Samantha Ardery
Uniontown,PA
Summary
Self-motivated Virtual Assistant with strong organization and project management skills. Coordinating multiple, concurrent tasks efficiently and with attention to detail. Strong communication with all levels of workforce, from business executives to hourly workers.
Overview
3
3
years of professional experience
Work History
Founder & Virtual Assistant
Blue Collar Virtual LLC
Uniontown, PA
08.2023 - Current
- Organized and maintained project documents, drawings, and other related materials.
- Collaborated with contractors to ensure that customer requirements were met.
- Prepared subcontractor agreements and ensured they were signed prior to commencement of work.
- Coordinated with subcontractors to arrange delivery of materials and equipment on-site.
- Monitored contractor performance to ensure compliance with contract terms and conditions.
- Maintained daily logs of construction activities and reported any discrepancies or changes in the schedule immediately.
- Assisted in preparing change orders as needed for additional work or services requested by clients.
- Verified accuracy of invoices from vendors and subcontractors before submitting them for payment approval.
- Reviewed purchase orders for accuracy, including pricing, terms, quantities., before sending out to suppliers and vendors.
- Resolved issues between contractors and clients in a timely manner.
- Adhered to company policies regarding health and safety regulations while working onsite.
- Attended meetings with clients and contractors regarding progress updates of ongoing projects.
- Compiled data such as labor costs, material costs or estimated production timescales for jobs.
- Managed projects with large labor, equipment and material budgets.
- Adhered to budget, schedule and building codes to execute projects on time and maintain site safety.
- Established work, budgets and construction timelines to manage and plan projects.
- Assisted in management of project funds by creating detailed inventory of parts and materials.
- Organized and revised digital calendar to keep track of meetings and appointments with clients.
- Collaborated and coordinated with numerous contractual firms during design-bid-build projects.
- Drafted financial documentation to establish and avoid exceeding budgetary requirements.
- Delivered weekly status reports to project managers to create dialogue and trust with job partners.
- Filed necessary insurance documentation to provide completed operation coverage for jobsite activities.
- Coordinated with logistical companies to develop protocol for delivery of supplies and materials.
Office Administrator
Safeco Services Corporation
Dilliner, PA
05.2021 - 08.2023
- Coordinated and managed daily administrative operations of the office.
- Organized and maintained filing systems, including electronic databases and records.
- Maintained supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Assisted with budget preparation by providing data entry support into financial tracking system.
- Processed invoices on a timely basis according to established procedures.
- Prepared special reports by collecting, analyzing and summarizing information from various sources.
- Scheduled appointments for senior management team members using Outlook calendar system.
- Managed travel arrangements for employees including flight bookings, hotel reservations and car rental services.
- Reviewed employee time sheets for accuracy prior to submission for payroll processing.
- Organized monthly staff meetings ensuring agendas were distributed in advance.
- Processed financial documents, contracts, expense reports and invoices.
- Replenished office supplies, placing new orders for restocking to maintain inventory.
- Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.
- Filtered emails based on importance and escalated issues to leadership.
- Automated office operations by managing client correspondence and data communications.
- Used specialized accounting software to debit, credit and total accounts on computer spreadsheets and databases.
- Managed service agreements and purchase orders to drive budget performance and meet schedule requirements.
- Coordinated and directed organization's financial and budget activities to fund operations, maximize investments and increase efficiency.
- Produced thorough, accurate and timely reports of project activities.
- Recruited and trained new employees to meet job requirements.
- Created and managed budgets for travel, training and teambuilding activities.
- Analyzed business performance data and forecasted business results for upper management.
Virtual Assistant
Kept in Line LLC
, VA
10.2021 - 03.2023
- Organized and managed calendars, appointments, and travel arrangements for clients.
- Compiled data from various sources to create reports and presentations.
- Created invoices and tracked payments received from customers.
- Developed strategies to increase online visibility of client websites through SEO optimization techniques.
- Provided technical support to customers with software installation or troubleshooting issues.
- Designed templates for emails, newsletters, webpages. using HTML and CSS.
- Researched current trends in the industry and identified potential areas for improvement.
- Monitored social media accounts for comments or messages requiring attention.
- Updated website content with new products or services offered by the company.
- Analyzed customer feedback surveys to identify areas needing improvement in service delivery.
- Handled data entry tasks to help client spend more time on executive commitments.
- Created PowerPoint presentations to effectively communicate ideas.
- Screened emails and decluttered inbox by creating folders, labels and filters.
- Managed social media accounts to create content and respond to comments and messages, improving online business presence.
- Confirmed appointments and scheduled meetings to keep client on track, preventing double bookings and missed deadlines and appointments.
- Collected email addresses of potential leads to conduct cold outreach and grow contact list.
- Updated contact list and made changes to existing contacts to improve instant communication.
- Facilitated virtual meetings to help participants focus on content and offer technical support.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Responded to customer issues to provide immediate resolution and improve retention.
- Handled incoming calls and directed callers to appropriate department or employee.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Composed, edited and typed complex memos and reports with job-related software.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
Education
Human Services
Hopkinsville Community College
Hopkinsville, KYBachelors of Science in Accounting & Finance
Southern New Hampshire University
Hooksett, NHSkills
- Meeting Scheduling
- Expense Tracking
- Spreadsheet Management
- Calendar Management
- File Organization
- Database Maintenance
- Online Marketing
- Social Media Updating
- Document Preparation
- Electronic Records Management
- Data Entry
- Payroll Administration
- Office Administration
- Administrative Support
- Meeting planning
- Clerical Support
- Recordkeeping
- Correspondence Writing
- Expense Reporting
- Project Planning
- Appointment Coordination
- Check processing
- Customer Service
- Records Management
- Business Administration
- Inventory Management
- Scheduling
- Spreadsheet tracking
- Database Administration
- Invoice Processing
- Bookkeeping
- Records Management Systems
- Back office operations
- Problem-solving abilities
- Accounting Support
- Interpersonal Skills
- Issue response and resolution
- Memo preparation
- Administrative Procedures
- High Volume Phone Inquiries
- Team Collaboration
- Project Schedule Coordination
- Schedule Management
- Multitasking and Time Management
- Order Placement
- Inventory Systems
- New Business Development
- Clear Communication
Timeline
Founder & Virtual Assistant
Blue Collar Virtual LLC
08.2023 - Current
Virtual Assistant
Kept in Line LLC
10.2021 - 03.2023
Office Administrator
Safeco Services Corporation
05.2021 - 08.2023
Human Services
Hopkinsville Community College
Bachelors of Science in Accounting & Finance
Southern New Hampshire University
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