Summary
Overview
Work History
Education
Skills
Timeline
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Sandra Chrobak

Albertville,MN

Summary

Skilled Special Services Coordinator seeking an office position to execute my purchasing and customer service skills, and assist staff and students in a school office setting. Background in managing and coordinating support services to staff and families. Possess a deep understanding of student confidentiality and regulatory compliance that may be required in this office environment.

Overview

20
20
years of professional experience

Work History

Special Services Coordinator

Independent School District 885
Albertville, MN
04.2019 - Current
  • Coordinates and assists with special education funding involving UFARS, EDRS, and SEDRA: works with the Finance Office and the Director of Special Services to ensure EDRS, SEDRA budgets are accurate and submitted on a timely basis throughout the year, which includes state and federal budgets. Assists with special education purchasing requirements (state and federal budgets). Records and maintains district-wide special education-funded equipment inventory in accordance with MDE compliance guidelines.
  • Implemented and maintained an equipment inventory system with unique identifiers, maintaining compliance with the MN Dept. of Education for special education funded equipment.
  • Designed a special education requisition order form aligned with the MN Dept. of Education's Special Ed Fund Purchasing Guidelines, facilitating district compliance with MDE's purchasing standards.
  • Process order requests using the Skyward Requisition Order entry (Purchase Order) system, or my district-issued P Card, for the following types of purchases: district-wide special education staff, special ed-funded equipment, and special ed online subscription curriculum. Review all special education requisitions for accurate fund allocation.
  • Track and receive orders for special education staff, maintaining comprehensive purchasing records, and ensuring timely delivery of instructional supplies.
  • Offer comprehensive support on procedural and guideline implementation across the district, and in coordination with district directors and administrators.

Accounts Payable Coordinator

Independent School District 885
Albertville, MN
03.2005 - 04.2018
  • Matched invoices with purchase orders, audited for discrepancies, and coded each according to general ledger standards.
  • Implemented and maintained the district's credit card (PCard) program, ensuring efficient and secure transactions.
  • Managed and maintained the district's retail charge accounts with local businesses for authorized staff, facilitating program supply procurement.
  • Prepared and executed bi-monthly check runs, managed vendor accounts, and ensured compliance with IRS requirements, including W-9s and yearly 1099 reporting.
  • Provided Skyward technical support and training to staff for purchase order entry, order receiving, and online expense reimbursement form.
  • Collaborated effectively with site Admin Assistants, Principals, and various Directors to ensure seamless financial operations.
  • Worked extensively with the HS and MS activities directors and staff with activities purchase needs, travel needs, cash and other program expenditures

Education

High School Diploma -

Osseo Sr High School
Osseo, MN

Some College (No Degree) - English, Math, Psychology, Sociology

Sinclair Community College
Dayton, OH

Skills

  • SKYWARD Purchasing
  • SKYWARD Financial Management
  • SKYWARD Employee management
  • Smart Find Substitute Management System
  • Talent Ed
  • Cash Receipts
  • Accounts Payable
  • Purchasing and Receiving
  • Customer service
  • SpEd Forms, a special education data management system
  • Google Sheets
  • Google Forms
  • Google platform sharing

Timeline

Special Services Coordinator

Independent School District 885
04.2019 - Current

Accounts Payable Coordinator

Independent School District 885
03.2005 - 04.2018

High School Diploma -

Osseo Sr High School

Some College (No Degree) - English, Math, Psychology, Sociology

Sinclair Community College

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Sandra Chrobak