Sandy Chittavong
Berkeley,California
Summary
Dynamic Project Office Manager with a proven track record at Monterey Mechanical Co., excelling in operations management and relationship building. Expert in scheduling and coordination, I implemented streamlined processes that enhanced efficiency and supported executive functions. Adept at document management and fostering team collaboration, I drive results through creative solutions and adaptability.
Overview
8
8
years of professional experience
Work History
Project Office Manager (Contract)
Monterey Mechanical Co.
02.2025 - 09.2025
- Oversaw daily site operations, ensuring a safe, organized, and efficient work environment for staff and visitors.
- Learned industry-standard project management tools to facilitate task tracking and reporting.
- Provided logistical support for executive and board-level meetings, ensuring seamless coordination and navigation across locations.
- Acted as the primary point of contact for facility-related issues, coordinating with building management, vendors, and service providers.
- Supported the Project Manager in preparing and managing key documents including subcontracts, purchase orders, and compliance reports.
- Maintained detailed project records and logs, including safety documentation, equipment usage, and administrative timesheets.
- Facilitated onboarding and offboarding processes, including paperwork and site access coordination.
- Handled incoming and outgoing mail, deliveries, and correspondence, ensuring timely distribution across departments.
Administrative Assistant (Contract)
Contra Costa County Health and Human Services- CalWorks, Welfare to Work
04.2024 - 02.2025
- Supported daily office operations by managing schedules and coordinating meetings.
- Maintained accurate records and files, ensuring easy access to information for team members.
- Assisted in preparation of reports and presentations, enhancing communication across departments.
- Responded to inquiries through phone and email, providing timely information to clients and staff.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Supported procurement and inventory tracking for site requisitions, ensuring timely availability of materials and supplies.
- Arranged travel and accommodations for staff and leadership, including transportation, lodging, and conference logistic.
- Provided logistical support for executive and board-level meetings, ensuring seamless coordination and navigation across locations
Director of Administration and Operations
Smart Management Inc.
03.2020 - 04.2024
- Developed streamlined administrative processes to enhance operational efficiency.
- Coordinated scheduling and resource allocation for multiple departments.
- Implemented training sessions for staff on new administrative protocols.
- Managed vendor relationships to ensure timely procurement of office supplies.
- Facilitated onboarding processes for new employees within administration team.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
- Streamlined administrative processes by implementing new software and organizational systems.
- Identified and resolved operations challenges to promote alignment with business strategy.
- Developed and implemented organizational policies and procedures to ensure efficient operations.
Quality Control Operation Specialist
West Coast Sunrise
09.2017 - 06.2020
- Efficiently work on products and. accurately measure workloads throughout the day-to-day operations.
- Carry out quality assessment measures of all the products ready to be shipped and incoming raw materials.
- Responsible for maintaining the organization and cleanliness of the warehouse while performing production planning.
- Operate and build Microsoft Excel data for record keeping and analysis.
- Communicate known issues to the management team to ensure a smooth flow of operations within the company.
- Reject incoming raw materials that fail to meet quality expectations and report the issue to the department concerned at the earliest.
- Complete side tasks and medicine processing projects for better efficiency in operations
Education
No Degree - Business Administration And Management
De Anza College
Cupertino, CAHigh School Diploma -
Foothill High School
San Jose, CA06-2005
Skills
- Creative solutions
- Scheduling and coordination
- Business operations management
- Relationship building
- Office administration
- Employee onboarding
- Office management
- Operations management
- Deadline management
- Payroll processing
- Inventory control
- Administrative support
- Document management
- Workflow planning
- Sales support
- Payroll and budgeting
- Adaptability and flexibility
- Microsoft office
- Public relations
- Office coordination
Timeline
Project Office Manager (Contract)
Monterey Mechanical Co.
02.2025 - 09.2025
Administrative Assistant (Contract)
Contra Costa County Health and Human Services- CalWorks, Welfare to Work
04.2024 - 02.2025
Director of Administration and Operations
Smart Management Inc.
03.2020 - 04.2024
Quality Control Operation Specialist
West Coast Sunrise
09.2017 - 06.2020
No Degree - Business Administration And Management
De Anza College
High School Diploma -
Foothill High School
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