Sally R Skerritt
San Diego,CA
Summary
SKILLED ADMINISTRATIVE SPECIALIST An accomplished executive assistant with vast experience supporting senior management. Proven ability to learn new systems and processes and adapt to changing environments with ease. Strong track record at managing, organizing and streamlining multiple assignments and special projects, delivering excellent results, independently and collaboratively. A hardworking team player who is energetic, resourceful, adaptable, and self-driven with strong technical and interpersonal skills.
Overview
21
21
years of professional experience
Work History
Senior Administrative & Project Assistant
Pfizer Inc
04.2012 - 04.2023
- Fulfilled all executive assistant duties for VP, Head of Diagnostics and Site Head, providing administrative and operational support to department to achieve goals for Oncology and Rare Disease programs
- Served as executive's gatekeeper and managed complex calendaring and scheduling to anticipate and resolve conflict, planned and coordinated large internal and external meetings, coordinated complex international travel, collected and compiled agendas, tracked budgets, maintained organization charts, facilitated candidate interviews, purchased equipment
- Coordinated training for new team members, overseeing on-boarding and off-boarding details; coached new employees on administrative procedures, company policies, and performance standards
- Supported project manager and operational leads by preparing and updating clinical trial agreements, purchase orders, spreadsheets, document management, invoice reconciliation, finance issue resolution, external client communication
- Prepared and distributed agendas for meetings and conference calls as part of meeting preparation
- Created, managed, and streamlined electronic finance database of programs and lab work order activity to ensure accuracy and compliance
- Drafted common document templates to reduce time spent creating documents from scratch
- Developed and launched three SharePoint portals in collaboration with key stakeholders: lead need analysis, designed graphics and site map, coordinated content transfer, collaborated with technical team, and provided on-going user support with professionalism, continuity, and customer focus
- Standardized corporate learning activities and SOPs across organization at 100% completion rate
- Liaised with cross-functional and senior stakeholders to maximize business needs; Served as department's first point of contact for finance, IT, external collaborations, and press relations to address questions, identify issues, and resolve problems
- Spearheaded company-wide fitness program, organized intra-departmental team-builders and engagement activities to foster colleague collaboration and enhance team morale aligned with corporate values and mission
- Remained solutions-oriented in face of complex problems to assist management and overall business direction
- Offered technical support and troubleshot issues to enhance office productivity
- Developed and implemented strategies to streamline office operations
- SME for Microsoft Office Suite, SharePoint, GDMS, PTMF, Ariba, Concur
Executive Assistant to VPs (Clinical Team Leads)
Pfizer Inc (contracted)
03.2009 - 04.2012
- Managed calendars and coordinated domestic and international travel arrangements and accommodation for senior-level staff to optimize schedules
- Expertly coordinated logistics for functions both within and outside of organization including board meetings, joint project teams, and departmental off-site events.
- Prepared and edited Powerpoint presentations
- Assisted Xalkori’s Project Manager with agenda preparation, team rosters, HCP and consultant agreement development, protocol and key documentation QC, submission document tracking to contribute to successful submission approval
- Worked closely to provide effective assistance as needed for specific aspects of business operations
- Reviewed and edited documents for accuracy, grammar and clarity
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation
Senior Administrative Assistant
Pfizer Inc (contracted)
11.2001 - 03.2009
- Multiple contracted assignments from 2001-2009 providing executive assistance and special projects for senior management in Clinical Pharmacology & Clinical & Translational Oncology, Pfizer Research University, and Sales & Marketing Operations
Education
Bachelor of Arts - Sociology
Ohio Wesleyan University
Skills
Core competencies include:
- Executive Administration & Operational Support
- Procurement, Finance, and Accounting Support
- Clinical Trial Document Management
- MS Office Suite & Technical Savvy
- Calendar Management
- Website Creation
- Independent Judgement & Team Collaboration
- Problem Resolution/Troubleshooting Assistance/Customer Service
Timeline
Senior Administrative & Project Assistant
Pfizer Inc
04.2012 - 04.2023
Executive Assistant to VPs (Clinical Team Leads)
Pfizer Inc (contracted)
03.2009 - 04.2012
Senior Administrative Assistant
Pfizer Inc (contracted)
11.2001 - 03.2009
Bachelor of Arts - Sociology
Ohio Wesleyan University
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