SAMANTHA G. WALLACE
New York,USA
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
11
11
years of professional experience
Work History
Executive Assistant/Advertising & Partnerships
NBCUniversal
New York, NY
03.2022 - Current
- Providing support to the SVP of Advertising & Partnerships, SVP of Ad Sales Digital Strategy, SVP of Ad Sales Strategy & Operations, SVP of Ad Sales Business Development & Strategy, and SVP of Data Science.
- Manage and coordinate complex calendars for 4-5 Senior Executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events (Providing assistance on various projects and activities for the 2024 Summer Olympics)
- Effectively and proactively foresees scheduling conflicts and resolves them.
- Prepares agendas, briefing materials and sends invitations for both in-person and virtual meetings.
- Manages complex travel itineraries for a diverse range of destinations - national and international.
- Optimizes team and cross-functional offsite logistics by liaising with hotels and vendors to plan seamless arrangements for lodging, catering, etc.
- Assists with onboarding new hire tasks.
- Displays professionalism in communication and coordination with internal and external clients, coworkers.
- Ability to handle special projects and ad hoc requests as needed, e.g. Also assisting with preparing presentations, org charts, spreadsheets, etc.
- Team player who operates in a fast-paced, team-oriented setting.
- Handles and coordinates confidential information with detail and due care.
- Prepares expense reports and processes departmental invoices, and coordinates payments with accounts payable departments.
- Liaises with internal staff at all levels (including the leadership team) on when required.
- Builds cross-functional relationships between departments and taking on additional duties as assigned..
Executive Assistant/Project Manager of Global Business Development
TAPESTRY, INC.
New York, USA
01.2020 - 03.2022
- Provided support to the VP of Real Estate and VP of Procurement- including heavy calendar management, coordinating travel (domestic and international), conferences, expenses, events, and projects.
- Prepared and maintained meeting documents, and followed up with takeaways after meetings/events.
- Prepared and delivered business development strategies to globally grow our business.
- Created presentations, mapping to explain long-term planning and strategy within the company.
- Lead the effective and efficient management of the office of the Business Development Real Estate team.
- Managed all logistics of meetings for these leaders, team members, and cross-functional partners, including organizing agendas and preparing materials.
- Developed relationships with internal administrative staff to facilitate meeting planning and scheduling.
- Acted as a liaison to handle requests from key executives, internal, and external partners.
- Partnered with finance to manage all monthly projections and accruals.
- Successfully synchronized executive schedules, logistical needs for travel, and meeting priorities to execute smooth operations.
- Maintained confidential records and files related to executive operations.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
Executive Assistant/PCR Entertainment Coordinator
ViacomCBS
New York, USA
01.2018 - 01.2020
- Planned and coordinated various programs and their activities, ensuring implementation of policies and practices.
- Maintained budget and tracked expenditures/transactions.
- Coordinated heavy calendar management, including noted meetings with Production, Legal, MML, Standards & Practices, Intellectual Property, and the marketing teams.
- Organized details of agendas, meetings, and itineraries for high-level executives.
- Possesses strong analytical and data storytelling skills, with attention to detail, accuracy, and strong problem-solving abilities.
- Knowledgeable of the suite of media data across multiple screens and platforms (TV, desktop, mobile, etc.)
- Created reports and presentations articulating the dynamics of Viacom (BET, VH1, Comedy Central, Paramount, Logo and Nickelodeon)
- Maintained strict confidentiality standards while remaining flexible and adaptable to the ever-changing demands of the job.
- Assisted in executing department events including booking meeting rooms, preparing materials, managing catering, completing ad hoc projects and specialties.
Executive Assistant/Entertainment Research Analyst
NBCUniversal
New York, USA
01.2014 - 01.2018
- Delivered executive administrative support to three SVPs of Strategic Insights & Research encompassing phone management, scheduling, travel coordination (domestic and International), expenses handling, weekly meeting facilitation, event organization, and conference logistics with tight timelines
- Provided additional administrative and organizational support to the entire Ad Sales Research Team for Linear/Digital Social platforms (about 35 people)
- Conducted research daily from social media, both digital and linear (Facebook, Snapchat, Twitter, Google, Instagram) on competitors and leading social news daily
- Possessed strong analytical and data storytelling skills, with attention to detail, accuracy, and strong problem-solving abilities.
- Created reports and presentations analyzing audience dynamics, compositions, and behaviors for Bravo, Oxygen, E!, and Universal Kids as well as competing networks and programs.
- Ability to exercise a high level of discretion in handling confidential and sensitive information.
- Coordinated heavy calendar management, including noted meetings with client partnerships, sales, pricing & planning, and the marketing teams.
Education
Bachelor of Science - Psychology and Business Administration
Pennsylvania State University
State College, PennsylvaniaSkills
- Microsoft Office Suite
- Google Suite
- Concur
- One Drive
- Share Drive
- Nielsen
- MRI
- ComScore
- Simmons
- Analytical and Problem Solving
- Oral and Written Communication
- Travel Logistics
- Presentation skills
- Client Relationships
- Decision Making
Timeline
Executive Assistant/Advertising & Partnerships
NBCUniversal
03.2022 - Current
Executive Assistant/Project Manager of Global Business Development
TAPESTRY, INC.
01.2020 - 03.2022
Executive Assistant/PCR Entertainment Coordinator
ViacomCBS
01.2018 - 01.2020
Executive Assistant/Entertainment Research Analyst
NBCUniversal
01.2014 - 01.2018
Bachelor of Science - Psychology and Business Administration
Pennsylvania State University