Sandra Lewis
Summary
Proven skills in collecting, reviewing and modeling financial data in order to prepare complex reports used in budget development. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. .
Overview
20
20
years of professional experience
Work History
Acting Budget Analyst
Bureau Of Alcohol, Tobacco, Firearms And Explosives
09.2023 - Current
- Responsible for the management, tracking and execution of the operating budget for the New Orleans Field Division (NOFD)
- Utilize the Unified Financial Management System (UFMS) to obligate financial documents, monitor credit card transactions for compliance with fiscal policies and procedures also ensuring they are properly accounted for in the budget object class system
- Analyze financial data to ensure the division funding is at appropriate spending levels and reflects spending priorities
- Analyze information obtained from UFMS to project potential budget shortfall or surplus
- Serve as the Agent Cashier administrator, which involves reconciling the submissions from all 10 field offices within the Field Division, ensuring appropriate documentation meets prescribed requirements
- Ensure NOFD financial records are accurate for the annual CFO audit
- Preparation of reports to include status of budget, sources of funding and future projections for executive staff
- Make recommendations to NOFD Executive Staff on transferring of funds, request additional funds, and identify problems as they arise and provide solutions to specific problems
- Recommend changes to division processes and procedures to improve workflow efficiency and the accuracy of the budget
- Serve as the liaison between Resource Management Branch (RMB) and/or Financial Management Division (FMD) and the field division
- Provide fiscal guidance to the NOFD Executive Staff on development and implementation of specific fiscal planning for the upcoming year in furtherance of the Division's stated domain assessment
- Process employee claims for reimbursement for expenditures on official business (1164s)
- Respond to high priority data calls from ATF Headquarters, Resource Management Branch (RMB) and Financial Management Division (FMD) requiring special attention, often with short deadline
- Serve as the division subject matter expert regarding fiscal policy and procedure relating to the division budget
- Establish financial and administrative systems to ensure compliance with OMB Circular A-123 to prevent waste, fraud, and abuse
- Provide fiscal spending guidance in accordance with appropriations law, and fiscal requirement changes in accordance with laws, regulations, and Bureau policy.
- Improved financial efficiency by analyzing budgetary data and identifying areas for cost reduction.
- Streamlined budget processes for increased accuracy and timely completion of financial reports.
- Facilitated cross-field office communication to ensure consistent understanding of budgetary goals and constraints during continuing resolutions (CR).
- Developed, analyzed and modified budgets to allocate current resources for mission critical operations during CR.
Executive Assistant to SAC/DIO
Bureau Of Alcohol, Tobacco, Firearms and Explosives
02.2023 - Current
- Serve as liaison between the Special Agent in Charge (SAC), Director of Industry Operations (DIO) and other high-level official throughout the ATF
- Manage administrative support duties for the division's criminal and regulatory offices
- Prepare and process employee personnel actions, such as temporary promotions, career ladder promotions, details, conversions, and awards within HRConnect
- Industry Operations (IO) adverse actions coordinator
- Process Federal Firearms Licensee (FFL) adverse actions for mailing and/or delivery
- Maintain and file FFL adverse actions on behalf of DIO in Spartan
- Monitor office inventory to maintain supply levels
- Compose, proofread, and distribute clean and professional business correspondence and internal memos
- Serve as liaison between the SAC and/or DIO and subordinate offices of the division
- Compose, proofread, and distribute organizational chart, employee phone contacts, and monthly division snapshot
- Handle management of communication to executives by taking and making telephone calls, reviewing, and prioritizing mail
- Cultivate lasting professional law enforcement relationships to promote agency success
- Maintain and protect agency operations by keeping sensitive information confidential
- Prepare and review staffing profiles for accuracy and employee maintenance
- Handle incoming calls and direct callers to appropriate criminal enforcement group and or regulatory group
- Control and manage document processes by reviewing memos, records and critical information that requires SAC/DIO approval and signature to comply with agency policies and procedures
- Supervise and maintain SAC and DIO calendars
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for SAC and DIO.
- Prepare travel reimbursement vouchers for SAC and DIO
- Prepare analytical and narrative summary reports for the SAC and DIO for field division management briefings
- Arrange and schedule conferences and meetings for SAC and DIO
- Maintain property records for personnel within Sunflower Property Management System
- Justice Talent Management System (JTMS) training coordinator for the New Orleans Field Division (NOFD)
- Employee Health Improvement Program (HIP).
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Insurance Executive Assistant
Anthony J Bordlee
07.2003 - 02.2023
- Train staff members on administrative processes, work instructions and procedures to facilitate consistent and seamless company operations
- Monitor office inventory to maintain supply levels
- Identify and solve problems to enhance management and business direction
- Develop administrative processes to achieve organizational objectives and improve office efficiency
- Handle management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence
- Handle incoming calls and direct callers to appropriate department or employee
- Maintain detailed administrative and procedural processes to improve accuracy and efficiency
- Control and manage document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures
- Support office operations, manage client correspondence, track records and handle internal communications
- Work professionally to handle client, vendor and public guest requirements
- Compose, proofread and distribute clean and professional business correspondence and internal team communications
- Engage customers and provide high level of service by carefully explaining details about documents
- Cultivate lasting professional relationships and grow client referrals to promote agency success
- Create, document and implement administrative processes to reduce process gaps and effectively train team members in proper protocols
- Serve as a liaison and first point of contact between policyholder and company underwriting by providing accurate and timely information for policy processing
- Maintain company confidence and protect business operations by keeping sensitive information confidential
- Supervise executive and management calendars while allocating tasks to administrative support team for smooth operational flow
- Tackle and address top-level, high-priority issues with professional administrative discretion
- Enter customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities
- Process executive subscriptions, license renewals, continuing education requirements and membership renewals.
Court Appointed Special Advocate
Child Advocacy Services
- Completed reports, paperwork and documentation accurately and on time
- Identified appropriate community resources and provided referrals for services
- Communicated with foster parents and guardians on ongoing basis through face-to-face meetings and phone calls
- Represented foster children in courtroom in front of judges, answering questions
- Reviewed all available documentation for client to deliver best possible advocacy
- Collaborated with program specialists and staff to provide each child and family full benefits of program
- Met with supervisor every month to discuss case challenges and brainstorm issue resolution strategies
- Followed data security regulations when updating files to keep client information confidential.
Education
Bachelor of Science in Criminal Justice -
McNeese State University
Lake Charles, LA12.2015
Skills
- Expense Monitoring
- Monthly Reporting
- Funds Distribution
- Records Management Procedures
- Invoice Processing
- Report Writing
- Budget Compliance
- Preparing Budgets
- Administrative Support
- Office Management
- Travel Administration
- Scheduling
Availability
Permanent, Full-time
Additional Information
Awards - past year
5/2023 – Time-Off Award
11/2023 – Performance Award
Most Recent Performance Evaluation
Outstanding - 9/30/2022
Languages
Spanish
Native or Bilingual
Timeline
Acting Budget Analyst
Bureau Of Alcohol, Tobacco, Firearms And Explosives
09.2023 - Current
Executive Assistant to SAC/DIO
Bureau Of Alcohol, Tobacco, Firearms and Explosives
02.2023 - Current
Insurance Executive Assistant
Anthony J Bordlee
07.2003 - 02.2023
Court Appointed Special Advocate
Child Advocacy Services
Bachelor of Science in Criminal Justice -
McNeese State University
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