Summary
Overview
Work History
Skills
Timeline
Generic

Sandra Ann Humphrey

Fort Worth,Texas

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

24
24
years of professional experience

Work History

Executive Assistant to the CIO

D. R. Horton
06.2016 - Current
  • Provide support to the CIO, his direct reports (6 Directors) and their team members (175 associates)
  • Managed executive calendars, scheduling meetings and appointments to optimize time.
  • Maintained confidentiality by handling sensitive information with discretion and professionalism at all times.
  • Answer telephone for CIO and direct all incoming calls using knowledge of each Director's responsibilities and take appropriate actions for urgency
  • Professionally handle cold-calls from vendors and direct them on proper procedures for contacting DR Horton
  • Coordinated travel arrangements and accommodations for both domestic and international trips, ensuring a smooth and seamless experience for the CIO, and the 175 associates in the IT department.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
  • Managed office supplies inventory, ensuring optimal availability for day-to-day operations and minimizing unnecessary costs.
  • Coordinated events and worked on ad hoc projects.
  • Update and maintain department Organization Charts
  • Greet Customers and Guests.

Executive Assistant to the Chairman

University of North Texas Health Science Center
03.2010 - 06.2016
  • Provided administrative support to the Chairman and the Director of Clinical Operations to include the management of their calendars to coordinate schedules with the Executive Teams, Directors and Managers at both UNTHSC and JPS
  • Managed sensitive information discreetly, maintaining strict confidentiality at all times.
  • Prepared comprehensive meeting agendas and materials to ensure smooth executive meetings and decision-making processes.
  • Answered high volume of phone calls and email inquiries.
  • Conducted research and analyzed data to provide detailed reports on various departmental dashboards.
  • Prepared/updated/maintained all employee files
  • Prepared/monitored all payroll updates for new employees, terminations and/or any changes within the department making sure they were processed in a timely manner
  • Prepared/entered job descriptions into PeopleSoft to be uploaded onto the UNTHSC Career link via HR Department
  • Prepared departmental Annual Report
  • Functioned liaison with Human Resources
  • Coordinated Medical Student Interviews.

Executive Assistant to Interim CNO

Kelly Services
06.2009 - 03.2010
  • Provided administrative support to the Interim CNO, COO and CFO - Baylor All Saints Medical Center to include the management of their calendars to coordinate their schedules with many directors and managers to organize meetings
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for senior management.
  • Maintained/prepared confidential correspondence with discretion and tact.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Answered telephones / directing all calls using knowledge of each department's responsibilities and took appropriate actions for urgency
  • Professionally handling cold-calls from vendors and directing them on proper procedures for contacting Baylor Healthcare System
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.

Administrative Assistant

Office Team
11.2008 - 05.2009
  • Provided administrative support to the Manager of Credentialing Services - JPS Health Network
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.


Administrative Assistant

Recaro Aircraft Seating
10.2005 - 04.2008
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Professionally handled cold-calls from vendors and directed them on proper procedures for contacting Recaro
  • Provided administrative support to the EVP Engineering / Programs, VP Administration, Directors (3) and their team members (20)
  • Prepared/verified PTO Monthly Audit Report
  • Coordinated all travel both domestic & international for entire company (150) insuring that all expenses were in compliance with Corporate Policy and within Department Budget
  • Verified that all Expense Reports submitted were in compliance with Corporate Policy and within Department Budget
  • Scheduled meetings, conference calls and arranged catering of both business lunches/dinners
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Greeted Guests and Customers.

Executive Assistant to CIO

Pier 1 Imports, Inc.
01.2000 - 09.2005
  • Provided administrative support to the CIO, his direct reports (6 Sr
  • Managers) and their team members (175 associates)
  • Managed the calendar of the CIO and coordinated the schedules of Pier 1 Executives to organize meetings, conference calls, dinners and external / offsite events
  • Answered telephone for CIO and directed incoming calls using knowledge of each Sr
  • Manager's responsibilities and took appropriate actions for urgency
  • Professionally handled cold-calls from vendors and directed them on proper procedures for contacting Pier 1 Imports
  • Prepared and verified Vacation/Sick Report
  • Coordinated all travel for entire department both domestic & international (175 associates) insuring that all expenses were in compliance with Corporate Policy and within Department Budget
  • Prepared Expense Reports for CIO and his direct reports
  • Verified that all Expense Reports submitted were in compliance with Corporate Policy and within Department Budget
  • Scheduled meetings, conferences and arranged catering of both business lunches / dinners
  • Maintained/prepared confidential correspondence
  • Verified receipt of all Payroll/Expense Checks
  • Ordered office supplies for entire department (175 associates) insuring that all expenses were in compliance with Corporate Policy and with in Department Budget
  • Updated and maintained Organization Charts for entire company.

Skills

  • Verbal Communication
  • Office Administration
  • Executive Support
  • Strong Problem Solver
  • Meticulous attention to detail

Timeline

Executive Assistant to the CIO

D. R. Horton
06.2016 - Current

Executive Assistant to the Chairman

University of North Texas Health Science Center
03.2010 - 06.2016

Executive Assistant to Interim CNO

Kelly Services
06.2009 - 03.2010

Administrative Assistant

Office Team
11.2008 - 05.2009

Administrative Assistant

Recaro Aircraft Seating
10.2005 - 04.2008

Executive Assistant to CIO

Pier 1 Imports, Inc.
01.2000 - 09.2005

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Sandra Ann Humphrey