Samantha Maki
Grand Rapids,MN
Summary
Highly organized Administrative and Operations professional with 10+ years of business administration experience supporting multi-site operations, engineering teams, and project leaders. Adept at optimizing workflows, managing complex schedules, improving documentation systems, and developing data-driven reports and dashboards. Currently completing a B.A.S. in Project Management with an Operations Management emphasis (Graduating Fall 2026), bringing a strong blend of administrative excellence, analytical capability, and emerging project management expertise.
Overview
16
16
years of professional experience
Work History
Administrative Coordinator
Minnesota Power
01.2023 - 01.2025
- Managed executive calendars, scheduling appointments, and coordinating meetings.
- Organized and maintained digital and physical filing systems, ensuring easy retrieval of documents.
- Facilitated communication between departments, disseminating information and ensuring timely responses.
- Assisted in the preparation of reports, presentations, and other documentation as required.
- Conducted research and compiled data for various projects and presentations.
- Assisted in processing payroll on a bi-weekly basis, accurately inputting timekeeping data and wage adjustments into the payroll system.
- P-Project file management and assistance in creating new filing hierarchy for engineers.
- Developed and maintained Excel-based reporting templates and dashboards to track and visualize key metrics and performance indicators.
- Supporting multiple facilities within the Generation fleet.
Branch Administrator
Airgas
06.2015 - 04.2021
- Managed day-to-day administrative operations of the branch, including coordinating office activities, managing schedules, and handling correspondence.
- Coordinated inventory control activities, including monitoring stock levels, conducting audits, and ordering supplies as needed to support branch operations.
- Acted as a liaison between branch staff and corporate headquarters, facilitating communication and ensuring alignment with company policies and procedures.
- Provided administrative support to branch managers and staff, including preparing reports, scheduling meetings, and handling customer inquiries.
- Managed customer inquiries and requests, providing information and assistance in a courteous and professional manner.
- Analyzed credit data and documentation to identify discrepancies and resolve issues promptly, minimizing financial risks and improving customer satisfaction.
- Contributed to process improvement initiatives to streamline credit processing workflows and enhance operational efficiency.
Construction Assistant
Absolute Construction
05.2009 - 04.2012
- Assisted in project coordination tasks, including scheduling deliveries, coordinating subcontractors, and tracking project progress.
- Prepared construction sites for work by clearing debris, setting up barriers, and ensuring safety protocols were followed.
- Managed inventory of construction materials and supplies, tracking usage and replenishing stock as needed.
- Collaborated with construction teams to troubleshoot issues and implement solutions to keep projects on track.
- Assisted with the installation of framing, roofing, siding, and other construction components.
- Assisted construction supervisors and foremen with project-specific tasks as needed.
- Followed all safety protocols and procedures to prevent accidents and injuries on the job site.
Education
Bachelor of Science - Project Management with an Operations Management Emphasis
Bemidji State University
Bemidji, MN12-2026
Associate of Applied Science - Business Administration
Hibbing Community College
Hibbing, MN05.2015
Skills
- Database Management
- Strong interpersonal communication skills
- Data Analysis
- Excellent time management skills
- Software Proficiency (eg, SAP, Maximo)
- Inventory Control
- Problem-Solving and Troubleshooting
- Technical Proficiency (Microsoft Excel, Visio, Power BI, etc)
- Dashboard Development
- Database Querying (Oracle)
- System Reporting
- Proficiency in all Microsoft Programs
- Invoice Processing
- Confidentiality and Data Protection
- Fast Learner
- Budget Reporting
- Payroll Processing
- Project file management
- Operations management
- Inventory control
- Safety compliance
- Team leadership
- Project scheduling/Tracking
Timeline
Administrative Coordinator
Minnesota Power
01.2023 - 01.2025
Branch Administrator
Airgas
06.2015 - 04.2021
Construction Assistant
Absolute Construction
05.2009 - 04.2012
Bachelor of Science - Project Management with an Operations Management Emphasis
Bemidji State University
Associate of Applied Science - Business Administration
Hibbing Community College