SANDRA AGUILAR-GONZALEZ
Salem,OR
Summary
Driven Legal Assistant with 14 years of experience in civil law and 2 years in criminal law. Highly skilled at multitasking and prioritizing tasks to complete projects on time and determine appropriate courses of action. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
19
19
years of professional experience
Work History
Legal Assistant
State Of Oregon DOJ Criminal Justice Division
06.2020 - Current
- Work alongside with four assistant attorney generals and six special agents on criminal cases
- Manage busy caseload in fast-paced environment
- Schedule court appearances and meetings for busy attorneys
- Assist attorneys in trial preparations, drafting of pleadings, organizing case records, exhibits and trial binders
- Assist special agents with criminal investigations including compiling and organizing financial records, police records, and confidential information
- Independently draft and prepare pleadings related to cases
- Use of Software programs (Word, Outlook, Excel, and Alfresco)
- Complete electronic court filing documents with court on behalf of attorney
- Make notes for deadlines and other important dates
- Efficiently review and process discovery requests
- Entered new cases into CJ's database
- Update case information and case notations into CJ's database
- Developed positive working relationship with courts, state agencies, law enforcement members and attorneys
- Screened telephone calls and forwarded to appropriate staff
- Do travel reservations and process travel reimbursements for attorneys and agents
- Managed records of financial, sex abuse and murder cases, observing confidentiality and extreme discretion
Legal Secretary
State Of Oregon DOJ Civil Enforcement Division
07.2012 - 08.2019
- Managed and worked alongside two assistant attorney generals in child support cases
- Scheduled court appearances and arranged appointments for attorneys
- Organized files for court proceedings
- Filed documents with courts on behalf of attorney
- Screened telephone calls and forwarded to appropriate attorney
- Independently prepared and e-filed various pleadings
- Answered basic guidelines questions for Spanish speaking parties
- Communicated professionally with parties, colleagues state agencies, verbally and in writing
- Handled confidential and sensitive information following FTI (Federal Tax Information) guidelines
- Entered new cases into Child Support database
- Arranged for delivery of physical cases to child support Office
Legal secretary
State Of Oregon DOJ Child Advocacy Section
08.2007 - 07.2012
- Worked alongside with seven attorneys and fellow legal secretaries on complex cases and legal processes
- Scheduled and coordinated court appearances and meetings for busy attorneys
- Managed around 300 litigation complex cases in a fast-paced environment
- Entered new cases into DOJ's database
- Conducted detailed case intakes and entered information into DOJ's database.
- Open and closed physical files
- Acted as liaison person between court judges, court staff, state agencies and third parties
- Independently prepared and filed pleadings in court
- Used of software programs, Microsoft Word, Outlook, Matter Management
- Efficiently entered case notations and narratives for cases
- Handled highly sensitive and confidential information
- Assisted in interviewing Spanish speaking witnesses to testify at court hearings
- Assisted paralegal with trial preparations, organizing exhibits, trial binders and making copies of exhibits
- Directed and coordinated service of summons and petitions with Sheriff's office and legal professionals adhering to service guidelines
- Independently researched on open sources in order to find absent parent
- Independently coordinated quarterly meetings with attorneys and caseworkers to review cases
- Efficiently answered routine questions and guidelines to parties
Office specialist
State Of Oregon DOJ Civil Enforcement Division
04.2005 - 08.2007
- Main point of contact for opening and closing litigation cases for three offices
- Provided support to more than 10 assistant attorney generals with questions about cases
- Assisted Attorney-In-Charge with case statistics reports for legislators, including entering case information into graphs
- Scheduled first appearance hearings for attorneys and scheduled monthly meetings for Attorney-In-Charge
- Assisted Attorney-In-Charge in setting up trainings and conferences as needed
- Prepared necessary documents and gathered files for attorneys to take to hearings
- Gathered case information from DHS caseworkers and compiled information from open sources
- Efficiently enter case detail information into DOJ's database
- Prepared and requested RAP Sheets and CHC reports from Oregon State Police
- Used of Software programs, Word, Excel, and Outlook
- Drafted letters and petitions
- Participated and implemented in an improved software program in which helped scanned closed physical files
- Properly scanned large amounts of physical files and upload them to Matter Management to be viewed electronically
- Kept archived warehouse organized, updated and tracked closed cases
- Responded to inquiries from callers seeking information
Education
Business Technology Certificate -
Chemeketa Community College
Salem, OR06.2005
Skills
- Legal Compliance
- Legal Document Preparation
- Trial Proceedings
- Litigation Support
- MS Office Proficiency
- Prepare Exhibits
- Exceptional Communication Skills
- Confidentiality Understanding
- Court Document Filing
- Administrative Support
- Client Service and Support
Languages
Spanish
Native or Bilingual
Timeline
Legal Assistant
State Of Oregon DOJ Criminal Justice Division
06.2020 - Current
Legal Secretary
State Of Oregon DOJ Civil Enforcement Division
07.2012 - 08.2019
Legal secretary
State Of Oregon DOJ Child Advocacy Section
08.2007 - 07.2012
Office specialist
State Of Oregon DOJ Civil Enforcement Division
04.2005 - 08.2007
Business Technology Certificate -
Chemeketa Community College
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