Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Generic

Sally Lubrant

Crystal,MN

Summary

A highly skilled and self-assured administrative professional, I bring over three decades of experience in providing support to senior managers and directors. My reputation is built on a foundation of prioritizing people, demonstrating resourcefulness, creativity, and energy, while consistently delivering results. I possess exceptional technical proficiency, particularly in Microsoft Office applications such as Outlook, Word, PowerPoint, Excel, SharePoint, and Office 365. My background includes extensive experience in organizing meetings for large groups and supporting professionals across various sectors, including manufacturing, corporate environments, and service training. Additionally, I have a strong track record in financial analysis, sales reporting, and problem-solving.

Overview

28
28
years of professional experience

Work History

Sr. Administrative Assistant

Cargill, Inc.
Wayzata, MN
03.2013 - 12.2024
  • Company Overview: Plant Operations – Pierre Lepee, CASC MTL Group (16 total)
  • I currently support CASC Oilseeds MTL group
  • I have been in this position for 11 years
  • I administrate the Oilseeds MTL SharePoint and helped to manage data transfer from iDocs onto now 3 versions of SP
  • I handle all requests for adds, changes, new sections, troubleshooting, for the SP
  • Manage calendars, as well as their travel, visa applications, and details for the entire group
  • I coordinate all IT requests for services and general day to day work tasks
  • I have handled meeting planning and travel organizing for the groups in our Oilseeds and MTL group and within Plant Operations
  • I am the Site Collection Administrator for multiple sites, the SharePoint administrator for group
  • I belong to the Collaborative Coaches and also the BU Administrators
  • This position previously had duties of reporting within excel and helping to provide quarterly reporting for the MTL Energy group
  • There were also detailed reporting in excel for the AEI group extracting data from FIN to provide reporting in electrical
  • I previously held the Communications lead for the BRG iCAN (Cargill Ability Network)
  • I previously led the supervision and work for our LEARN intern
  • Plant Operations – Pierre Lepee, CASC MTL Group (16 total)
  • Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
  • Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
  • Reduced errors in data entry tasks due to meticulous attention to detail when inputting information into various databases and spreadsheets.
  • Coordinated trainings for new team members, overseeing onboarding details.

Administrative Assistant

Cargill AgHorizons/GOSCNA Ports
04.2010 - 03.2013
  • I worked in AgHorizons/GOSCNA Ports my first three years at Cargill
  • I supported 16 people in engineering, Plant operations and that extended to many quarterly and monthly reporting for Safety, EHS, payroll
  • I was the administrator for the Runzheimer Vehicle program for AgHorizons and GOSCNA
  • I did construction contracts for AgHorizons working with legal and our engineers and contractors
  • I assisted with meeting planning and organizing for AgHorizons and GOSCNA Ports
  • I would like it to be known that I am very happy in my current position but seek a more senior role within Cargill
  • I am always striving to grow and work well within a team

Administrative Assistant III

Tennant Company
04.2006 - 12.2008
  • Responsible for prioritizing and distributing all executive communications for North America Service employees including 22 District Managers, 23 Service Trainers, and 520 Field Service reps
  • Provided immediate support to Meeting Planner/Coordinator, 6 internal managers and Director resulting in smooth efficient, consistent flow of information
  • Communicated by e-mail, Ethernet paging
  • Liaison for Accounting, Human Resources, all areas
  • Directly supported Manager of Finances until analysts were brought in for hire
  • Analyzed and captured monthly sales accounting to roll up reports for monthly company reporting and upper level management
  • Followed trends and targeted problem areas
  • Also analyzed service results from customer perspective
  • Designed and updated web page and bulletin board for North America Service department
  • Provided support, materials and arrangements for all new hires, Office set-up, Training materials and arrangements for Field Service reps in office monthly for training
  • Maximized productivity by maintaining Multiple calendars, scheduling meetings, arranging travel
  • Maintained office equipment and ordered supplies
  • Designed templates to automate production of award letters and other common correspondence, reducing generation time by 25%
  • Awards and recognition for North America Service employees
  • Responsible for ordering and distributing awards for NA Service
  • Organized conferences, department meetings and off-site team events
  • Meeting planning for 2 annual meetings in Minnesota, directly supported Meeting planner for annual Winter Service Meetings in Destin, FL for 525 Field Service Representatives
  • Updated dynamic organizational charts and headcount spreadsheets
  • Maintained and updated ISO files for safety and training, org charts, address lists, etc

