Sana Khatana
New York
Summary
Professional administrative professional with track record in supporting executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Exome Asset Management
11.2024 - Current
- Enhanced executive efficiency by managing and prioritizing the President's daily schedule, appointments, and travel arrangements.
- Handle confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Process travel expenses and reimbursements for executive team and senior management.
- Screen calls and emails and responded accordingly to support executive correspondence.
- Serve as a trusted liaison between the President''s office and internal departments, facilitating efficient collaboration on projects and initiatives.
- Maintain an up-to-date investor database, ensuring accurate contact information for efficient communication distribution.
- Coordinate company events, fostering team building and boosting overall morale.
- Office Coordinator: Manage supplies and inventory, ensure timely restocking and maintain adequate stock levels.
Showroom Coordinator
Stickley Audi & Co, NY
11.2021 - 02.2024
- Enhanced customer satisfaction by providing personalized assistance in product selection and design consultation.
- Fostered a positive work environment by effectively communicating with colleagues across various departments.
- Ensured accurate documentation of client orders which led to fewer discrepancies in fulfillment process.
- Streamlined showroom operations by implementing efficient scheduling and appointment systems.
- Maintained an organized and visually appealing showroom, showcasing the latest products and trends.
- Managed daily administrative tasks such as order processing, invoice generation, and payment collection for smooth business operations.
- Conducted regular inventory assessments to optimize stock levels and minimize loss due to theft or damage.
- Provided exceptional customer service by promptly addressing concerns, resolving issues, and building rapport with clients.
- Provided prompt, courteous service to every individual entering showroom.
- Supervised inventory and placed orders to replenish low running supplies.
- Marked-down clearance items and relocated merchandise to proper store areas.
Set Designer
Sapphire Retail Limited
01.2018 - 03.2019
- Senior Officer, Creative Marketing Department. Overseeing brand shoots: including initial concept and location selection, to location, set designing and shoot execution.
- Experimented with innovative materials and techniques to achieve desired visual effects while staying within budgetary limitations.
- Collaborated with directors to create cohesive visual concepts, resulting in successful set presentations.
- Developed detailed design plans, elevations, and renderings for timely construction of sets.
- Supervised set construction teams, ensuring adherence to design specifications and maintaining safety standards throughout the process.
- Designed custom props as needed to enhance the overall look of productions and support character development.
- Implemented creative solutions for challenging spaces, optimizing available resources and maximizing visual impact.
Interior Designer
Zamana Interiors
09.2017 - 01.2018
- Oversaw complete interior and furniture projects; creating, managing and implementing every step of client projects- from design, sourcing products and materials, communicating with vendors and contractors, creating mood and design boards, problem solving and design installations, to final execution.
Creative Associate
Jalal Salahuddin Bespoke Events
09.2017 - 11.2017
- Worked alongside the design and production team, to aid projects and presentations.
- Before being promoted to project head at Zamana Interiors
Education
Bachelor - Furniture Design & Manufacture
Pakistan Institute of Fashion & Design
01.2017
Summer Course - undefined
Marquetry Workshop at Ecole Boulle, Paris
01.2016
A-levels - undefined
Lahore Grammar School, Lahore
01.2013
O-levels - undefined
Lahore Grammar School, Lahore
01.2011
Skills
- Executive & Administrative support
- Schedule & calendar planning
- Office Administration
- Prioritizing tasks to meet tight deadlines
- Strong technical ability and team working
- Information confidentiality
- Meticulous attention to detail
- File organization
- Phone etiquette & Expense reporting
- Microsoft Office
Timeline
Executive Assistant
Exome Asset Management
11.2024 - Current
Showroom Coordinator
Stickley Audi & Co, NY
11.2021 - 02.2024
Set Designer
Sapphire Retail Limited
01.2018 - 03.2019
Interior Designer
Zamana Interiors
09.2017 - 01.2018
Creative Associate
Jalal Salahuddin Bespoke Events
09.2017 - 11.2017
Summer Course - undefined
Marquetry Workshop at Ecole Boulle, Paris
A-levels - undefined
Lahore Grammar School, Lahore
O-levels - undefined
Lahore Grammar School, Lahore
Bachelor - Furniture Design & Manufacture
Pakistan Institute of Fashion & Design
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