Sandra Jeffers
Farmington Hills,MI
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
21
21
years of professional experience
Work History
Executive Assistant Chief Development Diversity
UNITED WAY FOR SOUTHEAST MICHIGAN
02.2021 - Current
- Provided support to the Director of Human Resources by arranging interview, creating onboarding schedules, and coordinating townhall meetings for the organization
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Collaborated with the Chief to establish a establish a Diversity. Equity and Inclusion (DEI) department within the company
- Provided support for virtual 2022 Women of Influence conference, which attracted over 500 attendees
- Collaborated with the vendor to design and create a gift box available for purchase alone with ticket sales.
Executive Administrative Assistant
PEPSICO Vice President
11.2018 - 12.2020
- Increased productivity with the implementation of digital tools for document management and collaboration.
- Supported decision-making processes with well-researched reports and presentations on business trends and industry developments.
- Safeguarded sensitive company information through strict adherence to confidentiality protocols when handling documents and communications.
- Ensured seamless integration of new team members with comprehensive onboarding materials, mentorship programs, and ongoing support throughout their initial transition period.
- Coordinated events and worked on ad hoc projects.
- Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company grow.
- Enhanced executive productivity by managing schedules, organizing travel arrangements, and coordinating events.
Administrative Assistant to the Director
Pepsi Beverages-Great Lakes Region
01.2011 - 10.2018
- Supported the successful execution of projects by tracking progress, maintaining clear documentation, and reporting updates to the director.
- Assisted in budget management by tracking expenses, processing invoices, and reconciling financial statements for accurate recordkeeping.
- Facilitated smooth operations within the department by acting as a liaison between employees at various organizational levels including executives, peers, subordinates, vendors, and clients alike.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
Foodservice Sales Coordinator
Pepsi Beverages, MI Market
10.2007 - 12.2010
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Contributed to cost reduction efforts by identifying opportunities for process improvements and negotiating vendor contracts.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed department budgets and generated financial reports for management review.
Foodservice Assistant to Key Account Manager
Pepsi Beverages Group
01.2003 - 10.2007
- Coordinated with internal teams to ensure timely delivery of products and services, meeting client expectations.
- Increased efficiency by implementing new processes and providing administrative support to management.
- Streamlined office operations for enhanced productivity with organized filing systems and task prioritization.
- Liaised between clients and vendors and maintained effective lines of communication.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Education
Bachelor in Food System Economic Management -
Michigan State University
Skills
- Account Reconciliation
- Journal Entries
- Meeting Facilitation
- Microsoft Office, Microsoft Teams, Virtual Conference Calls, Webinar
- Events Management
- Forecasting
- General Ledger Accounting
- Office Management
Additional Information
Approached and asked to write a sales representative contractual spending process and create budget. Minimal experience writing a detailed document, no prior history, and sales representatives operated autonomy. Implemented consistent guidelines for 30 representatives. Worked with finance to created 7.2MM spending budget. Significantly reduced a deficient by 20% contractual spending
Awards
PepsiCo Rules of the Road Award
Certification
Timeline
Executive Assistant Chief Development Diversity
UNITED WAY FOR SOUTHEAST MICHIGAN
02.2021 - Current
Executive Administrative Assistant
PEPSICO Vice President
11.2018 - 12.2020
Administrative Assistant to the Director
Pepsi Beverages-Great Lakes Region
01.2011 - 10.2018
Foodservice Sales Coordinator
Pepsi Beverages, MI Market
10.2007 - 12.2010
Foodservice Assistant to Key Account Manager
Pepsi Beverages Group
01.2003 - 10.2007
Bachelor in Food System Economic Management -
Michigan State University
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