Summary
Overview
Work History
Education
Skills
References Available
Community Service
Certification
Timeline
Generic

Samantha Carlisle

Potwin,KS

Summary

Administrative Assistant with +9 years of experience in the Pipeline industry. Outgoing and detail-oriented, proficient at building and maintaining professional relationships. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Awarded Star Performer and a Cheers for Peers Award in 2023 for always going above and beyond what is asked.

Overview

19
19
years of professional experience
1
1
Certification

Work History

Operations Analyst

NuStar Energy
10.2019 - Current
  • Managed multiple projects simultaneously, delivering results within tight deadlines while maintaining high-quality standards.
  • Optimized operational efficiency by analyzing and streamlining processes.
  • Improved team productivity by implementing effective workflow strategies and time management techniques.
  • Created custom reports and visualizations to support decision-making processes.
  • Supported supervisor and associated team members to maintain system functionality.
  • Developed and updated tracking spreadsheets using Excel.
  • Tracking Aerial Patrol for 11 states and approximately 4500 miles of pipeline.
  • Maintain inventory, schedule deliveries, and budget additives for our products at 27 locations.
  • Strengthened communication between departments, facilitating seamless flow of information for faster decision-making processes.
  • Enter requisitions, and invoices using SAP.

Secretary

NuStar Energy
06.2018 - 10.2019
  • Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
  • Maintained daily report documents, memos and invoices.
  • Scheduled appointments and conducted follow-up calls to clients.
  • Maintained office supplies inventory by checking stock and ordering new supplies.
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
  • Utilized advanced software programs for data entry tasks that increased accuracy while minimizing errors.
  • Supported human resources initiatives by assisting with recruitment, onboarding, and employee evaluations.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.

Project Controller

Brand Energy Solutions
01.2016 - 06.2018
  • Weekly reconciliation of payroll for all onsite employees at Holly Frontier El Dorado
  • Attendance tracking
  • Job cost analysis
  • Creating purchase orders
  • KPI reporting to Holly Frontier
  • Onboarding new hires

Timekeeper/Payroll

Blackburn Maintenance
01.2014 - 01.2016
  • Weekly reconciliation of payroll for all onsite employees at Holly Frontier El Dorado
  • New Hire paperwork
  • Separation paperwork
  • Benefits specialist

Sales Representative

Graphics Concepts Inc/OCI
01.2012 - 01.2014
  • Quoting costs of graphic item purchases
  • Job surveying
  • Shipping job materials
  • Scheduling of jobs and paperwork completion

Account Specialist

Fastenal Company
01.2005 - 03.2012
  • Accounts payable and receivable
  • Front desk receptionist Maintenance of customer accounts
  • Reconciliation of stock and maintenance of vending machines

Education

Associate of Applied Science -

Butler Community College
El Dorado, KS
05.2007

Skills

  • Bookkeeping
  • Team Leadership & Collaboration
  • Inventory Software
  • Proficient in Microsoft (Word, Excel, PowerPoint, Access)
  • Data Reporting
  • Billing resolutions
  • Document Management
  • Recordkeeping abilities

References Available

True

Community Service

  • Potwin Lions Club – Vice President
  • Potwin Rec Board – Vice President
  • Potwin Watermelon Festival Committee- Vice President

Certification

SHRM-CP

Timeline

Operations Analyst

NuStar Energy
10.2019 - Current

Secretary

NuStar Energy
06.2018 - 10.2019

Project Controller

Brand Energy Solutions
01.2016 - 06.2018

Timekeeper/Payroll

Blackburn Maintenance
01.2014 - 01.2016

Sales Representative

Graphics Concepts Inc/OCI
01.2012 - 01.2014

Account Specialist

Fastenal Company
01.2005 - 03.2012

Associate of Applied Science -

Butler Community College

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Samantha Carlisle