984 - 03.1988
- Established a safety system to effectively evacuate and maintain fire extinguishers, emergency exit doors, elevators, stairwells, etc
- Established a meal facility to increase productivity and promote employee satisfaction with convenient, healthy, subsidized meals
- Maintained and monitored productivity and output of custodians, security, maintenance, etc
- Partnered with insurance companies to achieve interests of employees
- Coordinated conference meetings for insurance companies, banks, and benefit companies to talk to employees and inform of services available
- Established a centralized office supply room which reduced cost of spending by contracting an office supply company to purchase in bulk at reduced rate
- Streamlined confidential mail system to establish pick up times to ensure met delivery dates and avoid additional rush or late fees
- Maintained confidential personnel records
- Contacted, arranged and facilitated interviews for contractors, employees and consultants
- Maintained eligibility list for all departments, including shipping and receiving vendors.
- Supervised staff of 300 plus in day-to-day activities.
Receptionist/Office Clerk Personnel
GRID SYSTEMS
09.1983 - 01.1984
- Facilitated all correspondence, including confidential and high priority
- Partnered with Human Resources to coordinate pick up & delivery of confidential files for layoffs and hiring of employees
- Liaison between customers and Grid Systems staff to have efficient streamline contact
- Coordinated all confidential correspondents for CS, Manufacturing, and Government contracts
- Reviewed and maintained timecards
- Posted open job positions.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Resolved customer problems and complaints.
- Handled cash transactions and maintained sales and payments records accurately.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Responded to inquiries from callers seeking information.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
- Answered central telephone system and directed calls accordingly.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Corresponded with clients through email, telephone, or postal mail.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
- Handled sensitive information with discretion while maintaining strict confidentiality standards.
- Managed multiple tasks and met time-sensitive deadlines.
- Enhanced customer satisfaction by promptly addressing inquiries and providing accurate information.
- Maintained confidentiality of information regarding clients and company.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Cultivated positive relationships with clients through professional demeanor and excellent interpersonal skills.
- Assisted with onboarding new clients and securing paperwork completion.
- Maintained visitor log for entering and leaving facility for security purposes.
- Improved appointment scheduling system, reducing wait times and increasing client satisfaction.
- Assisted with planning office events and meetings for smooth execution.
- Helped maintain office security by monitoring visitor access and issuing badges.
- Facilitated smooth communication channels by promptly forwarding messages to appropriate departments.
- Assisted in event planning and execution, ensuring seamless operation of company functions.
- Supported company correspondence by drafting and distributing memos and emails.
- Optimized resource allocation by managing inventory of office supplies and reordering as necessary.
- Streamlined invoice processing to ensure timely payments and financial operations.
Owner
SALLY'S DAYCARE
02.1989 - 09.1999
- Provided healthy environment for children six months to five years of age
- Planned and delivered healthy meals to children
- Supported parents with information on how to treat health issues, picky eating, behavioral habits, etc
- Through providing pamphlets of information, monthly newsletters, and one on one meetings with parents
- Planned and facilitated educational fieldtrips for older children to places such as the Zoo, park, swimming pools, museums, etc.
- Managed day-to-day business operations.
- Developed and maintained strong relationships with clients, resulting in repeat business and referrals.
- Oversaw daily operations, ensuring all tasks were completed accurately and efficiently by team members.
- Increased customer satisfaction by implementing efficient business processes and providing exceptional service.
Education
Associate of Arts - Business/Early Childhood Education
Ohlone College
Fremont, CASkills
- Budget Planning
- Client/STAFF Relationship Building
- Document Management
- Highly Dependable
Languages
Spanish
Native or Bilingual
Timeline
School Business Assistant
HAYWARD UNIFIED SCHOOL DISTRICT
06.2015 - Current
Office Manager, Summer School Sessions
HAYWARD UNIFIED SCHOOL DISTRICT
06.2011 - 06.2015
Attendance Supervisor
HAYWARD UNIFIED SCHOOL DISTRICT
11.2010 - 06.2015
Secretary II
NEWARK UNIFIED SCHOOL DISTRICT
01.2000 - 07.2010
Owner
SALLY'S DAYCARE
02.1989 - 09.1999
Facilities Manager/Personnel Technician
GRID SYSTEMS
01.1984 - 03.1988
Receptionist/Office Clerk Personnel
GRID SYSTEMS
09.1983 - 01.1984
Associate of Arts - Business/Early Childhood Education
Ohlone College
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