Salome Flad
Clackamas,Oregon
Summary
Dynamic Senior Administration Officer with a proven track record excelling in organizational leadership and community engagement. Successfully managed high-priority projects, optimized operational systems, and enhanced interdepartmental communication. Recognized for implementing effective policies and fostering collaborative teams, driving significant improvements in efficiency and performance.
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
28
28
years of professional experience
Work History
Senior Administration Officer Cum Executive Sect
Hassan Contracting Company LLC ( Civil. HVAC, Safety Equipment)
09.2012 - 11.2019
- Provided executive support by managing schedules, arranging travel accommodations, and preparing meeting agendas.
- Delivered advice and policy guidance relating to provisional project management and business analysis.
- Partnered with HR to implement and monitor policies and procedures and recommend changes.
- Prepared reporting and documentation to support effective divisional, functional and strategic business activity.
- Cooperated with health and safety policies and identified and controlled hazards for tasks, projects and activities.
- Supported CEO on financial management and acted as first point of contact for budget holders.
- Managed multiple high-priority projects simultaneously, ensuring timely completion within budget constraints.
- Coordinated IT support services for the office, addressing technical issues promptly while minimizing downtime for employees.
- Implemented an effective filing system that optimized storage space usage while maintaining easy access to essential documents.
- Improved communication between departments through the establishment of cross-functional teams and regular meetings.
- Served as the primary point of contact for internal staff and external clients, resolving inquiries in a timely manner.
- Maintained accurate records for all staff members including performance evaluations, leave requests, and timesheets.
- Organized company-wide events such as holiday parties, fundraisers, and workshops to promote a positive work environment.
- Created organized filing system to manage department documents.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Negotiated and executed contracts on behalf of department.
- Improved office operations by automating client correspondence, record tracking and data communications.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Built and managed processes for tracking and monitoring department performance.
- Coordinated office events, seminars and meetings for staff and clients.
- Organized and updated databases, records and other information resources.
Senior Front Office Executive
PTL Solar Energy LLC
08.2010 - 08.2013
- Handled guest complaints professionally, resolving issues quickly to maintain high levels of customer satisfaction.
- Managed inventory of supplies for front office operations, maintaining adequate stock levels and minimizing waste.
- Streamlined check-in and check-out processes for improved efficiency, resulting in reduced wait times for guests.
- Developed strong relationships with clients through excellent communication skills, leading to increased repeat business.
- Updated reports, managed accounts, and generated reports for company database.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated office activities and operations, secured compliance to company policies and welcomed, screened and routed guests.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Received inquiries from corporate customers, major vendors and trade press and delivered informed responses with minimal input from executives.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Established administrative work procedures to track staff's daily tasks.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Import and Export Coordinator Cum Secretary
Western Luxury Living LLC
05.2006 - 05.2010
- Investigated discrepancies in shipping documents and resolved issues with vendors.
- Coordinated import and export of goods for multiple clients, providing accuracy and timely delivery.
- Managed import and export of hazardous materials in compliance with applicable laws and regulations.
- Processed customs declarations and maintained records of customs documents.
- Prepared shipping documentation, maintaining compliance with UAE Customs and international regulations.
- Reduced shipment delays with proactive communication between international suppliers and transportation partners.
- Negotiated freight rates with carriers for international transportation of goods.
- Maintained daily report documents, memos and invoices.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained electronic filing systems and categorized documents.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Established and built positive relationships with vendors and carriers, promoting competitive shipping rates and service.
- Liaised between clients and vendors and maintained effective lines of communication.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Community Organizer
Consortium- (Andres Soriano Foundation, Philippine Business for Social Progress, Mother Rosa Foundation) Non Profit Organization (
06.1991 - 01.2006
- Collaborated with community organizations in other regions to support state-wide and national outreach initiatives.
- Coordinated and implemented numerous meetings, forums and community events.
- Participated in strategy development and planning to grow organizing program and advance campaigns.
- Wrote and distributed informational papers, gave out representative contact information and educated community members about specific issues.
- Spoke at public events, evangelizing for organizational goals and interests.
- Interviewed members of specific populations to understand and document issues.
- Recruited and managed volunteer teams.
- Led staff development meetings to organize volunteers and members toward unified goals.
- Liaised with political organizations and initiatives to confirm consideration of community best interests within campaigns and political agendas.
- Trained team leaders to oversee volunteers and organization members during special events.
- Engaged with larger campaigns to build deeply collaborative partnerships.
- Evaluated program effectiveness using data analysis tools and adjusted strategies based on outcomes achieved.
- Strengthened community relationships by developing partnerships and collaborating with local organizations.
- Increased civic engagement through organizing events, workshops, and forums for community members.
- Educated young people about strategies for driving discussions and promoting social changes.
Education
Bachelor of Science - Nursing
San Juan De Dios College of Nursing
Manila, Philippines04-1980
Skills
- Organizational leadership
- Meeting facilitation
- Human resources management
- Collaborative leadership
- Instructional leadership
- Policies and procedures implementation
- Community engagement
- Records management
- Attention to detail
- Organizational skills
- Verbal and written communication
- Team coordination
Timeline
Senior Administration Officer Cum Executive Sect
Hassan Contracting Company LLC ( Civil. HVAC, Safety Equipment)
09.2012 - 11.2019
Senior Front Office Executive
PTL Solar Energy LLC
08.2010 - 08.2013
Import and Export Coordinator Cum Secretary
Western Luxury Living LLC
05.2006 - 05.2010
Community Organizer
Consortium- (Andres Soriano Foundation, Philippine Business for Social Progress, Mother Rosa Foundation) Non Profit Organization (
06.1991 - 01.2006
Bachelor of Science - Nursing
San Juan De Dios College of Nursing
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