Samantha Abadia
New York,NY
Summary
Committed and highly-motivated professional with executive-level Administrative, Managerial and Operational Leadership experience. Robust history offering management, training, supervision and event planning. Versed in policy and procedure improvement strategies to meet changing demands. Recognized for dedication, minimizing costs and maintaining quality across board with project support/organizational skills.
Overview
14
14
years of professional experience
Work History
Chief of Staff & Executive Assistant to President
CTLI
New York, NY
12.2022 - Current
- Coordinate with internal departments and external stakeholders to ensure successful execution of projects & meetings
- Efficiently manage President's schedule; meeting logistics, conferences, appointments, and domestic/international travel arrangements
- Collaborate with the executive team to devise and execute strategic initiatives that advanced organizational goals
- Formulate policies and procedures to improve operational efficiency of organization
- Organize meetings, workshops, seminars, conferences, and other events
- Create weekly and monthly expense reports
Estate Manager & Executive/Personal Assistant to Principal
UHNW Foundation & Individual
New York, NY
10.2021 - 11.2022
- Created and managed project plans with established timelines, assign to appropriate team members and manage daily workflow instruction to Estate Staff
- Oversaw budgetary and financial activities and implement strategies for High-Net-Worth Individual, Family and Foundation
- Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation, expense reports and disbursements
- Organized and maintained chart of accounts, updated monthly entries and adjustments of ADP payroll entries - monthly accruals
- Scheduled and arranged travel/hotel reservations for meetings, conferences, ground transportation and events
Executive Assistant & Operations Project Manager
YouGov
New York, NY
11.2017 - 10.2021
- Built and established strong partnerships with all departments, teams, vendors and contractors
- Developed solutions to projects, led all hands meetings, communicating timeline goals and objectives. All whilst supporting CEOs.
- Facilitated/scheduled meetings across multiple time zones and event coordination through heavy calendar management; extensive domestic/international itineraries, etc.
- Developed and proposed a project plan customized for office relocation (100+ employees) while coordinating with several internal staff departments and external vendors on development
- Coordinated various projects with all department heads on HR policy changes, and on-board/train employees to provide initial support for NetSuite, Concur and Salesforce
Executive Assistant & Office Manager
Prophet Brand Strategy
New York, NY
11.2016 - 11.2017
- Daily support of Senior Recruiting Partner, New BD Partner, and Digital Partner through communicating across all business level functions; internal and external meeting management with key stakeholders, prepared PPT presentation materials, extensive (domestic/international) travel arrangements, and events across the globe
- Liaison between senior executives, employees and clients to ensure proper lines of communication, critical in addressing myriad problems and issues requiring immediate attention and resolved –Meeting crucial deadlines and expense reporting
- Organized and maintained resumes for open positions; set-up screenings calls/interviews for potential candidates and coordinated trainings across the globe
- Developed long-term budgets covering office supplies and equipment maintenance to meet organizational demand
Executive Assistant & HR Administrator
Strategic Contract Assignments:
New York, NY
05.2014 - 08.2016
- Provided executive support, maintained successful project flow management, calendar management and travel arrangements to President, CEO, and CFO
- Organized weekly employee luncheons and event planning for employee extracurricular
activities and team building - Recruited and reviewed resumes for open positions; set up screenings calls and interviews for potential candidates
- Created and submitted offer letters, welcome packages, salary increases and managed all new hire paperwork, trainings and payroll
Payroll Assistant & Project Manager
Bruster Corporation
New York, NY
06.2010 - 04.2014
- Assisted with planning and execution of all company projects, contracts, budget proposals and requisitions by organizing distributed analytical weekly and monthly reports in detail of the progression of all job sites
- Handled accounts payable/receivable with QuickBooks, Paychex, payroll, and purchase orders for 80+ employees
- Compiled financial, accounting and auditing reports and tables for cash receipts, expenditures, accounts payable, receivables and profits and losses
Education
Bachelor of Arts - Psychology
City University of New York
Skills
- Detail-Oriented/Organized/Multitasker
- Budgeting, Forecasting & Invoicing
- Project Development & Lifecycle
- Contract Negotiations & Administration
- Travel Coordination & Meeting Planning
- Corporate & Personal Events Planning
- Expense Reporting & Payroll Processing
- Independent Thinker & Team Player
Timeline
Chief of Staff & Executive Assistant to President
CTLI
12.2022 - Current
Estate Manager & Executive/Personal Assistant to Principal
UHNW Foundation & Individual
10.2021 - 11.2022
Executive Assistant & Operations Project Manager
YouGov
11.2017 - 10.2021
Executive Assistant & Office Manager
Prophet Brand Strategy
11.2016 - 11.2017
Executive Assistant & HR Administrator
Strategic Contract Assignments:
05.2014 - 08.2016
Payroll Assistant & Project Manager
Bruster Corporation
06.2010 - 04.2014
Bachelor of Arts - Psychology
City University of New York
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