SALLY E. HARVIN
Gainesville,FL
Summary
Resourceful Manager offering history of success coordinating and monitoring operations across various departments. Effective leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Highly committed with hardworking mentality to maintain quality of services and products.
Overview
35
35
years of professional experience
1
1
Certification
Work History
Assistant Director, Medical Health Administration
University of Florida, College of Medicine
11.2004 - Current
- Supervises and administers annual resident budgets funded by Shand’s HealthCare ($43,000,000.00) and Veterans Administration Medical Center (17,000,000.00)
- Coordinates and works closely with Graduate Medical Education and Senior Associate Dean to properly collect and manage appropriate funds.
- Manage Operating Expenses, Operating Budget for Graduate Medical Education
- Responsible for collecting, compiling, and analyzing all resident rotation schedules in New Innovations/IRIS for CMS reporting and Medicaid Statewide Audit
- Works closely with departments to ensure that departments are updating NI block schedules appropriately
- Administers quarterly billing for salary and fringe benefit dollars for house staff services rendered to VA
- Ensures that rotations of house staff are in accordance with contract agreements
- Coordinates and oversee all raises, new appointments, extra duty, and terminations of house staff, adjunct faculty, and graduate assistants.
- Established Payroll distribution for all 1000 residents/fellows and reconciled all VA and Shand’s house staff accounts for 17 clinical departments
- Serves as TPL for ECFMG (Educational Commission of Foreign Medical Graduates) and manages appointment process for J1 Clinical sponsorship resident/fellow program
- Serves as VA Certifying Official for Residents eligible for GI Benefits
- Works on special projects concerning HR, Budgeting, and Policy throughout year
- Trained and mentored new employees on industry practices and business operations
- Worked closely with management to provide practical assistance for specific aspects of business operations
- Assisted senior leadership in managing all aspects of operations
- Worked closely with management to provide effective assistance for specific aspects of business operations
- Tracked key business metrics and made recommendations for proactive adjustments to policies and procedures
Program Assistant
University of Florida, College of Medicine, Administrative Services
02.1999 - 11.2004
- Established and assist with all duties charged to VA and Shand's House staff Agreement
- Post and monitor all expenditures for 11 VA and 17 Shand’s accounts, approximately 27,000,000.00 dollars.
- Creates spreadsheets showing deposits, monthly and year-to-date balances
- Review rotation schedules to ensure that departments are paying residents appropriately
- Responsible for monitoring all 25 Tuition Fee Waiver Accounts and ensuring that departments do not overspend
- Process Adjunct Faculty, Adjunct Clinical Post Doctoral Associate, and Graduate Students for College of Medicine
- Ensures accuracy of all appointments processed through Dean’s Office
- Deals directly with Office of Vice President, Academic Affairs on all rules and regulations regarding Adjunct Faculty, Residents, and Graduate Students.
- Assisted with planning and coordinating day-to-day and special program activities
Senior Fiscal Assistant
University of Florida
04.1995 - 02.1999
- Maintains budgets for all State, Grant, and Overhead accounts, approximately 52 funding sources
- Reconciles monthly ledgers
- Post any activity on State and Grants.
- Donors and MG&G accounts
- Meets with Chairman and Administrative Assistant for a weekly budget meeting
- Process all Expense Refunds, Payment Authorization, Travel, Encumbrances, and Purchase Orders
- Responsible for monitoring all accounts to ensure funds are appropriately spent and handled correctly.
OPS/Program Assistant
University of Florida, College of Engineering, General Services
09.1994 - 04.1995
- Assist in collection of data and management reports
- Data entry into computer files using Quattro Pro
- Types, submits, and monitors I.D
- Invoices for Engineering Copy Center and Engineering Machine Shop.
Office Manager
Blue Ridge Marketing
11.1992 - 09.1994
- Responsible for all A/R, A/P and General Ledgers
- Balanced checking accounts, paid bills, made daily deposits and maintained budget
- Review and analyze caging reports to ensure that appropriate mailing lists used are for marketing purposes based on income and demographics
- Generated marketing reports using Excel Spreadsheets.
Program Assistant
University of Florida, Personnel Services
05.1988 - 11.1992
- Screened applicants to determine eligibility for University of Florida employment
- Responsible for departmental recruiting and screening of all new and promotional University applicants
- Worked directly with departments in referral processing using HRS system
- Responsible for presenting the University of Florida’s New Orientation Program
Education
Human Resources
Liberty University
Lynchburg, VA01.1987
Business Administration
Santa Fe Community College
Gainesville, FL12.1984
Skills
- Budgeting
- Financial Management
- Financial administration
- Staff Management
- Business administration
- Key relationship management
- Experience in several software applications (Excel, Word, WordPress, Access, New Innovations, PeopleSoft, and Enterprise Analytics
- Strategic planning
- Database development
Certification
ECFMG TPL
Veteran School Certifying Official General
Timeline
Assistant Director, Medical Health Administration
University of Florida, College of Medicine
11.2004 - Current
Program Assistant
University of Florida, College of Medicine, Administrative Services
02.1999 - 11.2004
Senior Fiscal Assistant
University of Florida
04.1995 - 02.1999
OPS/Program Assistant
University of Florida, College of Engineering, General Services
09.1994 - 04.1995
Office Manager
Blue Ridge Marketing
11.1992 - 09.1994
Program Assistant
University of Florida, Personnel Services
05.1988 - 11.1992
Human Resources
Liberty University
Business Administration
Santa Fe Community College
ECFMG TPL
Veteran School Certifying Official General
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