Sandra Jennings
Blairsville,GA
Summary
Dynamic Administrative Specialist with extensive experience in the Federal Government spanning multiple agencies excelling in executive support and schedule management. Proven track record in enhancing document management systems and fostering effective communication. Proficient in Microsoft Excel and dedicated to delivering exceptional customer service while ensuring operational efficiency. Extensive work with various Human Resources, timekeeping, and calendar management.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Administrative Specialist II
Department of the Interior's Bureau of Reclamation
Billings, MT
09.2024 - 05.2025
- Administrative Specialist for a group of engineers directly connected to the upkeep and security for the waterways and Dams in the Western part of the United States.
- Provided support assistance in the management of files associated with 77 High hazard dams across the western United States.
- File management for more than 100 dams to include maps, geological data security data and dam maintenance and surveys.
- Responsible for distributing any and all documentation of updates associated with the dams to various individuals across the Bureau of Reclamation.
- Updated dam documents virtually to Sharepoint, Adobe and two other virtual sites associated with the Bureau of Reclamation.
- Primary person responsible for maintaining both digital files and physical files.
Secretary
US Army TRADOC Command
Fort Lee, VA
07.2019 - 09.2024
- Company Overview: This is a federal job
- Serves as the Administrative Coordinator/Executive Assistant for two of the five Quartermaster School (QMS) most senior leadership officials (Deputy to the Commandant (DTC) and Assistant Commandant (AC) or Chief of Staff (CoS).
- Receives all telephone calls and visitors; reserves and schedules rooms for official meetings/conferences; coordinates video teleconferences for global audiences involving senior level leadership personnel.
- Provide management level oversight for substantial portion of the QMS Headquarters office correspondence management system; receives and controls all incoming correspondences for formatting; grammatical correctness and revises when necessary.
- Prepares and processes Defense Travel System (DTS) vouchers for travel; coordinates and arranges extensive travel arrangements; assembles conference information and performs prerequisites for followup with staff members to ensure commitments and meeting are met and arrangements are as planned.
- Synchronizes the DTC's and the CoS' calendars to synchronize with the QMS Quartermaster General's calendar to ensure sufficient flow of schedules and meetings are managed and appointments are kept.
- Central point of support of mission and operational requirements.
- Process all DA Civilian awards via AUTONOa automated system; assists with the Internal Management Controls System.
- Process all DA Civilian awards that go beyond QMS for special processing.
- Process all suspense's for QMS as well as all the departments that fall underneath Quartermaster School. I ensure that all forms are properly processed.
- Execute all forms and memorandums for Quartermaster School and verify that formatting and content is correct.
- Adhere to all government regulations to include DOD and Army.
- This is a federal job
- Salary: $63,883.00 USD Per Year
- Hours per week: 40
- Series: 0318 Secretary
- Pay Plan: GS - General Schedule (Ch. 51, 5 U.S.C.).
- Grade: 08
- Supervisor: Mr. Marshall Jones (804-734-3480)
- Okay to contact this Supervisor: Yes
Secretary
US Department of Veterans Affairs
Harlingen, TX
07.2016 - 04.2019
- Company Overview: This is a federal job
- Lead secretary for management support staff. Performing a variety of administrative of secretarial support and administrative duties that are auxiliary to and in support of the Medical Center Director, Chief of Staff and the Executive Office Staff.
- Principle administrative professional of the organization operating independently of any other position in the organization.
- Received, scheduled, referred, and contacted members of the staff, the agency and persons outside the agency to include those at Central office and Washington DC and persons of interest in the general public.
- Responded to administrative problems brought to supervisor's attention by members of staff or management staff.
- Process incoming and outgoing materials such as correspondences, reports, memoranda, and other written forms to include congressional and letters to Veterans.
- Performed duties not limited to but have included some of the following: edited letter, reviewed correspondences, prepared public presentations, developed standard forms for letters; created standard operating procedures and as well as prepared speeches, and drafts for different types of presentations.
- Skilled at travel arrangements, arranging scheduled visits, making reservations, notifying organizations and officials of planned visits and submitting appropriate travel vouchers and reports.
- Coordinated and orientation of all new secretarial and program clerical support staff.
- Served as time keeper for Director's office.
- Serving in the role as Secretary to the Associate Chief of Staff.
- Monitor all incoming documentations and utilization reports on potential new physicians and nurse practitioners.
- In process all new Nurse Practitioners and Physicians as well as other staff in through the system to get them access and rights to computer access for badges and computers through a system called Epas and Just in Time reports.
- Monitor and maintain calendars to make sure that all clinics are covered for patient coverage so that physicians and Nurse Practitioners can take adequate time off.
- Maintain all time and attendance for the Medical clinic medical staff.
- Prepare reports daily for the Associate Chief of staff to monitor patient traffic and quality of care at the Medical clinic.
- Act in the capacity of the Primary Care ADPAC.
- Maintain all medical staff personnel files and personnel training logs.
