SANDRA CIBIK
Scottsdale,AZ
Summary
Highly organized administrative professional with over 20 years' experience providing thorough and skillful administrative support to high-level executives. Self-motivated and strong time management skills with ability to successfully work in a remote environment. Excellent research and oral and written communication skills. Able to grow positive relationships with clients and colleagues at all organizational levels. Oversee various confidential matters and responsibilities with discretion and integrity. Passion for employee engagement and planning and executing community volunteer and fundraising events. Strong Microsoft suite knowledge.
Overview
20
20
years of professional experience
Work History
Office Administrator
PSCU (hybrid to remote)
Phoenix, AZ
2020 - Current
- Serve as the administrative point of contact for Phoenix location site activities, events, meetings, luncheons, etc
- Coordinate and host meetings and activities for visitors and member credit unions to include site tours, conference room management, and catering
- Plan, coordinate and facilitate individual and group volunteer opportunities (local and non-local) to support our communities and provide employee engagement opportunities
- Phoenix lead for helping Hands Committee: collaborate to identify effective and engaging partnerships that foster community impact, help determine fundraising methods and provide hands-on assistance in the creation of raffle baskets and the promotion of fundraisers
- Create internal communications and social media posts for volunteer recruitment, promotion and recognition and for fundraising activities
- Phoenix representative for ACS Relay for Life and Jr. Achievement fundraising events
- Assist Phoenix Site Leadership Team with special requests
- Prepare presentation decks, spreadsheets, reports, departmental presentations and perform special projects as well as coordinating procedures necessary for execution and/or implementation
- Partner collaboratively with the administrative support team, and other stakeholders, to ensure seamless coordination of projects, schedules, and deliverables across the assigned site
- Provide site support for special programs such as Thrive Wellness, Maricopa County Trip Reduction Program and Phoenix College Cohort program
- Co-lead Employee Experience Champions for Risk Management Division, driving team engagement and successful Gallup action planning
- Head of planning committee for Phoenix Site Closing Celebration, managing budget and all event details including vendors and catering for 180 guests
- Helped identify non-profit recipients of material donations after closing of Phoenix site
Executive Assistant/Board Liaison
Boys & Girls Clubs of Greater Scottsdale
Scottsdale, AZ
2019 - 2020
- Provided administrative support to the President/CEO, Board of Governors and committees
- Collaborate with Board of Directors, set up and attend Board, Executive Committee and staff meetings, transcribe and prepare minutes
- Maintain calendar, schedule meetings and make travel arrangements for executive staff
- Assist with off-site meeting arrangements for staff such as conference registrations and travel
- Reconcile credit card accounts
- Update donor records and generate reports from Raiser's Edge software
- Prepare invoices, reports, presentations, memos, letters and other documents
- Set up and prepare for meetings and conferences to include preparation of agendas and handouts, coordinating AV requirements and ordering catering
- Train and guide administrative volunteers
Executive Assistant
Hospice of the Valley
Phoenix, AZ
2016 - 2019
- Proactive in maintaining corporate and tax exempt status
- Compile documentation for annual budget and audit, meeting set deadlines
- Monitor insurance renewals to ensure adequate coverage
- Manage and coordinate office renovations, moves, facility maintenance and storage needs; obtain bids and work with vendors to reduce expenditures
- Provide support in fundraising events to include annual signature events
- Assist with grant applications and reporting, meeting set deadlines
- Collaborate with Board of Directors, set up and attend Board and staff meetings, transcribe and prepare minutes
- Train and guide administrative volunteers and interns and assist in coordination of volunteer groups
- Maintain executive's calendar, coordinate and set up high-level calls, meetings, and travel arrangements and reconcile credit account
- Update donor database, generate reports and manage in-kind donation and acknowledgement process
Senior Administrative Assistant/Case Manager
Habitat for Humanity Central Arizona
Phoenix, AZ
2012 - 2016
- Supported Family Services Director to ensure effective and efficient management of daily office operations
- Screened potential clients, financially qualifying them and verified documentation for applications
- Case managed and counseled clients through application, qualification, and home ownership process and requirements to ensure their success in program
- Performed community outreach events, productively promoting Habitat programs and services
- Planned and executed community block party to promote Habitat townhome community; solicited in-kind and monetary donations reducing budget by 50%
- Employee Council member; participated in planning, coordination and management ofl staff events
Office/Event Manager
Habitat for Humanity Desert Foothills
Anthem, AZ
2005 - 2012
- Conducted new employee on-boarding, equipment and email set-up
- Trained and supervised volunteers in office and event protocol and managed volunteer groups for office functions, mailings, etc
- Planned, executed and managed recognition events and ceremonies and partnered with golf committee in planning and executing annual golf tournament and silent auction; soliciting donations to meet set fundraising goals
- Managed donor database, processed incoming donations and acknowledgements and generated reports
- Established process for donor recognition and planned, coordinated and managed donor recognition events
- Processed accounts payable and reconciled office credit account
- Improved office procedures and created highly effective organizational filing system, streamlining office functions
- Successfully led move and set-up for two office relocations
- Exceeded set deadlines in the compilation of legal documentation to assist in organizational merger
Education
Business/Accounting
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Skills
- Planning Events
- Microsoft Windows
- Business Correspondence
- Managing Office Supply Inventory
- Cost Management
- Microsoft Word
- Microsoft Access
- Microsoft Excel
- Manage Budgets
- Microsoft Internet Explorer
- Oracle E-Business Suite Financials
- Sorting and Labeling
- Microsoft SharePoint
- Office Management
- Inbound Phone Call Handling
- Microsoft Outlook
- Microsoft PowerPoint
- Time Management
- Project Management
- Customer Relationship Management
- Google Docs
- Mail Routing
- Complex Problem-Solving
- Active Listening
- Social Perceptiveness
- Effective Written and Verbal Communication
- Office Production Evaluation
- Copying and Scanning
- Processing Expenses
- Budget Support
- Recordkeeping and File Management
- Office Workflow Support
- Performance Improvement
- Developing Office Systems
- Booking Travel
- Critical Thinking
- Office Reception
- Supervision Abilities
- Reading Comprehension
- Calendar Management
- Travel Coordination
- Problem-Solving Techniques
- Special Requirements
- Maintaining Accounting Ledger
- Billing and Coding
- Judgment and Decision-Making
- Hotel Accommodations
- Filing
- Monitoring
- Service-Orientation
- Writing
Timeline
Office Administrator - PSCU (hybrid to remote)
2020 - Current
Executive Assistant/Board Liaison - Boys & Girls Clubs of Greater Scottsdale
2019 - 2020
Executive Assistant - Hospice of the Valley
2016 - 2019
Senior Administrative Assistant/Case Manager - Habitat for Humanity Central Arizona
2012 - 2016
Office/Event Manager - Habitat for Humanity Desert Foothills
2005 - 2012
Cuyahoga Community College - , Business/Accounting
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