Sandra Amezquita
Leander,Texas
Summary
Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability and exceptional interpersonal skills.
Overview
29
29
years of professional experience
Work History
Administrative Project Manager (Adm Tecn. IV)
Health Human Services Commission (DARS)
Austin, TX
04.2014 - 09.2014
- Assistant to the Manager for the Deputy Commissioner for DARS.
- Assistant to the Deputy Commissioner when needed.
- Scheduled and coordinated meetings with Managers and Deputy Commissioner for DARS.
- Monitored project budgets and tracked expenses.
- Managed multiple tasks while meeting tight deadlines.
- Performed research related to the assigned projects.
- Coordinated travel arrangements for office personnel.
- Prepared meeting agendas, attended meetings.
- Collaborated with cross-functional teams to develop strategies for completing projects.
- Managed performance reviews, and reviewed salary negotiations for DARS employees.
- Reviewed and processed vouchers for payment accuracy and compliance with applicable laws, regulations, and policies.
- Organized and maintained filing systems for documents, records, and other materials.
- Answered phones and routed calls to appropriate personnel.
- Provided customer service to clients via phone or email.
- Managed office calendars for multiple staff members.
- Operated photocopiers and scanners, facsimile machines and personal computers.
Administrative Assistant III
Health Human Services Commission (DARS)
Austin, TX
11.2012 - 05.2013
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Composed letters, memos, reports, emails, and other written correspondence as required by management staff.
- Processed invoices for payment using accounting software applications.
- Performed data entry from paper documents, emails, and other sources into computer systems.
- Operated various office equipment such as scanners, printers. when required.
Outside Counsel Contract Coordinator/Billing Coordinator
Office of the Attorney General of Texas
Austin, TX
06.1985 - 06.2011
- Maintained a database of all Outside Counsel Contracts and Outside Counsel Contract billing invoices.
- Review incoming Outside Counsel Contracts from State Agencies and Universities.
- Process and audit Outside Counsel Contract invoices to comply with payment guidelines.
- Draft letters, memos, to the Attorney General for the approval of outside counsel contracts.
- Processed amendments to existing contracts.
- Developed contract templates for Outside Counsel Contracts and Outside Counsel Contract Billing.
- Provide updates on status of contract processes to Attorney General, State Agencies and State Universities.
- Maintained up-to-date knowledge of all applicable laws related to Outside Counsel Contracts.
- Worked with team members to identify and develop improvements to Outside Counsel Contracts and Outside Counsel Contract billing invoice process.
- Answered customer questions to maintain high satisfaction levels with state agencies and state universities.
- Enter approved Outside Counsel Invoices to the Texas Comptroller System and release payments to State Agencies.
- Developed strong professional rapport with vendors and state agencies and state universities.
- Collaborated with other teams on creating the Outside Counsel Contract and Outside Counsel Billing database.
- Review and processed approximately 600 incoming contracts on a yearly basis for renewals, and approved over 2.5 million in outside counsel billing invoices.
- Processed Grant Contracts for Attorney General approval.
- Assisted the Attorney General in auditing and reviewing billing invoices for contingency fee agreements for the Office of the Attorney General.
- Prepared documents such as reports, agendas, letters,and memos.
- Process invoices for procurement contracts.
- Received, sorted and distributed incoming mail.
- Provided general administrative support to legal staff.
- Operated photocopiers and scanners, facsimile machines and personal computers.
Education
High School Diploma -
William B Travis High School
Austin, TX05-1978
Skills
- Communication skills
- Organizational skills
- Contract oversight
- Contract Administration
- Administrative Support
- Customer service skills
- Leadership skills
- Problem solving skills
- Computer skills
- Adaptability skills
- Teamwork
- Work ethic
- Attention to detail
Languages
Spanish
Professional
References
References available upon request.
Timeline
Administrative Project Manager (Adm Tecn. IV)
Health Human Services Commission (DARS)
04.2014 - 09.2014
Administrative Assistant III
Health Human Services Commission (DARS)
11.2012 - 05.2013
Outside Counsel Contract Coordinator/Billing Coordinator
Office of the Attorney General of Texas
06.1985 - 06.2011
High School Diploma -
William B Travis High School
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