Sandra Escamilla
ABILENE
Summary
Dynamic Payroll Manager with extensive experience at Roger Love, CPA Firm, adept at bi-weekly payroll processing and tax compliance. Proven track record in streamlining payroll systems, enhancing accuracy, and fostering employee trust through effective communication. Skilled in payroll software and committed to continuous improvement, ensuring compliance with regulations and timely disbursements.
Payroll professional with strong background in payroll management, compliance, and system implementation. Known for driving process improvements and ensuring payroll accuracy and timeliness. Collaborative team player focused on achieving results and adapting to changing needs. Expertise in payroll software and regulatory requirements.
While I do not possess a formal associate degree, my [X years] of experience in [field] have provided me with the skills and knowledge directly relevant to this position, making my experience equivalent to the degree requirement.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Payroll Manager
Roger Love, CPA Firm
01.2025 - Current
- Processed payroll for diverse client base, ensuring timely and accurate disbursement of wages.
- Assisted in compliance with federal, state, and local tax regulations affecting payroll operations.
- Maintained meticulous records of employee hours, deductions, and benefits for reporting accuracy.
- Collaborated with accounting team to reconcile payroll accounts and resolve discrepancies efficiently.
- Implemented improvements to payroll processing systems for enhanced efficiency and accuracy.
- Responded to employee inquiries regarding payroll concerns, fostering clear communication and trust.
- Reviewed timekeeping data for adherence to company policies before processing payroll cycles.
- Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
- Responded to employee inquiries to provide assistance with payroll-related questions.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Calculated deductions and processed payroll for employees.
- Reviewed time records for [Number] employees to verify accuracy of information.
- Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
- Improved payroll accuracy by conducting regular audits and addressing discrepancies proactively.
- Processed retroactive pay adjustments and other special payments to make up for compensation shortfall in previous pay period.
- Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly.
- Streamlined payroll processes by implementing efficient systems and tools, resulting in reduced processing time.
- Processed payroll garnishments such as tax liens and child support.
- Provided expert advice on complex pay-related matters such as overtime calculations, garnishments, bonuses, or deductions to both employees and managers alike.
- Developed and implemented payroll procedures and policies to determine compliance with regulations.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Prepared and filed accurate and timely payroll tax returns and other related reports to comply with tax laws and regulations.
- Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
- Spearheaded efforts to reconcile historical payroll discrepancies, resulting in improved relationships with affected employees and restored trust in the system.
- Successfully transitioned from a manual to an electronic payment system for direct deposit enrollments, reducing paper waste within the organization.
- Integrated newly acquired companies into existing payroll systems while ensuring full compliance with relevant tax laws.
- Conducted annual salary reviews to ensure fair compensation across the organization based on market trends and internal benchmarks.
- Customized payroll reports for management, providing valuable insights into labor costs and financial planning.
- Managed year-end payroll activities, ensuring timely and accurate W-2 distribution.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Utilized financial software to prepare consolidated financial statements.
- Performed banking, business administration and financial tasks to guarantee five-star service for clients.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
Accounting Clerk
City Of Abilene
03.2024 - 01.2025
- Processed accounts payable and receivable transactions accurately and efficiently.
- Assisted with reconciling bank statements to ensure financial accuracy.
- Maintained organized financial records for audit readiness and compliance.
- Supported month-end closing activities through data entry and analysis.
- Utilized accounting software to generate reports and track expenditures.
- Communicated effectively with vendors regarding billing inquiries and discrepancies.
- Adapted quickly to changes in policies, ensuring timely processing of financial documents.
- Maintained organized filing systems for accounting records, ensuring easy access to crucial financial information when needed.
- Maintained accounting records utilizing in-house and client systems.
- Input high volume of monthly invoices with consistent accuracy.
- Provided exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
- Supported audit preparations through meticulous documentation review and prompt response to auditor inquiries.
- Enhanced financial reporting accuracy by conducting thorough account reconciliations and resolving discrepancies promptly.
- Identified and resolved internal accounting variances, promoting data accuracy.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Handled day-to-day accounting processes to drive financial accuracy.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Input financial data and produced reports using [Software].
- Entered figures using 10-key calculator to compute data quickly.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
OA Administrative Support
USDA Cotton Program
09.2022 - 03.2024
- Processed payroll data for civilian employees, ensuring timely and accurate disbursement of wages.
- Maintained payroll records, verifying compliance with federal and state regulations.
- Assisted in resolving payroll discrepancies, providing support to employees regarding payment inquiries.
- Collaborated with HR departments to implement updates in employee compensation structures and benefits administration.
- Developed training materials for new staff on payroll procedures, fostering understanding of policies and systems.