- Prepare minutes from meetings.
- Prepare travel documents for Primary Care.
- Maintain all documents and calendars uploaded to the Primary Share point site on the internal internet server.
- This is a federal job
- Salary: $58,030.00 USD Per Year
- Hours per week: 40
- Series: 0318 Secretary
- Pay Plan: GS - General Schedule (Ch. 51, 5 U.S.C.).
- Grade: 8
- Supervisor: Dr. Garcia-Maldonado (3618065645)
- Okay to contact this Supervisor: Contact me first.
Store Associate
Defense Commissary Agency-Pacific Region Sasebo
Sasebo, Japan
04.2015 - 10.2015
- Stocked shelves with merchandise when shipments where distributed within the departments at the store.
- Facilitated the duties of cash cage supervisor and was responsible for all deposits for the daily cash totals and responsible for maintaining all the logs for accounting for the daily cash totals.
- Managed front end employees in absence of managerial staff.
- Handled all documentation in the cash cage that pertained to the finances of the commissary and the businesses finances for each day.
- Maintained safe operations and the operations of all the cash register terminals located at the front of the store used to check out customers. They had to go through a daily maintained check before being used to check out customers.
- Salary: $32,517.00 USD Per Year
- Hours per week: 40
Administrative Officer
Department of Defense Education Services
Quantico, VA
02.2012 - 02.2013
- Established fundamental guidelines for the position of Supervisory Management Support Services Published guidelines for smoother transition of critical job missions detailing and outlining performance standards for this position.
- Established detailed procedures for bus request and managing details of outgoing products.
- Identified and established standard operating procedures for all DRMO equipment.
- Supervised staff of five employees in support of all four schools on Quantico.
- Provided guidance and training of employees.
- Primary Billing official for all schools and alternate Approving official.
- Reviewed audited and approved all monthly banking statements.
- Conducted all training of US Bank and Credit Card information.
- Updated and finalized Anti-Terrorism Force Protection plans for four schools.
- Safety coordinator for four DOD schools on Marine Base Quantico Monitored security of schools on a daily basis.
- Provided technical oversight to administrative personnel when needed and has helped to develop.
- Salary: $77,040.00 USD Per Year
- Hours per week: 40
Management Analyst
Defense Logistics Agency-Document Services
Quantico, VA
10.2008 - 02.2012
- Acting Department Supervisor in absence of Director. Formalized, edited, and distributed corresponds in response to customer requests and inquires.
- Managed a varying degree of document services utilities such as printing, scanning, and copying.
- Prepared and maintained reports, and oral and written presentations to provide justification and encourage acceptance of analytical findings and recommendations.
- Planned and executed activities to support the Management Controls Program for the installation.
- Developed internal reporting, tracked capabilities, and conducted periodic evaluations of Management Controls by assessable units.
- Maintained documentation, scheduled risk assessments, and evaluations.
- Identified the needs of the agency, prepared data calls, created correspondences, and gathered research materials for projected projects as well as identifying processes and making recommendations for change and improvements.
- Served as the Payroll Customer Service Representative for the agency by providing guidance and oversight for the Defense Travel System, and Employee Activity Guide and Labor Entry (EAGLE).
- Prepared monthly Staffing Plans, Summaries, and Organization Charts.
- Collected and analyzed all data pertaining to the administrative functions to include space availability, training, and employee travel and outside agency training.
- Analyzed, coordinated, and monitored all identified programs, practices, standard operating procedures with response dates, and data/information accuracy.
- Worked closely with the Director to ensure all correspondence, communications, and appointments were prepared in accordance to agency guidelines.
- Liaison for all customer service correspondences to include inquires by phone, email, or mail.
- Managed, directed, analyzed, and controlled various memorandum of understandings between Document Services and its customers.
- Maintained and controlled several different management operations for Document Services to manage different contracts such as fleet vehicles, office equipment, and inventory equipment.
- Salary: $74,958.00 USD Per Year
- Hours per week: 40
Education
Master's degree - Business Management
Strayer University
Virginia09.2014
Skills
- Executive administrative support
- Professionalism
- Customer service
- Microsoft Excel
- Written communication
- Schedule management
- Microsoft Word
- Microsoft PowerPoint
Certification
Driver's License
Accomplishments
- Civilian Army Achievement Medal
- Civilian Army Superior Performance Medal
References
References available upon request.
Timeline
Administrative Specialist II
Department of the Interior's Bureau of Reclamation
09.2024 - 05.2025
Secretary
US Army TRADOC Command
07.2019 - 09.2024
Secretary
US Department of Veterans Affairs
07.2016 - 04.2019
Store Associate
Defense Commissary Agency-Pacific Region Sasebo
04.2015 - 10.2015
Administrative Officer
Department of Defense Education Services
02.2012 - 02.2013
Management Analyst
Defense Logistics Agency-Document Services
10.2008 - 02.2012
Master's degree - Business Management
Strayer University
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