Field Service Administrator

Deltak
01.1998 - 04.2006
  • Provided excellent multi tasking skills and attention to detail
  • Fast paced and advanced Customer Service delivered with quality professionalism in an environment where contracts for service vary
  • Booked 50% of all travel booked within Deltak
  • Attained cost savings in booking travel resulting in annual savings of 25% for Deltak travel costs
  • Organized travel arrangements, inclusive of rental cars, hotels, and conference room reservations daily
  • Domestic and international Visas and necessary documents for international travel
  • Managed weekly, processing of timesheets, expense reports for as many as 20 reps internally and some externally
  • Implemented a monthly report to Project managers for Field Service costs to their projects
  • Invoicing for subcontract employees
  • Implemented spreadsheet program for company awareness and information for Field Service reps on site
  • Liaison for Project Management, Engineering, Accounting and Manufacturing
  • Coordinates and provides invoicing for accounting to back charge on work within our contracts
  • Ongoing invoicing for internal and external customers and contractors monthly

Customer Service Specialist

MGIC
07.1998 - 10.1998
  • Promptly provided Mortgage Insurance Certificate if qualified for loan closing
  • Good working Knowledge of loan documents and financial statements
  • Research and resolution with underwriters to correct any problems missed by loan officers
  • Data entry and precision control speed for document processing
  • Answered calls, entered data, faxed, typed, and made outbound follow-up calls

Customer Service Supervisor

Access Financial (Cargill)
09.1996 - 07.1998
  • Monitored Customer Service reps
  • Provided necessary training and recommendations for reviews
  • Liaison for Payment Processing coordinator, Insurance coordinator, and Collections coordinator
  • Developed and implemented department handbook and training
  • Expert phone and persuasive skills in ACD environment
  • Plan, direct, supervise, and evaluate workflow Processes, ensuring highest levels of customer service, accuracy, and time compliance

Education

H.S. Diploma -

Armstrong High School
Plymouth, MN

Skills

Expert time management

Budget management experience

Effective problem solving

Strong organizational skills

Basic accounting

Excellent interpersonal skills

Travel coordination

Meeting support

Confidentiality and discretion

Detail-oriented approach

Expense reporting

Proficient in Microsoft office

Meeting planning proficiency

High-level multitasking

Professional phone etiquette

Travel arrangements expertise

Microsoft Excel

Executive support experience

Computer skills

Office administration

Data entry

Accomplishments

In my current role as a Senior Administrative Assistant at Cargill, Inc., which I have held since March 2013, I provide comprehensive support to the CASC Oilseeds MTL group. Over the past twelve years, I have taken on significant responsibilities, including the administration of the Oilseeds MTL SharePoint site and overseeing the transition of data from iDocs to multiple versions of SharePoint. My duties encompass managing calendar schedules, coordinating travel arrangements, processing visa applications, and addressing various IT service requests. I also play a pivotal role in organizing meetings and travel logistics for our Oilseeds and MTL teams, as well as for Plant Operations.


Previously, my role included responsibilities related to reporting in Excel, where I contributed to the quarterly reporting for the MTL Energy group and performed detailed data extraction for the AEI group. My extensive experience in communication across all business levels has honed my ability to interact effectively with diverse individuals. I am committed to continuous professional development, ensuring that my skills remain at the forefront of best business practices. My expertise in travel arrangements, both domestic and international, further complements my administrative capabilities, allowing me to support my team efficiently and effectively.

Timeline

Sr. Administrative Assistant

Cargill, Inc.
03.2013 - 12.2024

Administrative Assistant

Cargill AgHorizons/GOSCNA Ports
04.2010 - 03.2013

Administrative Assistant III

Tennant Company
04.2006 - 12.2008

Customer Service Specialist

MGIC
07.1998 - 10.1998

Field Service Administrator

Deltak
01.1998 - 04.2006

Customer Service Supervisor

Access Financial (Cargill)
09.1996 - 07.1998

H.S. Diploma -

Armstrong High School
Sally Lubrant