- Conducted audits of payroll processes to identify areas for improvement and ensure adherence to best practices.
- Managed complex pay situations, such as overtime or leave without pay, ensuring proper compliance with federal regulations.
- Ensured data security by maintaining strict confidentiality protocols when handling sensitive employee information during the payroll process.
- Completed payroll accurately and timely to meet employee expectations.
- Tracked employee vacation, sick and personal time.
- Audited timesheets and payroll records for accuracy.
- Processed timecards and payroll data for team of employees.
- Calculated wages, deductions and bonuses in accordance with company policies.
- Updated employee files with new details such as changes in address or salary levels.
- Coordinated recruitment efforts, ensuring timely processing of candidate applications and scheduling interviews.
- Managed onboarding process, facilitating orientation sessions and preparing necessary documentation for new hires.
- Developed and maintained HR databases, ensuring accurate employee records and compliance with data privacy regulations.
- Maintained human resources information system and kept employee files up to date and accurate.
- Completed background and reference checks to facilitate hiring and onboarding of employees.
- Reviewed human resources paperwork for accuracy and completeness.
- Explained employee compensation, benefits, schedules, working conditions, and promotion opportunities.
- Evaluated timecards for accuracy on regular and overtime hours.
- Acted as a liaison between employees and management during periods of organizational change, providing guidance and support throughout the transition process.
- Managed employee relations issues with tact, conducting investigations and providing guidance to managers for resolution.
- Assisted in preparing and reviewing financial statements for accuracy and compliance.
- Managed accounts payable and receivable, ensuring timely processing of invoices.
- Streamlined bookkeeping processes to enhance efficiency and reduce errors.
- Utilized accounting software to maintain accurate financial records and reporting systems.
- Supported monthly reconciliations of bank statements and general ledger accounts.
- Conducted audits of financial documents to ensure adherence to company policies and regulations.
- Supported senior accountants in preparing accurate financial statements for timely submission.
- Facilitated smooth payroll processing by accurately entering employee hours, deductions, and benefits information into payroll system.
Payroll/Benefits Coordinator
Abimar Foods
01.2020 - 09.2022
- Coordinated payroll processing for diverse employee groups, ensuring timely and accurate disbursements.
- Managed employee benefits enrollment, maintaining compliance with company policies and regulations.
- Streamlined onboarding processes for new hires, enhancing overall efficiency of benefits administration.
- Developed training materials for staff on payroll software and benefits programs, improving team competencies.
- Analyzed payroll discrepancies and implemented corrective actions to ensure accuracy and compliance.
- Resolved payroll discrepancies efficiently by conducting thorough investigations and providing prompt resolutions.
- Developed comprehensive training materials for new staff members, supporting their successful integration into the Payroll Benefits Coordinator role.
- Maintained confidentiality of sensitive employee information while managing multiple tasks simultaneously, ensuring secure handling of personal data.
- Successfully managed garnishments and child support orders according to legal requirements, maintaining company compliance at all times.
- Ensured compliance with federal, state, and local tax regulations by staying updated on changing laws and promptly adjusting payroll processes accordingly.
- Prepared accurate reports on payroll expenses for management review, enabling informed decision-making regarding budget allocations and workforce planning strategies.
- Assisted employees with benefits-related inquiries, fostering a positive work environment through clear communication and support.
- Provided guidance on leave policies including FMLA administration, ensuring proper documentation and adherence to regulations.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
Education
High School Diploma -
Abilene High Scholl
Abilene, TXSkills
- Bi-weekly payroll processing
- Payroll processing
- Reviewing timesheets
- Payroll auditing
- Year-end procedures
- Direct deposit management
- New hire processing
- Payroll software expertise
- HR support
- Bookkeeping skills
- Accounting principles
- Tax compliance
- Payroll tax filings
- Proficient in [software]
- Mathematics
- Documentation requirements
- Reporting expertise
- Data entry
- Compliance
- Payroll document management
- Tax calculations
- Check processing
- Unemployment benefits claims
- Resolving payroll problems
- Reporting
- Employment verifications
- Garnishment processing
- Bi-weekly payroll management
- Submitting tax payments
- Calculating deductions
- Attention to detail
- Human resources
- Staff training
- Typing and 10-key entry
Certification
Certified Texas Notary Public
Timeline
Payroll Manager
Roger Love, CPA Firm
01.2025 - Current
Accounting Clerk
City Of Abilene
03.2024 - 01.2025
OA Administrative Support
USDA Cotton Program
09.2022 - 03.2024
Payroll/Benefits Coordinator
Abimar Foods
01.2020 - 09.2022
High School Diploma -
Abilene High Scholl