Samantha Jimenez
San Antonio,TX
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks, technical tasks, and offering staff support. A responsible, punctual and productive professional. Occupies a self-motivated work ethic to perform effectively in independent or team environments and offers several years of experience in administrative support and customer service. Highly efficient planning, problem-solving, and communication skills.
Overview
3
3
years of professional experience
Work History
Office Assistant
Martin, Disiere, Jefferson, And Wisdom LLP
08.2023 - Current
- Completed clerical tasks such as filing, copying, distributing mail, and answering phones in a friendly manor
- Maintained and updated office records, both digital and physical.
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
- Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
- Completed electronic filings, initiated billing statements, and managed firm administrative matters.
- Organized documents to manage paper and electronic filing systems of clients.
- Completed basic Technical Support tasks for in-office staff
- Created and printed legal documents for attorneys to review.
- Completed data entry of legal documents into electronic filing systems.
- Worked with outside vendors to coordinate purchasing of supplies and maintenance of office complex.
- Managed check requests, expense reimbursement requests, invoices and accounts payable and receivable information.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
Administrative Assistant
Palo Alto College
05.2022 - 08.2023
- Scheduled office meetings and appointments for program faculty.
- Assisted faculty and staff members with special tasks on a daily basis which included theatre technician duties and stage management.
- Managed phone and email correspondence, handled incoming and outgoing mail and faxes.
- Volunteered for special projects of varying degrees of complexity, including theatrical productions, and our annual TEDx Event.
- Created rehearsal schedules for Teatro Palo Alto and schedules for work studies under my supervision.
- Developed strategies to streamline and improve office procedures.
- Maintained positive relationships with students, faculty, alumni, and administration.
- Regularly met with students within the theatre program to confirm success and identify problem areas that needed improvement.
Health & Safety Officer (Lead)
Palo Alto College
04.2021 - 05.2022
- Developed and distributed health education materials to increase awareness and understanding.
- Maintained accurate and complete records to document program activities and outcomes.
- Promoted available resources and connected individuals with services.
- Conducted health screenings and assessments related to Covid-19 to evaluate community health needs.
- Collected and recorded information used for contact tracing and assisted in the contact tracing procedure.
- Created weekly work schedules for myself and employees I supervised.
- Conducted interviews for prospective HSO's.
- Was secondary point of contact to the Coordinator of College Risk Management.
- Kept track of all PPE inventory and managed the budget of PPE supplies needed on a month to month basis.
- Maintained positive relationships with students, faculty, alumni, and administration.
Education
Associate of Arts - Theatre & Psychology
Palo Alto College
San Antonio, TXSkills
- Interpersonal Communication
- Team Coordination & Leadership
- Problem Solving
- Time Management
- Policy & Procedure Adherence
- Writing
- Customer & Client Relations
- Critical Thinking
- Organizational Skills
- Office Administration
- Creative Collaboration
- Microsoft Office (Word/Excel/PowerPoint/Outlook/Access)
Timeline
Office Assistant
Martin, Disiere, Jefferson, And Wisdom LLP
08.2023 - Current
Administrative Assistant
Palo Alto College
05.2022 - 08.2023
Health & Safety Officer (Lead)
Palo Alto College
04.2021 - 05.2022
Associate of Arts - Theatre & Psychology
Palo Alto College
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