Samantha Carmean

• Support board engagement by preparing materials for meetings, managing conference room logistics, leading site tours for guests, and ensuring clear communication between the CEO, Board of Directors, and Auxiliary Boards.
• Manage registration, seating logistics, and check-in operations at high-profile fundraising events for up to 1,200 attendees.
• Select and order premium donor recognition gifts for fundraising events, aligning with branding guidelines to enhance donor satisfaction and retention.
• Build and maintain comprehensive mailing lists, and coordinate post-event thank-you packages, strengthening donor engagement and follow-up stewardship.
• Represent the organization at community tabling and grant events, promoting our mission, engaging with stakeholders, and strengthening visibility among potential and current donors, partners, and volunteers.

Highlight: Led planning and execution of the annual All-Boards Meeting, coordinating logistics, communications, RSVPs, venue booking, catering, budget, and presentation materials for a successful convening of board, auxiliary, and advisory members.

• Provided administrative support for the development team and CEO, including calendar assistance, meeting preparation, handling mail, expense reporting, and procuring fundraising supplies
• Maintained accurate and up-to-date records in Raiser Edge, ensuring data integrity for over 1,500 donor profiles.
• Processed and acknowledged donations in a timely manner, including preparing customized thank-you letters and tax receipts to enhance donor relations.
• Generated customized mailing lists using Raiser’s Edge queries for fundraising events, campaigns, and the Annual Report.
• Ensured smooth operations of events by tracking RSVPs, preparing guest lists and name tags, and supporting day-of preparation, setup, and check-in.
• Distributed timely communications with the board, updated annual BOD manuals, and accurately recorded meeting minutes, ensuring alignment with governance best practices.

Highlight: Introduced and implemented the Givebutter silent auction platform for our annual fundraiser, streamlining bidding processes and increasing donor engagement, which contributed to a 20% boost in event revenue, and improved overall fundraising efficiency.