Samantha Olson
Grand Forks,ND
Summary
Methodical financial professional well-versed in tracking expenditures and coordinating budgeting activities. Highly analytical and disciplined with an exacting and well-organized nature. Expertise in Excel and SAP.
Overview
9
9
years of professional experience
Work History
Senior Budget Analyst
Energy and Environmental Research Center
Grand Forks, ND
10.2020 - Current
- Develop budgets totaling $205 million according to CFR-200 guidelines for submission to government agencies and commercial partners
- Supervise team of budget analysts that developed over $680 million in proposals at present
- Review monthly operations to assess compliance with budgets and determine necessary adjustments for future plans
- Manage daily expenditures on over 100 funded projects totaling $32 million
- Partner with technical team to produce monthly, quarterly, and annual financial reports for projects in progress in accordance with multiple government agency requirements and commercial partner requests
- Develop and implement strategic spend plans and forecasting tools for use by project managers
- Advise and develop resource management system for more efficient financial reporting
- Check key performance indicator reports for accuracy and completeness
- Develop and distribute weekly forecasting tools for upper management review
- Manage change in process and procedures for proposal development as requirements change within different agencies
- Monitor expenditures to mitigate risk of overages
- Monitor and report budgetary discrepancies to senior management to maximize reporting efficiency and finalized spending plans
- Chair Social Cause Committee to drive engagement, community, and charity within organization and raise more than $5,000 through fund raising activities
Maintenance Planning and Scheduling Supervisor
JR Simplot Company
Grand Forks, ND
01.2019 - 10.2020
- Analyze and approve expenditures and transactions to manage daily, weekly, monthly, and annual activities with maintenance group totaling $13.6 million annually
- Facilitate development and review of annual budget to meet all individual maintenance departments planned needs and incidental needs to ensure effective use of corporate funding of work without capital investment
- Work as change agent to develop and implement migration from J.D. Edwards to SAP for inventory control, accounting, work order production software
- Input data in J.D. Edwards to create updated status reports for quick reference of project progress and deadlines
- Drive maintenance department efficiencies by identifying operating improvements and analyzing cost saving opportunities
- Develop strong working relationships with production and engineering team through effective scheduling and communication skills to plan and coordinate production schedules
- Produce and audit cost reports for accuracy and financial recording
- Design, produce, and maintain Power BI KPI dashboards for tracking downtime and maintenance related activities
- Address internal supply problems head-on and developed creative solutions to prevent delays and missed targets
- Maintain and improve macro loaded excel based scheduling tool to produce industry standard activity scheduling and tracking
- Reduce obsolete inventory monthly by $5,000 or more through routine analysis and efficiency improvements
- Audit and organize enterprise resource planning (ERP) records for reconciliation against plant downtime, job costs, and capital project development
- Implement and follow safety protocols within project planning to minimize safety incidents and improve injury related costs
- Train and supervise up to 65 employees on cost saving efforts, safety initiatives, and ERP system use to optimize success of maintenance department
- Review work completion and proposals to meet plant strategic efforts
- Follow root cause corrective action procedures to find and initiate new signals for maintenance work to be performed
- Manage and review change processes and best practices to ensure efficiencies are realized
- Complete New Leadership Development and Green Belt Lean Six Sigma Training
Maintenance Planner and Scheduler
JR Simplot Company
Grand Forks, ND
10.2016 - 01.2019
- Review assets and their required maintenance timelines and plan within budgetary needs and proper scope of work
- Communicate and coordinate production and planning with suppliers or contractors as necessary to optimize task management during downtimes
- Work with supervisors and team members to understand supply needs and bring levels within desired tolerances.
- Minimize plant downtime due to worn machines and failures from analysis and prioritization
- Strategically plan anticipated major downtimes top-down through internal customers and coordinate outside contractors
- Analyze downtime and manpower used for efficiency within maintenance department and bring utilization of time from 30% preventative maintenance focused to 63% over course of 6 months
- Compose capital project cost analysis and recommendations for location and company review
- Train, implement, and drive forward changes within department to meet new planning and scheduling needs
Accounting Assistant
JR Simplot Company
Grand Forks, ND
06.2014 - 10.2016
- Supervise procurement, receiving, and issuing of inventory while maintaining proper documentation and controls on stocked inventory
- Process payments and documents such as invoices, journal vouchers, employee reimbursements and statements
- Maintain clean and organized files by keeping accounts payable records up-to-date
- Purchase, schedule, and forecast maintenance parts for optimal plant operation
- Research and procure Capital Project purchases based on RFP's and Master Service Agreements and within Government regulations such as: permit requirements, EPA reporting, and chemical controls
- Apply proper codes to invoices, files and receipts to keep records organized and easily searchable
- Manage vendor agreements and supplier profiles based on project scope and management team needs
- Use accounting software to prepare weekly and monthly financial reports
- Create requisition procedure and training for continual development and use
- Monitor status of accounts receivable and payable to facilitate prompt processing
- Communicate and provide high standard of customer service for vendors and internal stockroom users
- Develop process for choosing stock, non-stock, and equipment purchases loaded into J.D Edwards program for accounting activities including requisitions, work order management, and cost tracking reducing time commitment to those activities by 20%
- Control and minimize excessive inventory through identification of obsolete items totaling $200,000
- Complete Manager Essentials and Diversity in Workplace training
Education
Masters of Business Administration - Organizational Change And ERP Management
North Dakota State University
12.2017
Bachelor of Arts - Business Administration, Management, International Business
University of North Dakota
12.2012
Lean Six Sigma Green Belt Training -
Juran Global Institute,
03.2019
Certificate in Export Management -
ND Trade Office
Bismarck, ND11.2010
Skills
- Active Listening
- Regulatory Requirements
- Fiscal Management
- Organizational Management Principles
- Grant Submissions and Coordination
- Accounting Assistance
- Coordinating Records
- Quarterly Forecasting
- GAAP Understanding
- Budgetary Reviews
- Budget Forecasting
- Evaluating Capital Projects
Additional Information
Acting Board member of Arts for Vets organization as well as current Treasurer. Helping the organization towards achieving their 501c3 status.
Timeline
Senior Budget Analyst
Energy and Environmental Research Center
10.2020 - Current
Maintenance Planning and Scheduling Supervisor
JR Simplot Company
01.2019 - 10.2020
Maintenance Planner and Scheduler
JR Simplot Company
10.2016 - 01.2019
Accounting Assistant
JR Simplot Company
06.2014 - 10.2016
Masters of Business Administration - Organizational Change And ERP Management
North Dakota State University
Bachelor of Arts - Business Administration, Management, International Business
University of North Dakota
Lean Six Sigma Green Belt Training -
Juran Global Institute,
Certificate in Export Management -
ND Trade Office
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