Sandra Lee
Dallas,TX
Summary
Detail-oriented and driven Executive Administrative Assistant with expertise in problem-solving and managing daily office functions. Uniquely qualified to handle VIP visitors and guests. Proficient in MS Office Suite and office communications equipment operations.
Overview
10
10
years of professional experience
Work History
Executive Administrative Assistant
DeSoto Independent School District
2014.01 - Current
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Used software to coordinate meetings, appointments, and tasks senior executives.
- Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
- Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Developed and maintained automated alert systems for important deadlines.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Enhanced communication between departments through proactive coordination of meetings and events.
- Coordinated staff training programs, improving overall efficiency within the company through skill development.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Facilitated training and onboarding for incoming office staff.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Volunteered to help with special projects of varying degrees of complexity.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Offered assistance, collaboration and clerical support to auditors throughout entire review process.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Fostered a positive work environment by addressing employee concerns and facilitating team-building activities.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Worked with senior management to initiate new projects and assist in various processes.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Coordinated events and worked on ad hoc projects.
- Answered high volume of phone calls and email inquiries.
- Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Handled confidential and sensitive information with discretion and tact.
- Screened personal and business calls and directed to appropriate party.
- Organized and detail-oriented with a strong work ethic.
- Strengthened communication skills through regular interactions with others.
Education
No Degree - Business Administration
Grayson College
Denison, TXSkills
- Office Administration
- Scheduling
- Meeting Scheduling
- Administrative Support
- Work Coordination
Adult Coloring Books
Coloring is a stress releaver for me.
Timeline
Executive Administrative Assistant
DeSoto Independent School District
2014.01 - Current
No Degree - Business Administration
Grayson College
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