Sandra Ceja
San Jose,CA
Summary
Dynamic and results-driven immigration specialist with extensive experience in business immigration case strategy, client engagement, and process optimization. Proven ability to lead high-volume immigration projects, streamline workflows, and mentor junior professionals. Expertise in managing complex corporate immigration cases for Fortune 500 clients, including NVIDIA, Gilead Sciences, Samsung, Keysight, ARM Inc., and Kite Pharmaceuticals. Adept at developing innovative case tracking systems, creating legal documentation templates, and ensuring compliance with corporate immigration policies. Recognized for excellence in legal writing, process improvement, and strategic problem-solving.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Senior Business Immigration Analyst
Fragomen Del Rey, Bernsen & Loewy, LLP
San Jose, CA
02.2022 - Current
- Led high-volume immigration case management, overseeing complex filings for multinational corporate clients while ensuring compliance with U.S. and global regulations.
- Designed and implemented process improvements, including case tracking systems, standardized templates, and workflow automation, increasing efficiency and reducing errors.
- Managed strategic client relationships, collaborating directly with the immigration teams at NVIDIA, Gilead Sciences, Samsung, and other high-profile clients to align immigration strategies with business needs.
- Spearheaded training initiatives for new hires and junior analysts, equipping them with expertise in case management, legal research, and compliance strategies.
- Developed and optimized documentation workflows, introducing efficiency-driven solutions that improved turnaround times for visa processing and case filings.
- Led complex immigration case analysis, strategizing solutions for high-stakes petitions, including those involving Artificial Intelligence (AI) engineers and Graphics Processing Units (GPUs).
- Recognized for outstanding legal writing and documentation, frequently entrusted with high-priority government submissions and client communications.
- Established long-term process improvements, including new legal templates and tracking systems, that continue to enhance operational efficiency across teams.
Client Intake Specialist & Contract Drafting
The Matian Firm, APC
San Jose, CA
08.2021 - 02.2022
- Negotiated contract terms, identified potential risks, and proposed amendments to strengthen legal protections.
- Liaised with clients, attorneys, and external stakeholders to facilitate the execution of agreements and resolve contract-related issues.
- Managed high-volume client intake operations, serving as the first point of contact for prospective clients in immigration and criminal law cases.
- Led intake assessments, screening potential client calls, evaluating eligibility, and ensuring high-quality case documentation before attorney consultations.
- Developed and implemented structured intake procedures, reducing case processing times and increasing accuracy in client data collection.
- Drafted, executed, and managed contractual agreements, ensuring compliance with legal standards and safeguarding firm and client interests.
- Reviewed financial and billing aspects of contracts, ensuring proper fee structures, invoicing accuracy, and compliance with the firm’s financial policies.
- Collaborated directly with attorneys and clients to streamline case onboarding, monitor inquiries, and track case statuses using internal reporting systems.
- Maintained legal databases and client logs, ensuring all case-related documentation was properly recorded and easily accessible for attorneys.
Business Administration & Finance Coordinator
JC Income Tax
Morgan Hill, CA
06.2019 - 07.2021
- Designed and implemented financial tracking logs, data organizers, and standardized filing systems to optimize business operations.
- Assisted in tax document preparation, compliance reviews, and financial planning for individual and corporate clients.
- Supervised administrative staff and streamlined onboarding procedures, improving internal team efficiency.
- Managed highly confidential financial and legal documents, ensuring accuracy and compliance with regulatory standards.
- Developed operational workflow templates still in use today to enhance business efficiency and client service.
- Provided Notary Public services, verifying identities, witnessing document signings, and ensuring the proper execution of legal agreements in compliance with California notary laws.
Education
Bachelor of Science - Criminal Justice
California State University – East Bay
05.2022
Websites
Certification
Licensed Notary Public, State of California, Santa Clara County, 2023-08-01, 2027-08-01
Timeline
Senior Business Immigration Analyst
Fragomen Del Rey, Bernsen & Loewy, LLP
02.2022 - Current
Client Intake Specialist & Contract Drafting
The Matian Firm, APC
08.2021 - 02.2022
Business Administration & Finance Coordinator
JC Income Tax
06.2019 - 07.2021
Bachelor of Science - Criminal Justice
California State University – East Bay
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