Sandra Amick

• Prepared for audits by handling the SEFA, recognizing grant revenue, performing variance analysis, documenting processes and internal controls, drafting confirmation letters, and submitting all auditor requested schedules and reports.
• Managed accounts payable and receivable, performed bank reconciliations, and recorded journal entries.
• Drafted offer letters and responded to candidate inquiries, supporting HR operations.
• Nonprofit

• Responsible for general ledger reconciliations and journal entries and prepared regulatory reporting related to grants, debt, leases, investments, and other assigned balance sheet items.
• Oversee grant management by ensuring operational departments follow established policies and procedures. Support departments with required reporting and program audits.
• Implement SBITA in DebtBook, maintain records, and ensure compliance with GASB 96 requirements.
• Prepare audit schedules including SEFA for the single audit and assist with the preparation of the ACFR, by reviewing statistics, tables and drafting sections of the MD&A.

• Researched historical documents and corrected amortization schedules and debt balances within the General Ledger.
• Completed various balance sheet reconciliations as assigned. Including calculating the allocation of investment income across multiple funds.
• Implemented City debt instruments into DebtBook, enhancing tracking of amortization schedules and payment due dates.
• Assisted in audit preparation and documentation.

• Bank Reconciliations
• Complex accounts receivable payment applications requiring calculating insurance premium and associated commissions for biweekly payments to insurance companies.
• Medical & Dental Insurance 3rd party admin.

• Prepared complicated month-end and quarter-end accruals
• Assisted with the search for unrecorded liabilities (SURL)
• Receive and route invoices for approval. Entered 2-way, 3-way and 4-way match invoices.
• Manufacturing

• Worked in partnership with Contra Costa County and local municipalities to restructure contractual budgets and implement one-time funding measures in response to Covid-19.
• Prepared and submitted monthly and quarterly grant demands to County and City agencies. Developed excel worksheets and documented procedures to enhance accuracy and efficiency in grant submissions. Trained staff on the new spreadsheets and processes.
• Reviewed and revised the QuickBooks chart of accounts, customer job list, and memorized transactions to simplify data entry and enhance tracking of restricted and unrestricted funds. Provided training for all finance staff on recording and processing transactions, generating reports, and locating transactions within QuickBooks.
• Accounts payable processing and month-end reconciliations, as well as general ledger analysis, as required.
• Nonprofit

• Completed complex payroll and operating bank reconciliations for four subsidiaries for 18 months
• Reconciled accrued garnishments, construction in progress, employee advances, staff and craft vacation accruals. Discovered system setup error in craft vacation accrual matching, worked with ERP team and payroll to resolve.
• Personal Property Tax returns for various States and Counties
• Intercompany transactions and reconciliations
• Construction

• Set up company in QuickBooks and later integrated with ConnectWise for project timekeeping and service invoicing. Reviewed contracts and created agreements in ConnectWise for contract invoices and revenue recognition. Established accounting processes and internal controls.
• Managed all accounting functions, including AR, AP, payroll, GL reconciliations, capital assets, project accounting, sales commission calculations, complex owner compensation calculations, and financial statement preparation. Presented monthly financial statements to the management team.
• Managed insurance policies and banking relationships
• Prepared all regulatory reporting including sales & property tax, business licenses, censuses, 1099s, bank compliance documents and secretary of state filings
• Established a subsidiary company and helped to secure funding to purchase a building, and managed all accounting for the subsidiary with 3 tenants and all intercompany transactions
• Supported the acquisition of three companies and integrated their vendors and clients into our systems providing minimal disruption
• Assisted with payroll, HR and facilities roles as required
• IT Managed Service Provider

• Provided full-cycle accounting services and regulatory compliance reporting to clients in the following industries: Information Technology, ERP system implementation, Marketing & Advertising, Photography, Software Development, Manufacturing and Municipal telephone services consulting
• Accounting & Consulting

Controller

• Full responsibility for month-end close through financial statement preparation. Presented financial statements to the management team.

• Acting CFO for five months
• Coordinated annual audit as well as sales tax returns

Accounting Manager

• Accounting lead in the implementation of Epicor ERP system integrated with Niku project accounting.

• Managed a team of 8 including, accounts payable, accounts receivable and payroll.
• Define accounting processes, set up internal controls
• Correct timing error in revenue recognition, which increased revenue by $1,000,000 for the year 2000.
• Defined and documented accounting processes, and established internal controls

Managed a team of 8 including accounts payable, accounts receivable, and payroll.

Defined accounting processes, set up internal controls.

Assist CFO in preparation of financial statements including reconciling/reviewing all balance sheet accounts, WIP, revenue recognition, accruals, depreciation and amortization.

Manager of Finance and Administration

• All Accounting Manager duties
• Company wide budget preparation and variance reporting
• Implementation of Oracle from Epicor Platinum

Accounting Manager

• Prepare monthly financial statements and analyze and interpret financial information for management committee.
• Supervise AP, AR and job costing functions
• Prepare general ledger reconciliations and month-end and year-end close
• Process semimonthly payroll checks using Ceridian payroll services
• Cash management and forecasts
• Coordinate annual audit and tax return preparation
• Regulatory compliance: prepared sales tax, property tax and managed payroll audits.
• Administered all personnel benefits.

Accounts Receivable

• Monthly invoicing based on job cost % to complete or milestone invoices for software implementation services and maintenance.
• Responsible for job cost revenue recognition according to contractual specifications and GAAP
• Monthly preparation of complex royalty reports

Accounts Payable

• Company wide budget preparation and variance reports
• Code and process invoices
• Processed domestic and international travel expense reports
• Prepared 1099s